Graduate Student Financial Support

Updated

July 2024

Contents

Contents...................................................................................................................................................2

ivision of Graduate Education Financial Support Overview .................................................................... 4

Division of Graduate Education Award Eligibility ................................................................................................. 4

Notification and Acceptance of Awards .............................................................................................................. 5

Publicizing Awardees .......................................................................................................................................... 5

Supplementation Policy ........................................................................................................................... 6

Supplementation................................................................................................................................................ 6

Maximum Limit of Merit-Based Support ............................................................................................................. 6

DGE Awards and Academic Employment ................................................................................................. 7

Work Restrictions ............................................................................................................................................... 7

Remission Restrictions ....................................................................................................................................... 7

Privacy Policies ........................................................................................................................................ 8

Disclosure of Student Records ............................................................................................................................ 8

Nondiscrimination Statement ............................................................................................................................. 9

Division of Graduate Education Awards ................................................................................................. 11

Graduate Summer Research Mentorship Program ............................................................................................ 11

Graduate Research Mentorship Program .......................................................................................................... 15

Cota-Robles2 Activation ................................................................................................................................... 19

Dissertation Year Award Program ..................................................................................................................... 20

University of California President’s Pre-Professoriate Program ......................................................................... 26

Division of Graduate Education Privately Endowed Awards ................................................................... 29

Rose and Sam Gilbert Fellowship ...................................................................................................................... 31

Gordon Hein Memorial Scholarship .................................................................................................................. 32

Kaspar and Siroon Hovannisian Fellowship ....................................................................................................... 32

Dr. Ursula Mandel Scholarship.......................................................................................................................... 33

Mangasar M. Mangasarian Scholarship ............................................................................................................ 33

Charles F. Scott Fellowship ............................................................................................................................... 33

Doctoral Student Travel Grant ............................................................................................................... 34

Extramural Award Opportunities ........................................................................................................... 37

Extramural Awards and Academic Employment ................................................................................................ 37

Cost Sharing for Individual Extramural Graduate Awards .................................................................................. 38

Funding Partnership for Extramural Graduate Student Training Grants ............................................................. 40

DGE Student Financial Support Overview

This document outlines and summarizes the types of financial support available to UCLA graduate

students. Information in this document is accurate as of October 2023. Updates are posted on the

Division of Graduate Education website.

Student financial support administered by the Division of Graduate Education is comprised of

competitive, merit-based awards that provide support only for in-state tuition/fees, non-resident

supplemental tuition (NRST) and/or living expenses. Financial support provided for living expenses is

disbursed on a monthly basis. Funding cannot be applied toward professional degree supplemental

tuition (PDST) and/or other program-related fees. The majority of Division of Graduate Education award

funding is not automatically renewable; students must apply yearly and/or be nominated by their home

academic department.

The awards administered by the Division of Graduate Education are not contingent on employment or

service to the University.

For most Division of Graduate Education awards, students must first submit application materials to

their home department. Please consult your department for internal application deadlines. See

instructions in each award’s description for eligibility criteria and required supplemental materials.

Division of Graduate Education Award Eligibility

In order to receive competitive, merit-based awards from the Division of Graduate Education and

extramural funding administered by the Division of Graduate Education (i.e., NSF GRFP), students must

be continuously registered/enrolled in a minimum of 12 units per term for the duration of the award.

Students must maintain satisfactory progress in their degree program as determined by their home

department/program and with a cumulative 3.0 GPA (2.5 for Law students). If a student fails to meet

these requirements, their funding will be subject to cancellation.

If a student withdraws, takes a Leave of Absence and/or is not continuously enrolled for the applicable

funding term, the student must repay any aid/funding advanced for which the student is no longer

eligible.

Students funded during the summer must have been continuously registered/enrolled during the

previous Spring Term and must be continuously registered/enrolled during the following Fall. If not

continuously registered/enrolled, the summer award will be cancelled and will need to be repaid.

Summer recipients must also have a cumulative 3.0 GPA (2.5 for Law students) at time of award (i.e., at

the time of payment disbursement).

Note: Students in self-supporting, special fee programs are not eligible to apply for any merit-based

financial support from the Division of Graduate Education. As of publication, self-supporting, special fee

programs include the following:

Architecture – Masters of Science in Architecture and Urban Design (MS AUD SUPRASTUDIO)

Chemistry & Biochemistry – Master of Applied Chemical Sciences (MACS)

Data Science in Biomedicine (MS)

Data Science in Health (MDSH)

Dentistry – Professional Program for International Dentists

Economics – Master of Quantitative Economics (MQE)

Education Leadership Program (EdD)

Engineering – Master of Engineering (MEng)

Engineering Online Master’s Programs (MSE, all)

Geography – Master of Applied Geospatial Information Systems & Technologies (MAGIST)

Law – Master of Laws (LLM)

Law – Master of Legal Studies (MLS)

Management – Executive MBA (EMBA)

Management – Full-time MBA

Management – Fully Employed MBA (FEMBA)

Management – Global Executive MBA for Asia Pacific (GEMBA)

Management – Master of Financial Engineering (MFE)

Management – Master of Science Business Analytics (MS)

Nursing – Doctor of Nursing Practice (DNP)

Physics and Astronomy – Master of Quantum Science and Technology (MQST)

Public Health – Executive Masters of Public Health (EMPH)

Public Health – Masters of Public Health for Health Professionals (MPH)

Public Health – Master of Healthcare Administration (MHA)

Social Science – Master of Social Science (MSS)

Statistics – Master of Applied Statistics and Data Science (MASDS)

Notification and Acceptance of Awards

Students are notified about the status of their application once award decisions are made, typically

between spring and early fall.

As a member of the Council of Graduate Schools in the United States, UCLA subscribes to the CGS

resolution governing the acceptance of graduate scholarships, merit-based awards, traineeships, and

assistantships:

“Acceptance of an offer of financial aid (such as a graduate scholarship, fellowship, traineeship, or

assistantship) for the next academic year by a prospective or enrolled graduate student completes an

agreement that both student and graduate school expect to honor. In those instances, in which a

student accepts the offer before April 15 and subsequently desires to withdraw that acceptance, the

student may submit in writing a resignation of the appointment at any time through April 15. For

students who want to withdraw from an offer of acceptance of financial support, they must inform the

program that they are withdrawing or resigning from the offer of financial support that they previously

accepted. Once they have informed the program that they are withdrawing their acceptance of the

offer, they can then accept any other offer. It is further agreed by the institutions and organizations

subscribing to the above resolution that a copy of this resolution should accompany every scholarship,

fellowship, traineeship, and assistantship offer.”

Publicizing Awardees

The name and home department of awardees may be published on the Division of Graduate Education’s

website, in its publications and/or posted on its bulletin boards and other Division of Graduate

Education venues for educational purposes. Awardees who do not want their information published

must check the “Do Not Consent” box when returning the contract (Offer of Graduate Student Support).

Supplementation Policy

Supplementation

Supplementation refers to the amount and type of funding that students can accept from more than

one source. Supplementation of fellowships and traineeships funded by federal, state, or private

agencies is restricted by the limits set forth by the particular agency. Awards recipients should consult

the appropriate agency for complete information. The Division of Graduate Education Supplementation

policy can be found on the web at www.grad.ucla.edu/asis/infoserv/supplem.htm

. Other questions

regarding the supplementation policy at UCLA can be referred to the Graduate Education Portal

(

https://grad.ucla.edu/graduateeducationportal)

Maximum Limit of Merit-Based Support

The Graduate Council has established a Policy of Maximum Limit on the total amount of support a

graduate student may receive. It includes any student financial support awards and ASE/GSR earnings.

Recipients offered other awards (e.g., from extramural agencies or department allocations) in addition

to the offer of an award administered by the Division of Graduate Education may, at the Division of

Graduate Education’s or department’s discretion, be required to relinquish all or part of the Division of

Graduate Education-administered award. In most cases, a student may not hold multiple academic-year

financial support awards from the Division of Graduate Education or from the Division of Graduate

Education and another source that total more than a specified amount. For example, in 2023-2024, the

maximum support for a single person living off campus is $75,199.25 for the fiscal year (July through

June). Students may not receive a combination of cost of education awards that total more than the cost

of education. In such cases, one or more cost of education awards will be adjusted or cancelled.

For questions regarding the maximum limit of merit-based support, submit a request through the

Graduate Education Portal (https://grad.ucla.edu/graduateeducationportal

DGE Awards and Academic Employment

Division of Graduate Education awards are competitive, merit-based forms of financial support that

assist student education and individual research endeavors. DGE merit-based awards are exclusive of

academic employment, and are not contingent on employment or service to the University. Refer to

your department’s internal policies on award tenure and academic employment before accepting any

ASE or GSR position while you are a recipient of a Division of Graduate Education award.

The table below describes the maximum percentage of time awardees may work.

Award

Fall, Winter, Spring (any job title

but note special cases listed)

Summer (if award is not

disbursed in Summer; any job

title but note special cases

listed)

Cota-Robles (first-year PhD

student only)

0% Fall

50% (Winter and/or Spring)

100%

Cota-Robles 2 (Division of

Graduate Education’s

second year)

50%

100%

University of California–

Historically Black Colleges &

Universities (UC–HBCU)

Initiative Fellowship

50%

100%

Graduate Opportunity

Program (GOP)

0% Fall

50% (Winter and/or Spring)

100%

Graduate Research

Mentorship Program (GRM)

50%

100%

University of California

President’s Pre-

Professoriate Fellowship

no exceptions

100%

Dissertation Year Award

(DYA)

50%

50% (if activating in the summer)

Graduate Summer Research

Mentorship Program

(GSRM)

N/A

50%

Award

Fall, Winter, Spring (any job title

but note special cases listed)

Summer (if award is not

disbursed in Summer; any job

title but note special cases

listed)

Privately Endowed Awards

with at least $15,000 of

financial support

50%

100%

Remission Restrictions

If a student is awarded tuition from either Unrestricted Block Grant funds or Division of Graduate

Education awards, and is later appointed under a remissions-eligible title code (e.g., TA, GSR, Reader,

Special Reader or Tutor), the hiring department is responsible for paying remissions. Any unrestricted or

Division of Graduate Education Special or Endowed tuition awards will be adjusted, and funding will

revert back to the Division of Graduate Education after the February deadline.

Privacy Policies

Disclosure of Student Records

Pursuant to the Federal Family Educational Rights and Privacy Act (FERPA), the California Information

Practices Act , and the University of California Policies Applying to the Disclosure of Information from

Student Records, students at UCLA have the right (1) to inspect and review records pertaining to

themselves in their capacity as students, except as the right may be waived or qualified under the

Federal and State Laws and the University Policies; (2) to have withheld from disclosure, absent their

prior consent for release, personally identifiable information from their student records, except as

provided by the federal and state laws and university policies; (3) to inspect records maintained by UCLA

of disclosures of personally identifiable information from their student records; (4) to seek correction of

their student records through a request to amend the records or, if such request is denied, through a

hearing and (5) to file complaints with the US Department of Education regarding alleged violations of

the rights accorded them by the Federal Act.

UCLA, in accordance with the federal and state laws and the university policies, has designated the

following categories of personally identifiable information as “public information” that UCLA may

release and publish without the student’s prior consent: name; email address; telephone numbers;

major field of study; dates of attendance; number of course units in which enrolled; degrees and honors

received; the most recent previous educational institution attended; participation in officially recognized

activities (including intercollegiate athletics) and the name, weight and height of participants on

intercollegiate athletic teams.

As a matter of practice, UCLA does not publish student telephone numbers in the campus online

directory unless released by the student. The term public information in this policy is synonymous with

the term directory information in FERPA.

Students who do not wish certain items (e.g., name; email address; telephone numbers; major field of

study; dates of attendance; number of course units in which enrolled and degrees and honors received)

of this “public information” released and published may so indicate through MyUCLA

(www.my.ucla.edu

). To restrict the release and publication of the additional items in the category of

“public information,” complete the UCLA FERPA Restriction Request form available from the Registrar’s

Office, 1113 Murphy Hall.

Student records that are the subject of the federal and state laws and the university policies may be

maintained in a variety of offices, including the Registrar’s Office, Office of Student Conduct, UCLA

Career Center, Division of Graduate Education, External Affairs Department and the offices of a

student’s college or school and major department. Students are referred to the online UCLA Campus

Directory, which lists all the offices that may maintain student records, together with each office’s

campus address and telephone number. Students have the right to inspect their student records in any

such office subject to the terms of the federal and state laws and the University policies. Inspection of

student records maintained by the Registrar’s Office is by appointment only and must be arranged three

working days in advance. Contact the Registrar’s Office: https://registrar.ucla.edu/contacts-hours

A copy of the federal and state laws and the university policies may be inspected by contacting UCLA’s

Information Practices Coordinator, which can be done via email at [email protected]

. Information

concerning students’ hearing rights may be obtained from the Office of the Dean of Students, 1104

Murphy Hall.

Nondiscrimination Statement

The University of California, in accordance with applicable Federal and State laws and University policy,

does not discriminate on the basis of race, color, national origin, religion, sex, gender identity,

pregnancy (including childbirth and medical conditions related to pregnancy or childbirth), disability,

age, medical condition (cancer-related), ancestry, marital status, citizenship, sexual orientation or status

as a Vietnam-era veteran or special disabled veteran. The University also prohibits sexual harassment.

This nondiscrimination policy covers admission, access and treatment in University programs and

activities.

Students may grieve any action that they believe discriminates against them on the ground of race,

color, national or ethnic origin, alienage, sex, religion, age, sexual orientation, gender identity, marital

status, veteran status or perceived membership in any of these categories which results in injuries to the

student by contacting the Office of the Dean of Students. Refer to UCLA Procedure 230.1, available at

www.adminpolicies.ucla.edu/APP/Number/230.1

for more information and procedures.

Inquiries regarding the University’s student-related nondiscrimination policies should be directed to the

Graduate Education Portal (https://grad.ucla.edu/graduateeducationportal

). Refer to UCLA Procedure

230.1, available at www.adminpolicies.ucla.edu/APP/Number/230.1 for more information and

procedures.

Inquiries regarding Americans with Disabilities Act (ADA) or 504 compliance should be directed to the

ADA/504 Compliance Officer at (310) 206-9160 or ada@saonet.ucla.edu

In accordance with applicable federal and state laws and University policy, including Title II of the

Americans with Disabilities Act, Section 504 of the Rehabilitation Act of 1973 and University of California

policy PACAOS-20 (Policy on Nondiscrimination), UCLA does not discriminate on the basis of physical or

mental disability. Retaliation for participation in University procedures relating to complaints of

discrimination is also prohibited. This nondiscrimination policy covers admission, access and treatment

in University programs and activities.

UCLA is committed to prohibiting disability-based discrimination and harassment, and retaliation,

performing a prompt and equitable investigation of complaints alleging discrimination and properly

remedying discrimination when it occurs. Examples of discrimination against students with disabilities

include, but are not limited to: the exclusion of a qualified Student, on the basis of disability, from

participation in any academic, research or other University service, program or activity; or the denial of a

qualified Student, on the basis of disability, of the benefits of any academic, research or other University

service, program or activity; or otherwise subjecting a qualified Student, on the basis of disability, to

discrimination in any academic, research or other University service, program or activity; or failure by

the University to make reasonable modifications to its practices, policies and procedures, and to provide

auxiliary aids and services to a Student with a Disability, unless to do so would fundamentally alter the

nature of the program or would result in an undue financial or administrative burden. A Student is

required to follow University procedures to request accommodations and must establish that they have

done so prior to filing a grievance.

Disability-based harassment is conduct which is sufficiently severe, pervasive or persistent so as to

interfere with or limit an individual’s ability to participate in or benefit from the services, activities or

opportunities offered by the University. Harassing conduct may take many forms, including: verbal acts

and name-calling; graphic and written statements, which may include use of cell phones or the Internet;

or other conduct that may be physically threatening, harmful or humiliating.

UCLA has issued Procedure 230.2: Student Grievances Regarding Violations of Anti-Discrimination Laws

or University Policies on Discrimination on Basis of Disability. Students may grieve any action that they

believe discriminates against them on the basis of disability by contacting the Office of the Dean of

Students by email at grievance@saonet.ucla.edu

or in person at 1104 Murphy Hall. Refer to UCLA

Procedure 230.2, available at www.adminpolicies.ucla.edu/APP/Number/230.2 for more information

and procedures.

Title IX prohibits sex discrimination, including sexual harassment and sexual violence, in any education

program or activity receiving federal financial assistance. Inquiries regarding the application of Title IX

should be directed to the Title IX Coordinator at [email protected]cla.edu

, 2241 Murphy Hall, (310) 206-

3417 or to the US Department of Education Office for Civil Rights.

Division of Graduate Education Awards

The list below outlines the merit-based awards offered by DGE. Continuing students can apply for these

awards using the Continuing Student Award Application. To apply, students must complete a single

application for all awards they would like to be considered for. Students must choose the awards they

are interested in and submit all necessary application materials to the appropriate application sections.

To get started, visit

https://grad.ucla.edu/funding/financial-aid/funding-for-continuing-

students/fellowship-application/

1. Select the award application option.

2. Review the instructions entirely prior to starting the application.

3. Complete each section in order. The application sections are dynamic, so the application

modifies the sections according to the entries.

4. Basic Information, Citizenship & UID, Major & GPA must be filled out for all awards

5. Each award has specific instructions and mandatory materials. Read each section closely to

ensure a complete and accurate application.

6. Inform faculty reviewers that their recommendation letters should reference all awards.

7. Finally, the Applicant Agreement and Review sections are also required for all awards.

8. Refer to the Award Deadline Calendar (https://grad.ucla.edu/funding/calendar/

) for the

application deadline and decision notification timeframe.

Activating Summer Funding after Year 1 and 2 for the Graduate Dean’s Scholar Award (GDSA)

Deadline

February 16, 2024

Decision

July 5, 2024

Amount

$6,000 in summer funding for the summer after year 1 and year 2

Eligibility

GDSA recipients activating summer funding must meet the eligibility requirements

outlined below:

• Must have cumulative 3.0 GPA at time of award (i.e., each payment

disbursement) and throughout term of award;

• Must be enrolled in 12 units in the preceding Spring and the following Fall to

retain eligibility

If the Student’s GPA drops below a 3.0 or if they are enrolled in less that 12 units in

the Spring or Fall term, the summer award will be cancelled. If it has been paid to

the student, the student will need to return the funds.

Procedure

By activating, students understand that they are giving their consent to disclose

application information to University officials and to relevant funding committees.

Awardees must activate their GDSA summer funding via the online portal, which

will then be reviewed by the awardee’s department. To activate:

1. Students must go to the 2024-25 Merit-Based Awards Application for

Continuing Graduate Students site at:

https://grad.ucla.edu/funding/financial-aid/funding-for-continuing-

students/fellowship-application/

2. Select the award application option.

3. Complete each section in order. The application sections are dynamic, so the

application modifies the sections according to the entries.

4. Basic Information, Citizenship & UID, Major & GPA must be filled out for all

awards

5. Each award has specific instructions and mandatory materials. Read each

section closely to ensure a complete and accurate application.

6. Review the GDSA section closely and answer the questions. The GDSA does not

require additional materials. Students who are only activating the GDSA can

skip ahead to Applicant Agreements and Review section to submit their

application.

7. Students who receive other summer funding can request to defer activation.

Publicizing

Awardees

The name and home department of awardees may be published on the Division of

Graduate Education’s website, in its publications and/or posted on its bulletin

boards and other Division of Graduate Education venues for educational purposes.

Awardees who do not want their information published must check the “Do Not

Consent” box when returning the contract (Offer of Support).

Contact

[email protected]

Last Updated

November 2023

Graduate Summer Research Mentorship Program (GSRM)

Deadline

February 16, 2024

Apply directly to the Division of Graduate Education

Decision

April 5, 2024

Amount

$6,000 in student financial support

NOTE: Students funded during the summer must have been continuously

registered/enrolled in 12 units during the previous Spring Quarter and must be

continuously registered/enrolled in 12 units during the following Fall Quarter.

Otherwise, their summer funding will be cancelled, and it will have to be repaid.

The students also must have a cumulative 3.0 GPA at time of award (i.e., at the time

of payment disbursement).

Purpose

The GSRM Program is designed to provide financial support for UCLA doctoral

students in the arts, humanities, social sciences, public health, nursing and certain

areas of the Institute of the Environment & Sustainability (contact the GSRM

Coordinator). It is also designed to release recipients from employment or loan

obligations that might delay progress in graduate study. Awardees should consider

it as their principal/primary summer activity.

A specific objective of the program is to promote opportunities for students to work

closely with a faculty mentor in developing a paper for presentation at an academic

conference and/or for publication. General goals are to facilitate close working

relationships between faculty and students during the early stages of graduate

education, to promote timely degree progress, and to encourage creative

scholarship and research productivity.

Program

Expectations

GSRM awardees are expected to complete and submit a draft of a paper (either

single-authored by the student or co-authored with the faculty mentor) by the end

of the summer through the GSRM Program Evaluation. This paper should be

submitted for presentation at a professional conference and/or for publication

sometime during the following academic year (October–June).

It is expected that the faculty mentor will be in frequent contact with the awardee

during the summer and committed to working closely with the student. Awardees

and mentors must complete program evaluation at the end of summer.

If the program evaluation and paper are not submitted by the end of the program,

recipients will not be considered if applying for this program in subsequent years.

GSRM awardees may not work more than 50% time so as to not detract from the

GSRM experience. Should a post-audit discover appointment(s) above 50%, the

GSRM will be prorated and reduced.

Other Summer

Funding

GSRM awardees are not permitted to have other summer funding (e.g., but not

limited to: the George and Sakaye Aratani Fellowship, Center for European and

Russian Studies Summer Award, Foreign Language and Area Studies [FLAS],

Graduate Dean’s Scholar Award, Lenart Travel Fellowship, Summer Mentored

Research Fellowship, National Institutes of Health [NIH] Training Grant, National

Science Foundation’s Graduate Research Fellowship Program).

If a post-audit reveals multiple summer funding sources, the GSRM will be

cancelled, and the student will need to repay the award.

Preparing a

Strong

Application

• The mentoring relationship is a key component of this award. The faculty

mentor’s letter of recommendation must address the following:

o Specific mentoring activities and plans that will prepare the applicant’s

summer research for publication or conference presentation

o A clear plan for meetings, progress reports, research development, and

expectations for final paper to be presented at a conference and/or for

publication

• The applicant’s research overview should be written so that the work will be

understandable and its significance appreciated by faculty who may not be

experts in the applicant’s field.

• The description of the research paper should present the following, as

appropriate to the subject:

o The question(s), thesis or hypothesis being addressed;

o The project scope and the research approach, plan or methodology;

o A synopsis of any preliminary findings, results and/or analysis;

o The significance, originality and/or impact of the work.

• The relevance and significance of the mentoring activities to the achieving the

project goals should be clearly articulated.

• If you have already received a GSRM award, briefly describe how the award

enabled you to advance your research skills and progress, and note any

presentations and/or publications you have authored or co-authored since

receiving the award. Explain why a second GSRM award is justified, as they are

made only in exceptional cases.

• Reviewers will evaluate all applications holistically, with particular attention to

the:

o Overall quality of project and proposal

o Applicant’s readiness for this mentoring award

o Applicant’s academic record, as reflected in his/her transcripts

o Mentor’s recommendation

Eligibility

The program is open to UCLA doctoral students in the arts, humanities, social

sciences, public health, nursing and certain areas of the Institute of the

Environment & Sustainability (contact the GSRM Coordinator) who:

1. Are in year one, two or three of UCLA doctoral study at the time of

application; priority will be given to students currently (at the time of

application) in year one or two of doctoral study, and to students who

have not already received a GSRM award;

2. Have not yet advanced to doctoral candidacy at time of application;

3. Are US citizens, permanent residents, international or registered

California AB540 students. For international students, funding is

subject to eligibility in regard to visa type. For those under AB540,

funding will be provided only if AB131 is still in effect for the duration

of the award;

4. Have been continuously enrolled/registered the previous Spring and

will be continuously enrolled/registered the following Fall. If these

conditions are not met, the awardee will be required to repay the

summer award.

5. Must have cumulative 3.0 GPA at time of award (i.e., at the time of

payment disbursement).

Awardees of the George and Sakaye Aratani Fellowship, Center for European and

Russian Studies Summer Award, Graduate Dean’s Scholar Award, the Mentored

Summer Research Fellowship, the National Science Foundation Graduate Research

Fellowship Program, the Foreign Language & Area Studies (FLAS), Lenart Travel

Fellowship, Summer Mentored Research Fellowship, the National Institutes of

Health (NIH) Training Grant and other summer awards are not eligible to receive

GSRM funding at the same time as their other funding.

Students may apply for the GSRM in only one doctoral degree program and may

receive the award only twice. Note that second awards are made only in

exceptional cases. In addition, prior year recipients who did not complete the

program evaluation nor submit their draft paper will not be considered.

Application

Procedures

By applying, students understand that they are giving their consent to disclose

application information to University officials and to relevant funding committees.

NOTE: Applications that are not submitted on time, fail to follow the submission

procedures listed below or are forwarded as incomplete will be disqualified and

not reviewed. Applicants/departments will not be notified. Revisions to

applications after submission are not allowed, no exceptions.

Students nominate themselves for this award. To apply:

1. Students must go to the 2024-25 Merit-Based Awards Application for

Continuing Graduate Students site at:

https://grad.ucla.edu/funding/financial-aid/funding-for-continuing-

students/fellowship-application/

2. Select the award application option.

3. Review the instructions entirely prior to starting the application.

4. Complete each section in order. The application sections are dynamic,

so the application modifies the sections according to the entries.

5. Basic Information, Citizenship & UID, Major & GPA must be filled out

for all awards

6. Review the GSRM section closely for specific instructions and required

materials. Be sure to include all materials in their designated spaces on

the application portal.

7. Overview of Research Paper. Upload this document in the GRSM

section. Describe the work you will do in the summer to prepare your

research for presentation at a regional or national conference and

potentially for publication. Include the mentoring activities in which

you and your faculty mentor will engage. If you have already received a

GSRM award, briefly describe the research progress, presentations

and/or publications that resulted from that experience.

a. The Overview of the Research Paper must be a maximum of

four pages double spaced. Minimum font size is 11 pt., with at

least 1” margins. Any images, captions, graphs, tables, notes

and/or references may be single spaced, but must be 11pt. font

and included within the four pages. Pages in excess of four

pages will not be forwarded for review.

b. Provide faculty mentor information in the GSRM section

8. Upload an unofficial copy of your Graduate Transcript with Fall 2023

grades posted to the Transcript section. The transcript printed from

MyUCLA is acceptable. Do not submit a Degree Progress Report (DPR).

If Fall Quarter is your first graduate term at UCLA, you must include an

unofficial transcript from the last college/university attended (even if

the last college/university was UCLA).

a. Students who have incomplete grades that remain unresolved

(i.e., “I” grades) must provide a statement explaining the

reason for the incomplete(s), the steps that will be taken to

resolve the incomplete(s) and the timeline for doing so.

9. A personal statement is not required for the GSRM.

10. Provide an updated Resume or Curriculum Vitae in the Resume/CV

section.

a. ONE letter of recommendation from the faculty mentor, signed

and on department letterhead. Enter the faculty mentor

information in the Letter of Recommendation Section for ONE

letter of recommendation. This will generate an automatic

email from the application portal to the faculty recommender.

The mentor does not have to be from the same

department/program as the applicant.

b. The mentor should describe the mentoring relationship and the

paper that the student will complete during the summer. If a

mentoring relationship has already been established between

applicant and faculty member, the letter should distinguish

between ongoing and additional mentoring activities that

would occur during this period.

c. It is the student’s responsibility to ensure that the letter has

been submitted on time. Be sure to follow up with the

recommender as needed. The online site will provide

information about the status of the letter’s upload. NOTE: The

Division of Graduate Education is not responsible for ensuring

recommendation letters are received or contacting

recommenders.

d. The letter of recommendation is due on or before the

application deadline. Applications missing the letter of

recommendation or with letters not submitted on time will be

disqualified and not reviewed. Applicants/departments will

not be notified.

e. Note: Applicants applying simultaneously for both

the Graduate Research Mentorship and Graduate Summer

Research Mentorship Programs may request TWO letters of

recommendation if they have different mentors for each

program. Recommenders will be asked which program they

are mentoring the student for and will answer specific

questions. Students are strongly encouraged to use the

optional message section to provide the recommender with

information about the program they are applying for.

11. If there is a document that should be in landscape position and it is in

portrait position, please rotate it before you upload it.

Applications that are not submitted on time, fail to follow the submission

procedures listed above or are forwarded as incomplete will be disqualified and

not reviewed. Applicants/departments will not be notified. Revisions to

applications after submission are not allowed, no exceptions.

Publicizing

Awardees

The name and home department of awardees may be published on the Division of

Graduate Education’s website, in its publications and/or posted on its bulletin

boards and other Division of Graduate Education venues for educational purposes.

Awardees who do not want their information published must check the “Do Not

Consent” box when returning the contract (Offer of Support).

Program Dates

The 13-week program begins June 17, 2024, and ends September 13, 2024.

Contact

[email protected]

Last Updated

November 2023

Graduate Research Mentorship Program (GRM)

Deadline

February 16, 2024

Decision

April 26, 2024

Amount

$20,000 in student financial support plus standard tuition and fees (excluding

nonresident supplemental tuition and professional degree supplemental tuition).

Purpose

The Graduate Research Mentorship (GRM) Program is designed to assist students

in acquiring and developing advanced research skills under faculty mentorship. The

program is open to doctoral students in the arts, humanities, social sciences, public

health, nursing and certain areas of the Institute of the Environment &

Sustainability (contact the GRM Coordinator). Faculty mentors are expected to be

in frequent contact with the student participants and to assist them with research

leading to the development of a doctoral dissertation.

Program

Expectations

Awardees will be asked to submit a year-end program evaluation survey to the

Division of Graduate Education. Faculty mentors will also be asked to submit a year-

end evaluation survey of their participation in the program. The evaluation will be

sent to all mentors and mentees by Division of Graduate Education at the end of the

program.

Preparing a Strong

Application

• The mentoring relationship is a key component of this award. The faculty

mentor’s letter of recommendation must address the following:

o Specific mentoring activities that will advance the student’s research

skills toward the preparation of a dissertation.

o A clear plan for meetings, progress reports and expectations for final

products/deliverables.

• The proposal should be written so that the work will be understandable and its

significance appreciated by faculty who may not be experts in the applicant’s

field.

• The proposal should outline, as appropriate to the subject:

o the question(s), thesis or hypothesis that will be developed;

o the scope of the research and the research approach, plan or

methodology;

o a synopsis of any preliminary findings, results and/or analysis;

o the significance, originality and/or anticipated impact of the work.

o The relevance and significance of the mentoring activities to the

achieving the project goals should be clearly articulated.

• If you have already received a GRM award, briefly describe how the award

enabled you to advance your research skills and progress, and note any

presentations and/or publications you have authored or co-authored since

receiving the award. Explain why a second GRM award is justified, as they are

made only in exceptional cases.

• Reviewers will evaluate all applications holistically, with particular attention to

the:

o Overall quality of project and proposal

o Applicant’s readiness for this mentoring award

o Applicant’s academic record as reflected in his/her transcripts

Mentor’s recommendation

Eligibility

The program is open to UCLA doctoral students in the arts, humanities, social

sciences, public health, nursing and certain areas of the Institute of the

Environment & Sustainability (contact the GRM Coordinator) who:

1. Are in year one, two or three of UCLA doctoral study at the time of

application. Priority will be given to students currently (at the time of

application) in year one or two of doctoral study, and to students who

have not already received a GRM award;

2. Are not yet advanced to doctoral candidacy at the time of application;

3. Are US citizens or permanent residents or are registered California

AB540 students. Funding for the latter will be provided only if AB131 is

still in effect for the duration of the award.

4. Must have cumulative 3.0 GPA at time of award (i.e., each payment

disbursement) and throughout term of award;

5. Must be enrolled in 12 units throughout term of award.

Students may apply for the GRM in only one doctoral degree program and may

receive the award only twice. Note that second awards are made only in

exceptional cases.

Cota-Robles awardees may receive a GRM only once in addition to their Cota-

Robles 2 (CR2).

A student who receives a UC–HBCU Fellowship is ineligible for the GRM.

Individuals from cultural, racial, linguistic, geographic, and socioeconomic

backgrounds that are currently underrepresented in graduate education are

especially encouraged to apply to this merit-based program. Departments are

similarly encouraged to nominate students who will contribute to the diversity

mission of the University through their participation in this merit-based program.

Application

Procedures

By applying, students understand that they are giving their consent to disclose

application information to University officials and to relevant funding committees.

NOTE: Applications that are not submitted on time, fail to follow the submission

procedures listed below or are forwarded as incomplete will be disqualified and

not reviewed. Applicants/departments will not be notified. Revisions to

applications after submission are not allowed, no exceptions.

Applicants must be nominated by their department, IDP or school. To apply for

nomination:

1. Students must go to the 2024-25 Merit-Based Awards Application for

Continuing Graduate Students site at:

https://grad.ucla.edu/funding/financial-aid/funding-for-continuing-

students/fellowship-application/

2. Select the award application option.

3. Review the instructions entirely prior to starting the application.

4. Complete each section in order. The application sections are dynamic,

so the application modifies the sections according to the entries.

5. Basic Information, Citizenship & UID, Major & GPA must be filled out

for all awards.

6. Review the GRM section closely for specific instructions and required

materials. Be sure to include all materials in their designated spaces on

the application portal.

7. Research Proposal. Upload this document in the GRM section. Include

the following items in this document: research question(s) or goal(s)

and the scope of the research; research training and/or activities; and

the mentoring and collaborative activities that you and your faculty

member will undertake during the award period.

a. The Research Proposal must be a maximum of four pages

double spaced. Minimum font size is 11 pt., with at least 1”

margins. Any images, captions, graphs, tables, notes and/or

references may be single spaced, but must be 11pt. font and

included within the four pages. Pages in excess of four pages

will not be forwarded for review.

b. Also provide faculty mentor information in the GRM section of

the application.

8. Upload an unofficial copy of your Graduate Transcript with Fall 2023

grades posted to the Transcript section. The transcript printed from

MyUCLA is acceptable. Do not submit a Degree Progress Report (DPR).

If Fall Quarter is your first graduate term at UCLA, you must include

an unofficial transcript from the last college/university attended

(even if the last college/university was UCLA).

a. Students who have incomplete grades that remain unresolved

(i.e., “I” grades) must provide a statement explaining the

reason for the incomplete(s), the steps that will be taken to

resolve the incomplete(s) and the timeline for doing so.

9. A personal statement is not required for the GRM.

10. Provide an updated Resume or Curriculum Vitae in the Resume/CV

section.

11. ONE letter of recommendation from the faculty mentor, signed and on

department letterhead. Enter the faculty mentor information in the

Letter of Recommendation Section for ONE letter of recommendation.

This will generate an automatic email from the application portal to the

faculty recommender. The mentor does not have to be from the same

department/program as the applicant.

a. The mentor should describe the mentor relationship and the

project that the student will carry out during the academic

year. If a mentoring relationship has already been established

between the applicant and faculty member, the letter should

distinguish between ongoing and additional mentoring

activities that would occur during this period.

b. It will be the student’s responsibility to ensure that the letter

has been submitted on time. Be sure to follow up with the

recommender as needed. The online site will provide

information about the status of the letter’s upload. NOTE: The

Division of Graduate Education is not responsible for ensuring

recommendation letters are received or contacting

recommenders.

c. The letter of recommendation is due on or before the

application deadline. Applications missing the letter of

recommendation or with letters not submitted on time will

be disqualified and not reviewed. Applicants/departments

will not be notified.

d. Note: Applicants applying simultaneously for both

the Graduate Research Mentorship and Graduate Summer

Research Mentorship Programs may request TWO letters of

recommendation if they have different mentors for each

program. Recommenders will be asked which program they

are mentoring the student for and will answer specific

questions. Students are strongly encouraged to use the

optional message section to provide the recommender with

information about the program they are applying for.

12. If there is a document that should be in landscape position and it is in

portrait position, please rotate it before you upload it.

Applications that are not submitted on time, fail to follow the submission

procedures listed above or are forwarded as incomplete will be disqualified and

not reviewed. Applicants/departments will not be notified. Revisions to

applications after submission are not allowed, no exceptions.

Publicizing

Awardees

The name and home department of awardees may be published on the Division of

Graduate Education’s website, in its publications and/or posted on its bulletin

boards and other Division of Graduate Education venues for educational purposes.

Awardees who do not want their information published must check the “Do Not

Consent” box when returning the contract (Offer of Support).

Contact

[email protected]

Last Updated

November 2023

Activating the Division of Graduate Education's Second Year of the Cota-Robles: Cota-Robles 2

Deadline

February 16, 2024

Decision

July 5, 2024

Amount

$30,000 in student financial support plus standard tuition and fees (excluding

nonresident supplemental tuition and professional supplemental tuition).

Eligibility

Cota-Robles awardees activating their second year of Division of Graduate

Education funding (Cota-Robles 2) may be advanced to candidacy at the time of

activation. Awardees

• Must have cumulative 3.0 GPA at time of award (i.e., each payment

disbursement) and throughout term of award;

• Must be enrolled in 12 units throughout term of award;

• Must have received at least two years of home department’s years of Cota-

Robles funding before activating “Cota-Robles 2.”

• The Division of Graduate Education’s second year of CR funding may come in

the awardee’s fourth year or later. The timing depends on what other funding,

if any, the awardee might have had in addition to the Cota-Robles, e.g.,

National Science Foundation’s Graduate Research Fellowship Program, Ford

Foundation’s Predoctoral Diversity Fellowship.

• Students who are also Graduate Research Mentorship (GRM) awardees may

not activate Cota Robles 2 (CR2) funding until the completion of GRM funding

and demonstration that the home academic department has fulfilled its

mandatory two-year funding commitment.

Procedure

By activating, students understand that they are giving their consent to disclose

application information to University officials and to relevant funding committees.

Awardees must activate their “Cota-Robles 2” via their department or school. To

activate:

1. Students must go to the 2024-25 Merit-Based Awards Application for

Continuing Graduate Students site at:

https://grad.ucla.edu/funding/financial-aid/funding-for-continuing-

students/fellowship-application/

2. Select the award application option.

3. Review the instructions entirely prior to starting the application.

4. Complete each section in order. The application sections are dynamic, so the

application modifies the sections according to the entries.

5. Basic Information, Citizenship & UID, Major & GPA must be filled out for all

awards.

6. Review the Cota-Robles 2 section closely and answer the questions. The Cota-

Robles 2 does not require additional materials. Students who are only

activating the Cota-Robles 2 can skip ahead to Applicant Agreements and

Review section to submit their application.

Publicizing

Awardees

The name and home department of awardees may be published on the Division of

Graduate Education’s website, in its publications and/or posted on its bulletin

boards and other Division of Graduate Education venues for educational purposes.

Awardees who do not want their information published must check the “Do Not

Consent” box when returning the contract (Offer of Support).

Contact

[email protected]

Last Updated

November 2023

Dissertation Year Award Program (DYA)

Deadline

February 16, 2024

Decision

May 24, 2024

Purpose

This program is intended to support doctoral students who are advanced to

candidacy at the time of nomination (March 22, 2024) and are within one year of

completing and filing the dissertation and planning to start teaching or research

appointments soon after the end of their award year.

Amount

$20,000 in student financial support plus standard tuition and fees (excluding

nonresident supplemental tuition and professional degree supplemental tuition).

Among the DYAs offered, up to three may be funded by the following program:

The Siegfried W. Ulmer Dissertation Year Award

Awards to support the dissertation year of international graduate students from

Europe earning their doctoral degree at UCLA and who are in good academic

standing. Priority will be given to candidates whose last name or whose mother’s

or grandmother’s maiden name is Ulmer, Dehaene, Dalbera or Berenguer. United

States citizens with the last name or whose mother’s or grandmother’s maiden

name is Haldi are also eligible and are given priority. Each award will offer $20,000

in student financial support, mandatory standard tuition and fees (excluding

nonresident supplemental tuition and professional degree supplemental tuition).

This DYA is offered pending funding availability.

Eligibility

Eligible applicants are US citizens, permanent residents, international or registered

California AB540 students. For international students, funding is subject to

eligibility in regards to visa type. For those under AB540, funding will be provided

only if AB131 is still in effect for the duration of the award.

Award recipients should complete all degree requirements within 12 months of

beginning their dissertation awards and will be required to submit a report of their

progress at the midpoint. Failure to submit a progress report by the deadline will

result in suspension of payment for subsequent terms.

These and the submission and eligibility criteria also apply to Distinguished TA

recipients activating their Dissertation Year Award.

The following minimum standards must be met or the award will be canceled:

1. Students must be officially advanced to doctoral candidacy at the time they

are nominated by their departments (March 22, 2024). “Officially” means

completed ATC documents have been received by the Division of Graduate

Education’s Academic Services. Exception: Distinguished TA recipients

have until the end of Summer Session C to advance.

2. Students must file their dissertations within 12 months of beginning their

award tenure. The thoroughness with which nominees have provided

details in their application for completion of their dissertation is an

important element in assessing their candidacy for a Dissertation Year

Award.

PROGRESS REPORT REQUIREMENT DEADLINES FOR 2024–25 AWARDEES

Summer Starts

Fall Starts

Winter Starts

December 15, 2024

March 15, 2025

June 14, 2025

3. No student who has previously received any dissertation award from

Division of Graduate Education funds (such as, but not limited to, a

Distinguished TA Dissertation Year Award) is eligible for a Dissertation Year

Award. Students who have received dissertation funding from other

sources of funding specifically for the last year of write-up (e.g, Ford

Foundation) also are not eligible.

4. Recipients must be continuously registered and enrolled in at least 12 units

during the entire academic year. Registration/enrollment is not required

for summer payments. Awardees starting their DYA on July 1 must have

been continuously registered/enrolled in the previous Spring and must plan

to continuously register/enroll in the following Fall. If not, their summer

funding will be cancelled, and it will have to be repaid.

5. At the time of each payment’s disbursement, recipients must have a

cumulative GPA of at least 3.0 and maintain at least a cumulative 3.0 GPA

during the entire term of the award.

6. Students receiving the Dissertation Year Award will not be employed more

than 50% time, including those who activate in the summer.

Dissertation Year Fellows are not eligible to receive Division of Graduate Education

funding of any kind after the last DYA payment has been issued.

Students may apply for the DYA in only one doctoral degree program.

Application

Procedures

By applying, students understand that they are giving their consent to disclose

application information to University officials and to relevant funding committees.

NOTE: Applications that are not submitted on time, fail to follow the submission

procedures listed below or are forwarded as incomplete will be disqualified and

not reviewed. Applicants/departments will not be notified. Revisions to

applications after submission are not allowed, no exceptions.

Applicants must be nominated by their department, IDP or school. To apply for

nomination:

1. Students must go to the 2024-25 Merit-Based Awards Application for

Continuing Graduate Students site at:

https://grad.ucla.edu/funding/financial-aid/funding-for-continuing-

students/fellowship-application/

2. Select the award application option.

3. Review the instructions entirely prior to starting the application.

4. Complete each section in order. The application sections are dynamic, so

the application modifies the sections according to the entries.

5. Basic Information, Citizenship & UID, Major & GPA must be filled out for all

awards.

6. Review the DYA section closely for specific instructions and required

materials. Be sure to include all materials in their designated spaces on the

application portal.

a. Student’s Proposed Plan for Completing the Dissertation. Upload

this document in the DYA section. This document must include:

Evidence that the student can successfully complete the

dissertation in the year of the award is an important factor in the

selection process. The student’s name and “Proposed Plan for

Completing the Dissertation” should appear at the top of each

page. The plan should also describe or include: A brief abstract

that summarizes the following in a manner appropriate to the

subject or discipline:

i. motivation, context and/or foreground for the research;

ii. question or hypothesis being addressed;

iii. theoretical framework, experimental approach or research

methodology;

iv. preliminary findings;

v. innovation, significance and/or impact of the work.

vi. Typically, the abstract is about 150 to a maximum of 300

words in length. It is essential that it be written for faculty

who may not be expert in the student’s field of research.

b. A brief introduction that provides background and context for the

work.

c. A

research plan that describes the current status of the research

and the plan for addressing the remaining research aims/goals to

complete the dissertation. This section may include images,

graphs, and/or tables, if appropriate.

i. If applicable, the plan should include information on

sampling, instrumentation, data sources and collection,

analyses and expected results. A synopsis of preliminary

results or analyses may be incorporated as space permits.

d. A detailed timeline with projected monthly progress for the

remaining research, writing, revision and defense of the

dissertation (see “Activation Term Selection” section below).

e. The Proposed Plan must be a maximum of four pages double

spaced. Minimum font size is 11 pt., with at least 1” margins. Any

images, captions, graphs, tables, notes and/or references may be

single spaced, but must be 11pt. font and included within the four

pages. Pages in excess of four pages will not be forwarded for

review.

f. Provide faculty mentor information in the DYA section

7. Upload an unofficial copy of your Graduate Transcript with Fall 2023 grades

posted to the Transcript section. The transcript printed from MyUCLA is

acceptable. Do not submit a Degree Progress Report (DPR).

a. Students who have incomplete grades that remain unresolved

(i.e., “I” grades) must provide a statement explaining the reason

for the incomplete(s), the steps that will be taken to resolve the

incomplete(s) and the timeline for doing so.

8. A Personal Statement is required. The statement must include the student’s

career goals after receiving the degree (maximum two pages, double-

spaced, 11 pt font with 1” margins).

9. Provide an updated Resume or Curriculum Vitae in the Resume/CV section

with the following items, as appropriate to the discipline:

a. Education (degrees earned and in progress, with dates; date of

advancement to doctoral candidacy)

b. Extramural, departmental and Division of Graduate Education

awards and prizes (include year and amount)

c. Published and submitted manuscripts, if any, while a doctoral

student at UCLA. Provide full citations, including start/end pages.

Do not include manuscripts in preparation.

d. Conference presentations, if any, while a doctoral student at UCLA.

Indicate the conference date and place, and whether it was a

poster or oral presentation. If there are multiple authors, place an

asterisk by the name of the presenter.

e. Other creative, academic and professional contributions in the

student’s field, such as performances, exhibits, community and

public service.

10. TWO letters of recommendation, one of which must come from the

dissertation chair, signed and on department letterhead. Enter the

information for each faculty member in the Letter of Recommendation

Section. This will generate an automatic email from the application portal

to the faculty recommender.

a. References should emphasize academic accomplishments, degree

progress and feasibility of completing the dissertation within the

12-month period proposed by the applicant.

b. It will be the student’s responsibility to ensure that the letter has

been submitted on time. Be sure to follow up with the

recommender as needed. The online site will provide information

about the status of the letter’s upload. NOTE: The Division of

Graduate Education is not responsible for ensuring

recommendation letters are received or contacting recommenders.

c. The letter of recommendation is due on or before the application

deadline. Applications missing the letter of recommendation or

with letters not submitted on time will be disqualified and not

reviewed. Applicants/departments will not be notified.

11. If there is a document that should be in landscape position and it is in

portrait position, please rotate it before you upload it.

Applications that are not submitted on time, fail to follow the submission

procedures listed above or are forwarded as incomplete will be disqualified and

not reviewed. Applicants/departments will not be notified. Revisions to

applications after submission are not allowed, no exceptions.

Activation Term

Selection

Awardees have the option to select one of three DYA start dates: July 1, October 1

or January 1. The awardee will have 12 months from the selected start date to

complete and file the dissertation.

Note that the DYA award does not override the deadline by which the student can

file the dissertation nor the fee(s) s/he will have to pay as a result of when the

dissertation is filed. More details can be found in the Standards and Procedures for

Graduate Study at UCLA, which is available at

www.grad.ucla.edu/gasaa/library/spfgs.pdf

See the chart below to see the details of the disbursement options for awards and

tuition / fees applicable to students on the quarter system.

X = DYA activated

Option

Summer

Fall

Winter

Following

Spring

Following

Summer

Following

Fall

$6,666.66

$6,666.66 +

Tuition/Fees

$6,666.68 +

Tuition/Fees

Tuition/Fees - -

$6,666.66 +

Tuition/Fees

$6,666.66 +

Tuition/Fees

$6,666.68

Tuition/Fees

$6,666.66 +

Tuition/Fees

$6,666.66 +

Tuition/Fees

$6,666.68

Tuition/Fees

$6,666.66 +

Tuition/Fees

$6,666.66 +

Tuition/Fees

$6,666.68 +

Tuition/Fees

See the chart below for details of the funding disbursement options for those on

the semester system. Stipends are paid monthly.

X = DYA activated

Option

Summer

Fall

Spring

$6,666.66

$6,666.66) +

Tuition/Fees

$6,666.68 +

Tuition/Fees

$10,000 +

Tuition/Fees

$10,000 +

Tuition/Fees

Preparing a Strong

Application

• The proposal should be written so that the work will be understandable

and its significance appreciated by faculty who may not be expert in the

applicant’s field.

• The proposal should outline, in a manner appropriate to the subject or

discipline:

• question(s), thesis or hypothesis that will be developed;

• scope of the research and the research approach, plan or

methodology;

• significance, originality and/or and anticipated impact of the work.

• An important review criterion is whether the applicant has provided

substantial and compelling evidence that the dissertation can be

completed within the funded year.

• Each letter of recommendation should address the merits (e.g., quality,

originality, significance) of the scholarship or research, as well as the

distinction of the applicant. The letter must clearly state the likelihood the

applicant will complete the dissertation within the timeframe described in

the applicant’s proposal.

Applying for the

Distinguished TA

DYA

Distinguished Teaching Assistants (i.e., those selected by UCLA’s Academic

Senate) are eligible to apply for the Dissertation Year Award for the coming

academic year only. They should meet the eligibility criteria described above

except that they have until the end of Summer Session C to advance to candidacy.

Distinguished TA DYA applicants should follow the Application Procedures

already described.

Employment

DYA awardees are permitted to work no more than 50% time.

Publicizing

Awardees

The name and home department of awardees may be published on the Division of

Graduate Education’s website, in its publications and/or posted on its bulletin

boards and other Division of Graduate Education venues for educational purposes.

Awardees who do not want their information published must check the “Do Not

Consent” box when returning the contract.

Contact

[email protected]

Last Updated

November 2023

University of California President’s Pre-Professoriate Program

Deadline

February 2, 2024

Decision

Mid-March

Description

The University of California (UC)–Hispanic-Serving Institutions (HSI) Doctoral

Diversity Initiative (DDI) effort is designed to enhance faculty diversity and

pathways to the professoriate for underrepresented UCLA graduate students who

received their bachelor’s or master’s degree from a public or private California HSI.

As part of the DDI, the UC President’s Pre-Professoriate Fellowship aims to foster

students’ interest in and preparation for the professoriate. There is also additional

professional development outreach and support for underrepresented PhD

students with a goal to encourage and help equip them to consider careers in the

professoriate.

Amount

Three awards at $37,000 each.

Tuition and fees provided by the Division of Graduate Education.

Professional Development funds ($10,000 for each Fellow) to use for the duration

of the PhD for professional development opportunities that will expose, prepare

and inspire Fellows to pursue the professoriate

Eligibility

• Eligible applicants are UCLA doctoral students who are US citizens,

permanent residents or registered California AB540 students. For those

under AB540, funding will be provided only if AB131 is still in effect for the

duration of the award.

• Must have received bachelor’s or master’s (not associate’s) degree from a

public or private California HSI (see www.hacu.net/hacu/HSIs.asp

• Students must be officially advanced to doctoral candidacy (ATC) at the

time they apply. “Officially” means ATC documents have been received by

the Division of Graduate Education’s Academic & Postdoctoral Services by

the time the students apply.

• Recipients must be continuously registered and enrolled in at least 12 units

during the entire academic year.

• At the time of each payment’s disbursement, recipients must have a

cumulative GPA of at least 3.0 and maintain at least a cumulative 3.0 GPA

during the entire term of the award.

• Students receiving the UC President’s Pre-Professoriate Fellowship cannot

be employed whatsoever, no exceptions.

• Students may apply for the UC President’s Pre-Professoriate Fellowship in

only one doctoral degree department (not major).

• A student who receives a UC–HBCU Fellowship is ineligible for the UC

President’s Pre-Professoriate Fellowship.

• Cota-Robles awardees must have completed all years of the Cota-Robles

funding before taking the UC President’s Pre-Professoriate Fellowship.

• Recipients of the Dissertation Year Award are not eligible for the UC

President’s Pre-Professoriate Fellowship.

Criteria for

Selection

•

Must be exceptional students, as demonstrated by student’s research

achievements.

• Continuing doctoral students at UCLA who have a demonstrated record of

advancing issues of inclusion, equity and diversity; actively supporting

underrepresented communities; and showing a commitment to pursuing

these efforts throughout their career.

• Two letters of reference (one from the dissertation chair) that emphasize

academic accomplishments and potential as an exceptional academic, as

well as comment on the likelihood that the student will pursue a

professoriate path after receiving the PhD.

Application

Procedure

A list of nominations must be submitted to askgrad@grad.ucla.edu by a

department representative in order to be considered an official nomination.

Applicants understand that they are giving their consent to disclose application

information to University officials and to relevant funding committees.

Applicants must submit the following documents (except the letters of

recommendation) in the order listed as a single, combined PDF file to

askgr[email protected]. If there is a document that should be in landscape

position and it is in portrait position, please rotate the document before you

combine it into the single, combined PDF.

1. The student’s personal statement of career goals after receiving the degree

(maximum two pages, double-spaced; minimum font size 11 pt., with at

least 1” margins; documents in excess of two pages will not be forwarded

for review).

2. Evidence that the student has a demonstrated record of advancing issues

of inclusion, equity and diversity; actively supporting underrepresented

communities; and showing a commitment to pursuing these efforts

throughout their career. The document must be a maximum of two pages

double spaced. Any abstract, image captions, graphs, tables, notes and/or

references must also be double spaced and must be included within the

two pages. Minimum font size 11 pt., with at least 1” margins. Documents

in excess of two pages will not be forwarded for review.

3. The student’s resume or curriculum vitae that includes the following, as

appropriate to the discipline:

• Education (degrees earned and in progress, with dates; date of

advancement to doctoral candidacy)

• Extramural, departmental and Division of Graduate Education awards

and prizes (include year and amount)

• Published and submitted manuscripts, if any, while a doctoral student

at UCLA. Provide full citations, including start/end pages. Do not

include manuscripts in preparation.

• Conference presentations, if any, while a doctoral student at UCLA.

Indicate the conference date and place, and whether it was a poster or

oral presentation. If there are multiple authors, place an asterisk by

the name of the presenter.

• Other creative, academic and professional contributions in the

student’s field, such as performances, exhibits, community and public

service.

4. An unofficial transcript that includes Fall Quarter 2023 grades. The

transcript printed from MyUCLA is acceptable. Do not submit a Degree

Progress Report (DPR). Also include an unofficial transcript from the

qualifying California Hispanic-Serving Institution HSI (see

www.hacu.net/hacu/HSIs.asp

Students who have incomplete grades that remain unresolved (i.e., “I”

grades) must provide a statement explaining the reason for the

incomplete(s), the steps that will be taken to resolve the incomplete(s)

and the timeline for doing so.

5. Two signed letters of reference on department letterhead, one of which

must be from the dissertation chair. References should emphasize

academic accomplishments and potential as an exceptional academic, as

well as comment on the likelihood that the student will pursue a

professoriate path after receiving the PhD.

• The letter must be on official letterhead, signed by the writer, and

emailed as a PDF file to ask[email protected]

by the application

deadline.

• It is the student’s responsibility to ensure that the letters have been

submitted on time. Be sure to follow up with your recommenders. The

letters of recommendation are due on or before the UC President’s

Pre-Professoriate Fellowship application deadline. Applications with

missing letters of recommendation or with letters not submitted on

time will be disqualified and not reviewed.

Employment

UC President’s Pre-Professoriate Fellowship awardees are not allowed to work

whatsoever, no exceptions.

Publicizing

Awardees

The name and home department of awardees may be published on the Division of

Graduate Education’s website, in its publications and/or posted on its bulletin

boards and other Division of Graduate Education venues for educational purposes.

Awardees who do not want their information published must check the “Do Not

Consent” box when returning the contract.

Last Updated

January 2024

University of California President’s Pre-Professoriate Program – Professional Development Funds for

Awardees

Purpose

UC PPPF Professional Development Funds are to encourage and equip UC PPPF

awardees for careers in the professoriate.

Deadlines

Funds must be requested within a reasonable amount of time, no earlier than 30

days before travel and not to exceed 30 days after travel has been

completed. Please allow up to two weeks for processing.

Amount

$10,000 ($100 minimum for each reimbursement request)

NOTE: UC PPPF awardees are also eligible for the DTG funds.

Eligibility

• Students must engage in the activity and seek funding within seven years

of entering the doctoral program. Students in their eighth doctoral year

and beyond are not eligible for this funding.

• Students must not have any unresolved incompletes (I-grade(s)) on record

at the time the travel took place.

• Students must have been registered/enrolled in a minimum of 12 units

during the academic term in which the activity took place and for which

reimbursement is being requested. For summer travel, the students must

have met this requirement in the previous Spring quarter and

acceptable. Students are eligible to request funding that occurs in the last

week of the term prior to filing their dissertation, if they have registered

and enrolled for the term.

• Students on Filing Fee are not eligible for reimbursement of expenses

incurred while on Filing Fee. Students also cannot be reimbursed while on

Filing Fee even if the travel expenses occurred prior to the Filing Fee status.

Students cannot request reimbursement for expenses incurred during an

approved leave of absence, while lapsed (unapproved leave), or after

withdrawing from the university.

Students must visit

https://grad.ucla.edu/funding/financial-aid/funding-for-

continuing-students/student-research-travel-reimbursement-form/ to complete

the form.

Allowable

Expenses

Students must meet UCLA travel policies (www.travel.ucla.edu).

Expenses may be for the student only. The expenses can include any expense that

supports the student’s doctoral program and professional development.

Student

Procedures

By participating, students understand that they are giving their consent to disclose

application information to University officials and to relevant funding committees.

Students must complete an application online

(

https://grad.ucla.edu/funding/financial-aid/funding-for-continuing-

students/student-research-travel-reimbursement-form/).

• Click on the link for the DocuSign form.

• Enter Full Name – Department in the name field. Please note that a copy of

the completed form will be sent to the email address.

• Do not edit or delete the as[email protected]

field. This field allows the

form to be sent to askgrad for processing.

• Select all types of activity that are applicable – Conference Travel,

Professional Development, Field Research.

• Students can submit multiple forms if they have more than ten items.

• Provide details about the expenses in the additional information field, such

as the name of the professional organization, conference or other

information about the expenses.

• A form cannot be edited once it is submitted. Students can submit a new

form to correct a mistake. Be sure to include a note about the new form

in the additional information section.

How Student

Receives the

Award

•

Funds are disbursed in the form of a student financial support award. For

international students, taxes may be withheld.

Contact

• [email protected]

Last Updated

February 2024

University of California Historically Black Colleges and Universities – Professional Development Funds

for Awardees

Purpose

UC UBCU Professional Development Funds support awardees in funding off-

campus professional development opportunities.

Deadlines

Funds must be requested within a reasonable amount of time, no earlier than 30

days prior to travel and not to exceed 30 days after travel has been

completed. Please allow up to two weeks for processing.

Amount

$1,000 ($100 minimum for each reimbursement request)

NOTE: UC HBCU awardees are also eligible for the DTG funds.

Eligibility

• Students must engage in the activity and seek funding within seven years

of entering the doctoral program. Students in their eighth doctoral year

and beyond are not eligible for this funding.

• Students must not have any unresolved incompletes (I-grade(s)) on record

at the time the travel took place.

• Students must have been registered/enrolled in a minimum of 12 units

during the academic term in which the activity took place and for which

reimbursement is being requested. For summer travel, the students must

have met this requirement in the previous Spring quarter and

acceptable. Students are eligible to request funding that occurs in the last

week of the term prior to filing their dissertation, if they have registered

and enrolled for the term.

• Students on Filing Fee are not eligible for reimbursement of expenses

incurred while on Filing Fee. Students also cannot be reimbursed while on

Filing Fee even if the travel expenses occurred prior to the Filing Fee status.

Students cannot request reimbursement for expenses incurred during an

approved leave of absence, while lapsed (unapproved leave), or after

withdrawing from the university.

Students must visit

https://grad.ucla.edu/funding/financial-aid/funding-for-

continuing-students/student-research-travel-reimbursement-form/ to complete

the form.

Allowable

Expenses

Students must meet UCLA travel policies (www.travel.ucla.edu).

Expenses may be for the student only. The expenses can include any expense that

supports the student’s doctoral program and professional development.

Student

Procedures

By participating, students understand that they are giving their consent to disclose

application information to University officials and to relevant funding committees.

Students must complete an application online

(

https://grad.ucla.edu/funding/financial-aid/funding-for-continuing-

students/student-research-travel-reimbursement-form/).

• Click on the link for the DocuSign form.

• Enter Full Name – Department in the name field. Please note that a copy of

the completed form will be sent to the email address.

• Do not edit or delete the as[email protected]

field. This field allows the

form to be sent to askgrad for processing.

• Select all types of activity that are applicable – Conference Travel,

Professional Development, Field Research.

• Students can submit multiple forms if they have more than ten items.

• Provide details about the expenses in the additional information field, such

as the name of the professional organization, conference or other

information about the expenses.

• A form cannot be edited once it is submitted. Students can submit a new

form to correct a mistake. Be sure to include a note about the new form

in the additional information section.

How Student

Receives the

Award

• Funds are disbursed in the form of a student financial support award. For

international students, taxes may be withheld.

Contact

• [email protected]

Last Updated

February 2024

Division of Graduate Education Privately Endowed Awards

The following awards are privately endowed and have special eligibility requirements.

Deadline

February 16, 2024

Decision

Beginning in late April and continuing through September

Eligibility (partial)

Unless otherwise stated in the descriptions below, applicants can be master’s or

doctoral students, US citizens, US permanent residents, international students or

registered California AB540 students. For international students, funding is

subject to eligibility in regard to visa type. For those under AB540, funding will be

provided only if AB131 is still in effect for the duration of the award.

Recipients must be continuously registered and enrolled in at least 12 units

during the entire academic year.

At the time of the payment disbursement(s), recipients must have a cumulative

GPA of at least 3.0 (2.5 for Law School students) and maintain at least a 3.0 (2.5

for Law School students) GPA during the entire term of the award(s).

Application

Procedures

By applying, students understand that they are giving their consent to disclose

application information to University officials and to relevant funding

committees.

NOTE: Applications that are not submitted on time, fail to follow the

submission procedures listed below or are forwarded as incomplete will be

disqualified and not reviewed. Applicants/departments will not be notified.

Revisions to applications after submission are not allowed, no exceptions.

Applicants must be nominated by their department, IDP or school. Law students:

Be sure to notify your Financial Aid Office that you have applied. You need to be

nominated in order to be considered for the award.

To apply for nomination:

1. Students must go to the 2024-25 Merit-Based Awards Application for

Continuing Graduate Students site at:

https://grad.ucla.edu/funding/financial-aid/funding-for-continuing-

students/fellowship-application/

2. Select the award application option.

3. Review the instructions entirely prior to starting the application.

4. Complete each section in order. The application sections are dynamic, so

the application modifies the sections according to the entries.

5. Basic Information, Citizenship & UID, Major & GPA must be filled out for

all awards.

6. Review the Privately Endowed section closely for specific instructions and

required materials, especially for details about the awards and eligibility

statements. Be sure to include all materials in their designated spaces on

the application portal.

7. Statement of Eligibility. Each privately endowed award requires a

statement of eligibility that illustrates how the student fulfills the

requirements of the award. Some awards require specific

documentation, information about the applicant, or research

requirements to be eligible. Review the award guidelines below. The

statement is maximum one page for each award, double spaced, no less

than 11 pt font and 1” margins.

8. Upload an unofficial copy of your Graduate Transcript with Fall 2023

grades posted to the Transcript section. The transcript printed from

MyUCLA is acceptable. Do not submit a Degree Progress Report (DPR). If

Fall Quarter is your first graduate term at UCLA, you must include an

unofficial transcript from the last college/university attended (even if

the last college/university was UCLA).

a. Students who have incomplete grades that remain unresolved

(i.e., “I” grades) must provide a statement explaining the reason

for the incomplete(s), the steps that will be taken to resolve the

incomplete(s) and the timeline for doing so.

9. A Personal Statement is required. The statement must include the

student’s goals, completed coursework and research activities (two pages

maximum, double spaced, no less than 11 pt font and 1” margins).

10. Provide an updated Resume or Curriculum Vitae in the Resume/CV

section. Include a list of all extramural, departmental and Division of

Graduate Education awards you have received, including the year and

amount awarded.

11. ONE letter of recommendation from the faculty mentor, signed and on

department letterhead. Enter the faculty mentor information in the

Letter of Recommendation Section for ONE letter of recommendation.

This will generate an automatic email from the application portal to the

faculty recommender.

a. A supportive recommendation will describe the circumstances

under which the faculty member has come to know about the

student’s work. It will detail unique academic strengths, degree

progress to date, plans for graduate training at UCLA and career

goals after receiving the degree. It will also refer to scholarly

publications and professional accomplishments.

b. It will be the student’s responsibility to ensure that the letter has

been submitted on time. Be sure to follow up with the

recommender as needed. The online site will provide

information about the status of the letter’s upload. NOTE: The

Division of Graduate Education is not responsible for ensuring

recommendation letters are received or contacting

recommenders.

c. The letter of recommendation is due on or before the application

deadline. Applications missing the letter of recommendation or

with letters not submitted on time will be disqualified and not

reviewed. Applicants/departments will not be notified.

12. If there is a document that should be in landscape position and it is in

portrait position, please rotate it before you upload it.

Applications that are not submitted on time, fail to follow the submission

procedures listed above or are forwarded as incomplete will be disqualified and

not reviewed. Applicants/departments will not be notified. Revisions to

applications after submission are not allowed, no exceptions.

Publicizing

Awardees

The name and home department of awardees may be published on the Division

of Graduate Education’s website, in its publications and/or posted on its bulletin

boards and other Division of Graduate Education venues for educational

purposes. Awardees who do not want their information published must check the

“Do Not Consent” box when returning the contract (Offer of Support).

Last Updated

November 2023

Rose and Sam Gilbert Fellowship

Amount

Approximately two awards of up to $10,000 each, which are applied to standard

tuition unless the awardee has another tuition-payment source. In some years,

award amounts may be higher due to funding availability.

Eligibility

For graduate students who attended UCLA as undergraduates for at least two

years and participated on men’s or women’s National Collegiate Athletic

Association (NCAA) teams (intramural & club teams are ineligible). Include the

NCAA team and years in the Eligibility Statement section. Eligibility will be verified

with UCLA’s Department of Athletics.

Application

Procedures

Please see description above in the section on Division of Graduate Education

Privately Endowed Awards.

Gordon Hein Memorial Scholarship

Amount

Several awards of up to $5,000 each, which are applied to standard tuition unless

the awardee has another tuition-payment source. In some years, award amounts

may be higher due to funding availability.

Awards are made on the basis of the student’s financial need during the award

year, academic record and the availability of funds.

Eligibility

Students in any field of study who are blind or who have a severe vision

impairment. Applicants must submit verification of their condition (e.g., letter

from a physician or from the Center for Accessible Education). US citizens and

permanent residents should complete a FAFSA form at www.fafsa.ed.gov and

submit a copy of Web Submission Confirmation. AB540 students should complete

and submit to the Division of Graduate Education the DREAM Act Application at

https://dream.csac.ca.gov/Default.aspx. International students should complete

the UCLA Financial Statement at www.grad.ucla.edu/gss/library/taxintro.htm and

submit a copy of the statement with the application. Combine these documents

and upload them in the Eligibility Statement section.

Application

Procedures

Please see description above in the section on Division of Graduate Education

Privately Endowed Awards.

Mangasar M. Mangasarian Scholarship Fund

Dr. Ursula Mandel Scholarship

Amount

Several awards of up to $15,000 each, which are applied to standard tuition

unless the awardee has another tuition-payment source. In some years, award

amounts may be higher due to funding availability.

Eligibility

For graduate students in scientific fields related, allied, or of value to the medical

field. Applicants must have a doctorate as their current degree objective.

Preference is given to entering students. DDS, JD and MD students are not

eligible. Upload this document in the Eligibility Statement section.

Application

Procedures

Please see description above in the section on Division of Graduate Education

Privately Endowed Awards.

Kaspar and Siroon Hovannisian Fellowship

Amount

One award of up to $10,000, which is applied to standard tuition unless the

awardee has another tuition-payment source. In some years, award amounts

may be higher due to funding availability.

Eligibility

Any graduate student in any field with a focus in Armenian studies, with

preference given to Armenian history, and demonstrated financial need.

Applicants should provide a statement of their projected plan of study. US

citizens and permanent residents should complete a FAFSA form at

www.fafsa.ed.gov and submit a copy of Web Submission Confirmation. AB540

students should complete and submit to the Division of Graduate Education the

DREAM Act Application at

https://dream.csac.ca.gov/Default.aspx. International

students should complete the UCLA Financial Statement at

www.grad.ucla.edu/gss/library/taxintro.htm. Combine these documents and

upload them in the Eligibility Statement section.

Amount

Several awards of up to $10,000 each, which are applied to standard tuition

unless the awardee has another tuition-payment source. In some years, award

amounts may be higher due to funding availability. The awards are made on the

basis of candidates’ academic record and availability of funds.

Eligibility

Preference is given to graduate students who are of Armenian descent.

Applicants may provide evidence that one parent is Armenian (e.g., copy of a

parent’s birth certificate, copy of a parent’s passport, a notarized letter from the

parent stating that he/she is Armenian, religious documents [certificate of

baptism, confirmation, marriage] or letter from church official, confirmation of

Armenian heritage from an Armenian association, documentation of heritage

through published Armenian Genocide books, family tree

[www.familysearch.org

]). Combine these documents and upload them in the

Eligibility Statement section.

Application

Procedures

Please see description above in the section on Division of Graduate Education

Privately Endowed Awards.

Charles F. Scott Fellowship

Amount

Several awards of up to $15,000 each, which are applied to standard tuition

unless the awardee has another tuition-payment source. In some years, award

amounts may be higher due to funding availability.

Eligibility

Graduate students with baccalaureates from UCLA. Applicants must provide

evidence that they are enrolled in a course of study that prepares them for

leadership in national, state or local governmental administration. Upload this

document in the Eligibility Statement section.

Application

Procedures

Please see description above in the section on Division of Graduate Education

Privately Endowed Awards.

Doctoral Student Travel Grant

Doctoral Student Travel Grants for Conferences, Professional Development and Off-Campus Research

(DTG)

(Information subject to revision.)

Purpose

To encourage eligible doctoral students to present their work and network at

conferences in their field, support travel associated with off-campus research and

enable students to take advantage of off-campus professional development

opportunities.

Deadlines

Funds must be requested within a reasonable amount of time, no earlier than 30

days prior to travel and not to exceed 30 days after travel has been

completed. Please allow up to two weeks for processing.

Amount

$1,000 ($100 minimum for each reimbursement request)

Each eligible doctoral student will be provided up to $1,000 total reimbursement

that can be used, in whole or in part, at any time through the student’s seventh

year in the doctoral program, as long as the student and the activities meet the

eligibility requirements.

Past recipients of the Dissertation Year Award (DYA) are no longer eligible for this

program.

Eligibility

• Doctoral students with PhD, DEnv, DrPH and DMA degree objectives are

eligible. Students enrolled in the Medicine MD, Dentistry DDS, and Law JD

programs along with those in self-supporting programs (e.g., EdD) are not

eligible. Doctoral students who seek a classification change to a Master

program are not eligible for this award once the classification change has

been approved.

• US citizens, permanent residents, international or registered California

AB540 students. For international students, funding is subject to eligibility

in regard to visa type. For those under AB540, funding will be provided

only if AB131 is still in effect for the duration of the award.

• Doctoral students may or may not be advanced to candidacy at the time of

travel.

• Students must engage in the activity and seek funding within seven years

of entering the doctoral program. This time period includes those terms

when students were engaged in master’s-degree study during the course

of their doctoral program. Students in their eighth doctoral year and

beyond are not eligible for this funding.

• Student must not have any unresolved incompletes (I grades) on record

at the time the travel took place.

• Student must have been registered/enrolled in a minimum of 12 units

during the academic term in which the research/travel/professional

activity took place and for which funding is being requested. For summer

travel, the student must have met this requirement in the previous Spring

quarter and register/enroll in the subsequent Fall. In absentia registration

is acceptable. Students are eligible to request funding that occurs in the

last week of the term prior to filing their dissertation, if they have

registered and enrolled for the term.

• Students on Filing Fee are not eligible for funding of expenses incurred

while on Filing Fee. Students cannot request funding for expenses incurred

during an approved leave of absence, while lapsed (unapproved leave), or

after withdrawing from the university.

• Students must visit

https://grad.ucla.edu/funding/financial-aid/funding-

for-continuing-students/doctoral-student-travel-grants/ to complete the

form.

Allowable

Expenses

Expenses may be for the student only and may include:

• Airfare

• Transportation

• Lodging (at a commercial venue; no stays at someone’s home)

• Meals

• Conference/Workshop registration and fees (which may include meals for

participants)

Expenses may not include:

• Computer or other electronics or equipment (e.g., MP3 player, camera)

• Alcoholic beverages

• Groceries

• Transcription services

• Dissertation editing

• Tuition and/or fees for credit-bearing courses

• Recreation/social events

• Incidentals during trip

• Supplies, materials & other costs associated with the research or

professional development activity (e.g., software, flash drive, etc.)

• Payment to participants or research study subjects

Student

Procedures

By participating, students understand that they are giving their consent to disclose

application information to University officials and to relevant funding committees.

Students must complete an application online

(

https://grad.ucla.edu/funding/financial-aid/funding-for-continuing-

students/doctoral-student-travel-grants/).

• Click on the link for the DocuSign form.

• Enter Full Name – Department in the name field. Please note that a copy of

the completed form will be sent to the email address.

• Do not edit or delete the as[email protected] field. This field allows the

form to be sent to askgrad for processing.

• Select all types of activity that are applicable – Conference Travel,

Professional Development, Field Research.

• Students can submit multiple forms if they have more than ten items.

• Provide details about the expenses in the additional information field, such

as the name of the professional organization, conference or other

information about the expenses.

• Students who are presenting at a conference must attach proof of

invitation or proof of attendance.

• A form cannot be edited once it is submitted. Students can submit a new

form to correct a mistake. Be sure to include a note about the new form

in the additional information section.

How Student

Receives the

Award

Funds are disbursed in the form of a student financial support award. For

international students, taxes may be withheld.

Contact

[email protected]

Last Updated

February 2024

Extramural Award Opportunities

In addition to merit-based awards internal to UCLA, the Division of Graduate Education helps administer

various Extramural Awards (e.g. NSF-GRFP and Ford Foundation Predoctoral Fellowship). These merit-

based fellowships are provided by national, international, or private foundations external to UCLA. Refer

to the individual agencies for deadlines, eligibility criteria, and application requirements.

NOTE: UCLA recipients of Extramural Awards and the Division of Graduate Education are beholden to

any and all policies established by the external funding source. All requests for exceptions to Extramural

Award policies must be directed to the funding agency. The Division of Graduate Education cannot

override policies established by Extramural Award agencies.

We recommend that you explore our Graduate and Postdoctoral Educational Support (GRAPES)

database for extramural funding opportunities.

Extramural Awards and Academic Employment

The Division of Graduate Education defers to the stated policies of external funding agencies in all

matters related to academic employment while on Extramural Award tenure.

Students must provide written approval from the funding agency before employment can begin.

Employment will then be allowed as long as the total employment earnings and financial support

provided by the extramural award do not exceed the maximum merit-based support limit.

NIH fellows, NRSA fellows, and NSF GRFP awardees on tenure are allowed 25% employment during

the academic year. The Division of Graduate does not consider exception requests for employment

above 25% for these awardees. NSF GRFP awardees on tenure are allowed an additional 25%

employment during the summer.

Under no circumstances can the Division of Graduate Education offer exceptions

to the academic employment policies established by extramural funding

agencies.

Cost Sharing for Individual Extramural Graduate Awards

Introduction

Academic graduate students are strongly encouraged to seek funding from sources

outside UCLA (“extramural” support) for one or more years of graduate study.

Preparing fellowship and grant applications contributes to a student’s professional

development and garnering an award represents a significant achievement. To

encourage academic programs to support this activity and to amplify the impact of

the award, the Division of Graduate Education will partner with the program to

cover the cost of education (tuition and fees) not covered by the award. The cost-

sharing details are provided below.

Award Description The Division of Graduate Education will provide 50% of the shortfall between the

extramural award amount and UCLA’s cost of education (COE), defined as the sum

of tuition, student services fees, campus fees, and non-resident supplemental

tuition (NRST). The 50% cost-sharing for NRST is provided for a maximum of three

years. The student’s graduate program is required to contribute the other 50% of

the COE, including NRST if applicable. The department is responsible for covering

100% of professional differential supplemental tuition (PDST) or non-resident

professional differential supplemental tuition (NRPDST), as applicable.

PDST/NRPDST costs and self-supporting degree program fees are not eligible for

cost sharing.

If a student receives several extramural awards that provide overlapping

tuition/fees, or that together provide more than the maximum allowable amount

at UCLA, the Division of Graduate Education and the academic program will work

together to ensure that the student receives up to the maximum amount of merit-

based support.

NOTE: Remission benefits covered by the Chancellor’s pool or other forms of

funding that is reimbursed/subsidized will not count as part of the department’s

portion of cost share. If remission benefits are coming from department funds,

please provide proof funding source for it to be considered as part of the

department’s portion of the cost share.

Student Eligibility

•

Cost sharing is available to students enrolled in any UCLA graduate degree

program except the following:

Self-supporting degree programs

Medicine: MD

Dentistry: DDS

Law: JD, LLM, SJD

Students in dual degree programs with the above fields may be eligible

if they are in an eligible program’s year of study

•

Graduate students with a cumulative GPA of 3.0 or above are eligible for a cost-

sharing commitment.

•

The student must be continuously registered and enrolled full time (12 units)

toward completion of his/her degree during the award period. Students enrolled

in absentia are eligible.

•

The student must maintain at least a 3.0 GPA for each quarter in which cost

sharing is provided as a condition for continued support. A student who loses

eligibility for cost-sharing, after earning at least a 3.0 GPA in a subsequent

quarter, can have cost sharing restored for later quarters provided the award

remains active.

•

All incomplete grades must be resolved within one quarter of their first

appearance on the student’s transcript to maintain eligibility for cost sharing

during the award period. Student will lose eligibility for Division of Graduate

Education’s portion of the cost-sharing if the incomplete remains unresolved

after one quarter.

•

Cost sharing is not available to students who have been enrolled at UCLA for

more than seven years in master’s and doctoral study combined, or who have

exceeded the published maximum time-to-degree for the academic program in

which the student is enrolled.

Deadline

The academic program should contact Division of Graduate Education Fellowships

& Financial Services at least one month prior to the beginning of Fall or other term

in which the Extramural Award begins.

Application

Procedure

Students should notify their academic program when they receive an extramural

award. It is the responsibility of the home department to determine if they have

enough funds to submit a cost share application for the student.

Eligibility Criteria

for Individual

Extramural Awards

•

The award is provided directly to a UCLA student and not to a program or

department faculty member

•

Extramural Awards awarded in 2014–15 and later are eligible for cost sharing.

Awards from 2013–14 and earlier, including prior awards that were reserved

for future payment, are not eligible.

•

The Extramural Award must have been awarded by a US-based agency,

foundation, professional organization or similar entity.

• If the extramural award amount is less than $18,000, the award must be a

minimum of $6,000 per quarter to be considered for cost sharing.

•

Extramural awards that provide student support in the form of contracts or

wages are not eligible for cost sharing.

•

Loans and grants that are awarded based on financial need are not eligible for

cost sharing.

Publicizing

Awardees

The name and home department of awardees may be published on the Division of

Graduate Education’s website, in its publications and/or posted on its bulletin

boards and other Division of Graduate Education venues for educational purposes.

Awardees who do not want their information published must check the “Do Not

Consent” box when returning the contract (Offer of Support).

Contact

[email protected]

Last Updated

October 2023

Funding Partnership for Extramural Graduate Student Training Grants

Introduction

Faculty and academic units are strongly encouraged to seek external financial

support for graduate education. To encourage this activity and amplify its impact,

the Division of Graduate Education offers Matching Funds for training grants that

provide competitive funding for predoctoral students in the form of student

financial support.

To request a letter of support from the Division of Graduate Education for inclusion

with the proposal being submitted to the funding agency, please submit a service

request to the Graduate Education Portal

(http://www.grad.ucla.edu/graduateeducationportal).

Award

Description

The Division of Graduate Education will match up to 15% of amount awarded by

the external agency designated for direct student financial support. For this

purpose, student financial support encompasses academic year and summer

funding, tuition and fees. Research expenses, travel, professional development,

administrative costs and other expenses are not eligible for matching.

The amount provided by the Division of Graduate Education will depend on the

availability of funds.

Grant Eligibility

Criteria

•

The award is provided directly to a program or department faculty member

•

There is itemized funding dedicated to pre-doctoral graduate student

support for stipends and/or fees/tuition

•

The award is provided from outside UCLA (e.g., from National Institutes of

Health, National Science Foundation–Integrative Graduate Education and

Research Traineeship, Graduate Assistance in Areas of National Need,

National Research Service Awards, etc.) and from a US source. Awards

from outside the US do not qualify.

Deadline

Matching Funds must be utilized within the designated dates for a fiscal/academic

year and cannot be carried over to subsequent years.

Application

Procedure

Department must complete the Matching Funds Request Form and provide the

Notice of Award and Award Snapshot.

How to Activate

the Funds

Submit a Departmental Allocation Recommendation Form

(https://go.grad.ucla.edu/internal/pdf/funding_allocaform.pdf

Instructions on completing the form can be found at:

https://go.grad.ucla.edu/internal/pdf/funding_allocainst.pdf

Student Eligibility

•

Enrolled in any UCLA graduate degree program except the following:

Self-supporting degree programs

Medicine: MD

Dentistry: DDS

Law: JD, LLM, SJD

•

Cumulative GPA of 3.0 or above

•

The student must be continuously registered and enrolled full time (12

units) toward completion of his/her academic graduate degree during the

award period. Students enrolled in absentia status are eligible.

•

All incomplete grades must be resolved within one quarter of their first

appearance on the student’s transcript to maintain eligibility during the

award period. Student will lose eligibility for Division of Graduate

Education Matching Funds if the incomplete remains unresolved after one

quarter.

•

Matching Funds are not available to students who have been enrolled at

UCLA for more than seven years in master’s and doctoral study combined

or who have exceeded the published maximum time-to-degree for the

academic program in which the student is enrolled.

Publicizing

Awardees

The name and home department of awardees may be published on the Division of

Graduate Education’s website, in its publications and/or posted on its bulletin

boards and other Division of Graduate Education venues for educational purposes.

Awardees who do not want their information published must check the “Do Not

Consent” box when returning the contract (Offer of Support).

Contact

[email protected]

Last Updated

October 2023