Please discontinue use of this notice after September 30, 2017
NOTICE TO BIDDERS
The City of New York has issued a new Standard Construction Contract. The
new Contract, which is incorporated in this bid, is different from the 2013
version previously used by the City. Some of the significant changes are listed
below. In addition, this March 2017 version incorporates the Insurance Rider
(Articles 22.1.1(c) and 22.3.3), the Paid Sick Leave Law Contract Rider
(Article 35.5), and the Hiring and Employment Rider: HireNYC and
Reporting Requirements (Article 35.6). This notice is only a partial listing.
Please refer to the Contract itself for a full understanding of the changes and
the actual text of the changes that were made. The text of the revised
Standard Construction Contract is the controlling document if there are any
discrepancies between this notice and the Standard Construction Contract.
Significant changes include the following:
• ARTICLE 11 - DAMAGES CAUSED BY DELAYS: Article 11 no longer provides for
agencies to make determinations on claims for damages for delay or make payments for those
claims through a change order. Instead claims will be submitted to the Comptroller in
accordance with the standards in the Contract. The revised Article 11 also sets forth
additional detail of what delay costs are compensable and how they are to be calculated.
• ARTICLE 12 - COORDINATION WITH OTHER CONTRACTORS: The March 2017
version revises Article 12.3 concerning the Engineer’s failure to issue directions to an Other
Contractor.
• ARTICLE 14 - COMPLETION AND FINAL ACCEPTANCE OF THE WORK: The
March 2017 version clarifies Article 14.2.2 concerning the dates to complete punch list work.
• ARTICLE 30 - NOTICE AND DOCUMENTATION OF COSTS AND DAMAGES;
PRODUCTION OF FINANCIAL RECORDS: The March 2017 version clarifies the
relationship between the requirements in Article 30.1 concerning when the contractor must
submit notice and documentation of claims for delay damages, extra work, and other claims
and the requirements that are set forth in Articles 11 and 27.
• ARTICLE 56 - CLAIMS AND ACTIONS THEREON: The March 2017 version revises
Article 56.2.2 concerning the time to commence an action arising out of the Commissioner’s
exercise of his/her right to complete punch list or unsatisfactory work.
• ARTICLE 78 - EXAMINATION AND VIEWING OF SITE, CONSIDERATION OF
OTHER SOURCES OF INFORMATION AND CHANGED SITE CONDITIONS: The
March 2017 version adds a new Article 78 requiring pre-bid viewing of the site and allowing
the contractor to obtain a change order for extra work due to changed subsurface conditions.
CITY OF NEW YORK
STANDARD CONSTRUCTION CONTRACT
March 2017
CITY OF NEW YORK STANDARD CONSTRUCTION CONTRACT
March 2017
i
CITY OF NEW YORK
STANDARD CONSTRUCTION CONTRACT
TABLE OF CONTENTS
CHAPTER I: THE CONTRACT AND DEFINITIONS .............................................................................. 1
ARTICLE 1. THE CONTRACT ........................................................................................................................... 1
ARTICLE 2. DEFINITIONS ................................................................................................................................. 1
CHAPTER II: THE WORK AND ITS PERFORMANCE ........................................................................... 4
ARTICLE 3. CHARACTER OF THE WORK .................................................................................................... 4
ARTICLE 4. MEANS AND METHODS OF CONSTRUCTION ...................................................................... 4
ARTICLE 5. COMPLIANCE WITH LAWS ....................................................................................................... 5
ARTICLE 6. INSPECTION ................................................................................................................................ 10
ARTICLE 7. PROTECTION OF WORK AND OF PERSONS AND PROPERTY; NOTICES AND
INDEMNIFICATION ........................................................................................................................................... 11
CHAPTER III: TIME PROVISIONS ......................................................................................................... 12
ARTICLE 8. COMMENCEMENT AND PROSECUTION OF THE WORK ............................................... 12
ARTICLE 9. PROGRESS SCHEDULES ........................................................................................................... 13
ARTICLE 10. REQUESTS FOR INFORMATION OR APPROVAL ............................................................ 13
ARTICLE 11. NOTICE OF CONDITIONS CAUSING DELAY AND DOCUMENTATION OF
DAMAGES CAUSED BY DELAY ...................................................................................................................... 14
ARTICLE 12. COORDINATION WITH OTHER CONTRACTORS ............................................................ 18
ARTICLE 13. EXTENSION OF TIME FOR PERFORMANCE .................................................................... 19
ARTICLE 14. COMPLETION AND FINAL ACCEPTANCE OF THE WORK .......................................... 21
ARTICLE 15. LIQUIDATED DAMAGES ........................................................................................................ 23
ARTICLE 16. OCCUPATION OR USE PRIOR TO COMPLETION ........................................................... 23
CHAPTER IV: SUBCONTRACTS AND ASSIGNMENTS ..................................................................... 24
ARTICLE 17. SUBCONTRACTS....................................................................................................................... 24
ARTICLE 18. ASSIGNMENTS .......................................................................................................................... 26
CHAPTER V: CONTRACTOR’S SECURITY AND GUARANTEE ...................................................... 26
ARTICLE 19. SECURITY DEPOSIT ................................................................................................................ 26
ARTICLE 20. PAYMENT GUARANTEE ......................................................................................................... 27
ARTICLE 21. RETAINED PERCENTAGE ...................................................................................................... 29
ARTICLE 22. INSURANCE ................................................................................................................................ 30
ARTICLE 23. MONEY RETAINED AGAINST CLAIMS .............................................................................. 36
ARTICLE 24. MAINTENANCE AND GUARANTY ....................................................................................... 37
CHAPTER VI: CHANGES, EXTRA WORK, AND DOCUMENTATION OF CLAIM ......................... 38
ARTICLE 25. CHANGES.................................................................................................................................... 38
ARTICLE 26. METHODS OF PAYMENT FOR OVERRUNS AND EXTRA WORK ................................ 38
ARTICLE 27. RESOLUTION OF DISPUTES .................................................................................................. 41
ARTICLE 28. RECORD KEEPING FOR EXTRA OR DISPUTED WORK OR WORK ON A TIME &
MATERIALS BASIS ............................................................................................................................................. 45
ARTICLE 29. OMITTED WORK ...................................................................................................................... 46
ARTICLE 30. NOTICE AND DOCUMENTATION OF COSTS AND DAMAGES; PRODUCTION OF
FINANCIAL RECORDS ...................................................................................................................................... 46
CHAPTER VII: POWERS OF THE RESIDENT ENGINEER,THE ENGINEER OR ARCHITECT AND
THE COMMISSIONER ............................................................................................................................. 48
ARTICLE 31. THE RESIDENT ENGINEER .................................................................................................... 48
ARTICLE 32. THE ENGINEER OR ARCHITECT OR PROJECT MANAGER......................................... 48
ARTICLE 33. THE COMMISSIONER .............................................................................................................. 48
ARTICLE 34. NO ESTOPPEL ........................................................................................................................... 49
CHAPTER VIII: LABOR PROVISIONS ................................................................................................... 49
ARTICLE 35. EMPLOYEES .............................................................................................................................. 49
ARTICLE 36. NO DISCRIMINATION ............................................................................................................. 57
ARTICLE 37. LABOR LAW REQUIREMENTS ............................................................................................. 59
CITY OF NEW YORK STANDARD CONSTRUCTION CONTRACT
March 2017
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ARTICLE 38. PAYROLL REPORTS ................................................................................................................ 64
ARTICLE 39. DUST HAZARDS ........................................................................................................................ 64
CHAPTER IX: PARTIAL AND FINAL PAYMENTS ............................................................................. 65
ARTICLE 40. CONTRACT PRICE ................................................................................................................... 65
ARTICLE 41. BID BREAKDOWN ON LUMP SUM ........................................................................................ 65
ARTICLE 42. PARTIAL PAYMENTS .............................................................................................................. 65
ARTICLE 43. PROMPT PAYMENT ................................................................................................................. 66
ARTICLE 44. SUBSTANTIAL COMPLETION PAYMENT .......................................................................... 66
ARTICLE 45. FINAL PAYMENT ...................................................................................................................... 67
ARTICLE 46. ACCEPTANCE OF FINAL PAYMENT ................................................................................... 68
ARTICLE 47. APPROVAL BY PUBLIC DESIGN COMMISSION............................................................... 69
CHAPTER X: CONTRACTOR’S DEFAULT .......................................................................................... 69
ARTICLE 48. COMMISSIONER’S RIGHT TO DECLARE CONTRACTOR IN DEFAULT ................... 69
ARTICLE 49. EXERCISE OF THE RIGHT TO DECLARE DEFAULT ...................................................... 71
ARTICLE 50. QUITTING THE SITE ................................................................................................................ 71
ARTICLE 51. COMPLETION OF THE WORK .............................................................................................. 71
ARTICLE 52. PARTIAL DEFAULT ................................................................................................................. 71
ARTICLE 53. PERFORMANCE OF UNCOMPLETED WORK .................................................................... 72
ARTICLE 54. OTHER REMEDIES ................................................................................................................... 72
CHAPTER XI: MISCELLANEOUS PROVISIONS ................................................................................. 72
ARTICLE 55. CONTRACTOR’S WARRANTIES ........................................................................................... 72
ARTICLE 56. CLAIMS AND ACTIONS THEREON ....................................................................................... 73
ARTICLE 57. INFRINGEMENT ....................................................................................................................... 73
ARTICLE 58. NO CLAIM AGAINST OFFICIALS, AGENTS OR EMPLOYEES ...................................... 74
ARTICLE 59. SERVICE OF NOTICES ............................................................................................................ 74
ARTICLE 60. UNLAWFUL PROVISIONS DEEMED STRICKEN FROM CONTRACT ........................... 74
ARTICLE 61. ALL LEGAL PROVISIONS DEEMED INCLUDED ............................................................... 74
ARTICLE 62. TAX EXEMPTION ..................................................................................................................... 74
ARTICLE 63. INVESTIGATION(S) CLAUSE .................................................................................................. 76
ARTICLE 64. TERMINATION BY THE CITY ................................................................................................ 78
ARTICLE 65. CHOICE OF LAW, CONSENT TO JURISDICTION AND VENUE .................................... 80
ARTICLE 66. PARTICIPATION IN AN INTERNATIONAL BOYCOTT ................................................... 81
ARTICLE 67. LOCALLY BASED ENTERPRISE PROGRAM ..................................................................... 82
ARTICLE 68. ANTITRUST ................................................................................................................................ 82
ARTICLE 69. MACBRIDE PRINCIPLES PROVISIONS .............................................................................. 83
ARTICLE 70. ELECTRONIC FILING/NYC DEVELOPMENT HUB ........................................................... 85
ARTICLE 71. PROHIBITION OF TROPICAL HARDWOODS.................................................................... 85
ARTICLE 72. CONFLICTS OF INTEREST ..................................................................................................... 85
ARTICLE 73. MERGER CLAUSE .................................................................................................................... 85
ARTICLE 74. STATEMENT OF WORK .......................................................................................................... 85
ARTICLE 75. COMPENSATION TO BE PAID TO CONTRACTOR ........................................................... 85
ARTICLE 76. ELECTRONIC FUNDS TRANSFER ......................................................................................... 85
ARTICLE 77. RECORDS RETENTION ............................................................................................................ 86
ARTICLE 78. EXAMINATION AND VIEWING OF SITE, CONSIDERATION OF OTHER SOURCES
OF INFORMATION AND CHANGED SITE CONDITIONS .......................................................................... 86
CITY OF NEW YORK STANDARD CONSTRUCTION CONTRACT
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WITNESSETH:
The parties, in consideration of the mutual agreements contained herein, agree as follows:
CHAPTER I: THE CONTRACT AND DEFINITIONS
ARTICLE 1. THE CONTRACT
1.1 Except for titles, subtitles, headings, running headlines, tables of contents and indices (all of
which are printed herein merely for convenience), the following, except for such portions thereof as may
be specifically excluded, shall be deemed to be part of this Contract:
1.1.1 All provisions required by law to be inserted in this Contract, whether actually
inserted or not;
1.1.2 The Contract Drawings and Specifications;
1.1.3 The General Conditions and Special Conditions, if any;
1.1.4 The Contract;
1.1.5 The Information for Bidders; Request for Proposals; Notice of Solicitation and
Proposal For Bids; Bid or Proposal, and, if used, the Bid Booklet;
1.1.6 All Addenda issued prior to the receipt of the bids; the Notice of Award; Performance
and Payment Bonds, if required; and the Notice to Proceed or the Order to Work.
1.2 Should any conflict occur in or between the Drawings and Specifications, the Contractor shall
be deemed to have estimated the most expensive way of doing the Work, unless the Contractor shall
have asked for and obtained a decision in writing from the Commissioner of the Agency that is entering
into this Contract, before the submission of its bid, as to what shall govern.
ARTICLE 2. DEFINITIONS
2.1 The following words and expressions, or pronouns used in their stead, shall, wherever they
appear in this Contract, be construed as follows, unless a different meaning is clear from the context:
2.1.1 “Addendum” or “Addenda” shall mean the additional Contract provisions and/or
technical clarifications issued in writing by the Commissioner prior to the receipt of bids.
2.1.2 “Agency” shall mean a city, county, borough or other office, position, department,
division, bureau, board or commission, or a corporation, institution or agency of
government, the expenses of which are paid in whole or in part from the City treasury.
2.1.3 “Agency Chief Contracting Officer” (ACCO) shall mean a person delegated
authority by the Commissioner to organize and supervise the procurement activity of
subordinate Agency staff in conjunction with the CCPO, or his/her duly authorized
representative.
CITY OF NEW YORK STANDARD CONSTRUCTION CONTRACT
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2.1.4 “Allowance” shall mean a sum of money which the Agency may include in the total
amount of the Contract for such specific contingencies as the Agency believes may be
necessary to complete the Work, e.g., lead or asbestos remediation, and for which the
Contractor will be paid on the basis of stipulated unit prices or a formula set forth in the
Contract or negotiated between the parties provided, however, that if the Contractor is not
directed to use the Allowance, the Contractor shall have no right to such money and it shall
be deducted from the total amount of the Contract.
2.1.5 “City” shall mean the City of New York.
2.1.6 “City Chief Procurement Officer” (CCPO) shall mean a person delegated authority
by the Mayor to coordinate and oversee the procurement activity of Mayoral agency staff,
including the ACCO and any offices which have oversight responsibility for the
procurement of construction, or his/her duly authorized representative.
2.1.7 “Commissioner” shall mean the head of the Agency that has entered into this
Contract, or his/her duly authorized representative.
2.1.8 “Comptroller” shall mean the Comptroller of the City of New York.
2.1.9 “Contract”
or “Contract Documents” shall mean each of the various parts of the
contract referred to in Article 1 hereof, both as a whole and severally.
2.1.10 “Contract Drawings” shall mean only those drawings specifically entitled as such
and listed in the Specifications or in any Addendum, or any drawings furnished by the
Commissioner, pertaining or supplemental thereto.
2.1.11 “Contract Work” shall mean everything required to be furnished and done by the
Contractor by any one or more of the parts of the Contract referred to in Article 1, except
Extra Work as hereinafter defined.
2.1.12 “Contractor” shall mean the entity which executed this Contract, whether a
corporation, firm, partnership, joint venture, individual, or any combination thereof, and its,
their, his/her successors, personal representatives, executors, administrators, and assigns,
and any person, firm, partnership, joint venture, individual, or corporation which shall at
any time be substituted in the place of the Contractor under this Contract.
2.1.13 “Days” shall mean calendar days, except where otherwise specified.
2.1.14 “Engineer” or “Architect” or “Project Manager” shall mean the person so
designated in writing by the Commissioner in the Notice to Proceed or the Order to Work to
act as such in relation to this Contract, including a private Architect or Engineer or Project
Manager, as the case may be. Subject to written approval by the Commissioner, the
Engineer, Architect or Project Manager may designate an authorized representative.
2.1.15 “Engineering Audit Officer” (EAO) shall mean the person so designated by the
Commissioner to perform responsible auditing functions hereunder.
2.1.16 “Extra Work” shall mean Work other than that required by the Contract at the time
of award which is authorized by the Commissioner pursuant to Chapter VI of this Contract.
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2.1.17 “Federal-Aid Contract” shall mean a contract in which the United States (federal)
Government provides financial funding as so designated in the Information for Bidders.
2.1.18 “Final Acceptance” shall mean final written acceptance of all the Work by the
Commissioner, a copy of which shall be sent to the Contractor.
2.1.19 “Final Approved Punch List” shall mean a list, approved pursuant to Article
14.2.2, specifying those items of Work to be completed by the Contractor after Substantial
Completion and dates for the completion of each item of Work.
2.1.20 “Law” or “Laws” shall mean the Constitution of the State of New York, the New
York City Charter, the New York City Administrative Code, a statute of the United States or
of the State of New York, a local law of the City of New York, any ordinance, rule or
regulation having the force of law, or common law.
2.1.21 “Materialman” shall mean any corporation, firm, partnership, joint venture, or
individual, other than employees of the Contractor, who or which contracts with the
Contractor or any Subcontractor, to fabricate or deliver, or who actually fabricates or
delivers, plant, materials or equipment to be incorporated in the Work.
2.1.22 “Means and Methods of Construction” shall mean the labor, materials, temporary
structures, tools, plant, and construction equipment, and the manner and time of their use,
necessary to accomplish the result intended by this Contract.
2.1.23 “Notice to Proceed” or “Order to Work” shall mean the written notice issued by
the Commissioner specifying the time for commencement of the Work and the Engineer,
Architect or Project Manager.
2.1.24 “Other Contractor(s)” shall mean any contractor (other than the entity which
executed this Contract or its Subcontractors) who or which has a contract with the City for
work on or adjacent to the building or Site of the Work.
2.1.25 “Payroll Taxes” shall mean State Unemployment Insurance (SUI), Federal
Unemployment Insurance (FUI), and payments pursuant to the Federal Insurance
Contributions Act (FICA).
2.1.26 “Project” shall mean the public improvement to which this Contract relates.
2.1.27 “Procurement Policy Board” (PPB) shall mean the Agency of the City of New
York whose function is to establish comprehensive and consistent procurement policies and
rules which shall have broad application throughout the City.
2.1.28 “Required Quantity” in a unit price Contract shall mean the actual quantity of any
item of Work or materials which is required to be performed or furnished in order to comply
with the Contract.
2.1.29 “Resident Engineer” shall mean the representative of the Commissioner duly
designated by the Commissioner to be his/her representative at the site of the Work.
2.1.30 “Site” shall mean the area upon or in which the Contractor’s operations are carried
on, and such other areas adjacent thereto as may be designated as such by the Engineer.
CITY OF NEW YORK STANDARD CONSTRUCTION CONTRACT
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2.1.31 “Small Tools” shall mean items that are ordinarily required for a worker’s job
function, including but not limited to, equipment that ordinarily has no licensing, insurance
or substantive storage costs associated with it; such as circular and chain saws, impact
drills, threaders, benders, wrenches, socket tools, etc.
2.1.32 “Specifications” shall mean all of the directions, requirements, and standards of
performance applying to the Work as hereinafter detailed and designated under the
Specifications.
2.1.33 “Subcontractor” shall mean any person, firm or corporation, other than employees
of the Contractor, who or which contracts with the Contractor or with its subcontractors to
furnish, or actually furnishes labor, or labor and materials, or labor and equipment, or
superintendence, supervision and/or management at the Site. Wherever the word
Subcontractor appears, it shall also mean sub-Subcontractor.
2.1.34 “Substantial Completion” shall mean the written determination by the Engineer
that the Work required under this Contract is substantially, but not entirely, complete and
the approval of the Final Approved Punch List.
2.1.35 “Work” shall mean all services required to complete the Project in accordance with
the Contract Documents, including without limitation, labor, material, superintendence,
management, administration, equipment, and incidentals, and obtaining any and all permits,
certifications and licenses as may be necessary and required to complete the Work,
and shall
include both Contract Work and Extra Work.
CHAPTER II: THE WORK AND ITS PERFORMANCE
ARTICLE 3. CHARACTER OF THE WORK
3.1 Unless otherwise expressly provided in the Contract Drawings, Specifications, and Addenda,
the Work shall be performed in accordance with the best modern practice, utilizing, unless otherwise
specified in writing, new and unused materials of standard first grade quality and workmanship and
design of the highest quality, to the satisfaction of the Commissioner.
ARTICLE 4. MEANS AND METHODS OF CONSTRUCTION
4.1 Unless otherwise expressly provided in the Contract Drawings, Specifications, and Addenda,
the Means and Methods of Construction shall be such as the Contractor may choose; subject,
however, to the Engineer’s right to reject the Means and Methods of Construction proposed by the
Contractor which in the opinion of the Engineer:
4.1.1 Will constitute or create a hazard to the Work, or to persons or property; or
4.1.2 Will not produce finished Work in accordance with the terms of the Contract; or
4.1.3 Will be detrimental to the overall progress of the Project.
4.2 The Engineer’s approval of the Contractor’s Means and Methods of Construction, or
his/her failure to exercise his/her right to reject such means or methods, shall not relieve the Contractor
CITY OF NEW YORK STANDARD CONSTRUCTION CONTRACT
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of its obligation to complete the Work as provided in this Contract; nor shall the exercise of such right
to reject create a cause of action for damages.
ARTICLE 5. COMPLIANCE WITH LAWS
5.1 The Contractor shall comply with all Laws applicable to this Contract and to the Work to be
done hereunder.
5.2 Procurement Policy Board Rules: This Contract is subject to the Rules of the PPB (“PPB
Rules”) in effect at the time of the bid opening for this Contract. In the event of a conflict between the
PPB Rules and a provision of this Contract, the PPB Rules shall take precedence.
5.3 Noise Control Code provisions.
5.3.1 In accordance with the provisions of Section 24-216(b) of the Administrative Code of
the City (“Administrative Code”), Noise Abatement Contract Compliance, devices and
activities which will be operated, conducted, constructed or manufactured pursuant to this
Contract and which are subject to the provisions of the City Noise Control Code shall be
operated, conducted, constructed, or manufactured without causing a violation of the
Administrative Code. Such devices and activities shall incorporate advances in the art of
noise control development for the kind and level of noise emitted or produced by such
devices and activities, in accordance with regulations issued by the Commissioner of the
City Department of Environmental Protection.
5.3.2 The Contractor agrees to comply with Section 24-219 of the Administrative Code
and implementing rules codified at 15 Rules of the City of New York (“RCNY”) Section
28-100 et seq. In accordance with such provisions, the Contractor, if the Contractor is the
responsible party under such regulations, shall prepare and post a Construction Noise
Mitigation Plan at each Site, in which the Contractor shall certify that all construction
tools and equipment have been maintained so that they operate at normal manufacturers
operating specifications. If the Contractor cannot make this certification, it must have in
place an Alternative Noise Mitigation Plan approved by the City Department of
Environmental Protection. In addition, the Contractor’s certified Construction Noise
Mitigation Plan is subject inspection by the City Department of Environmental Protection
in accordance with Section 28-101 of Title 15 of RCNY. No Contract Work may take
place at a Site unless there is a Construction Noise Mitigation Plan or approved Alternative
Noise Mitigation Plan in place. In addition, the Contractor shall create and implement a
noise mitigation training program. Failure to comply with these requirements may result in
fines and other penalties pursuant to the applicable provisions of the Administrative Code
and RCNY.
5.4 Ultra Low Sulfur Diesel Fuel: In accordance with the provisions of Section 24-163.3 of the
Administrative Code, the Contractor specifically agrees as follows:
5.4.1 Definitions. For purposes of this Article 5.4, the following definitions apply:
5.4.1(a) “Contractor” means any person or entity that enters into a Public Works
Contract with a City Agency, or any person or entity that enters into an agreement
with such person or entity, to perform work or provide labor or services related to
such Public Works Contract.
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5.4.1(b) “Motor Vehicle” means any self-propelled vehicle designed for transporting
persons or property on a street or highway.
5.4.1(c) “Nonroad Engine” means an internal combustion engine (including the fuel
system) that is not used in a Motor Vehicle or a vehicle used solely for competition,
or that is not subject to standards promulgated under Section 7411 or Section 7521 of
Title 42 of the United States Code, except that this term shall apply to internal
combustion engines used to power generators, compressors or similar equipment used
in any construction program or project.
5.4.1(d) “Nonroad Vehicle” means a vehicle that is powered by a Nonroad Engine,
fifty (50) horsepower and greater, and that is not a Motor Vehicle or a vehicle used
solely for competition, which shall include, but not be limited to, excavators,
backhoes, cranes, compressors, generators, bulldozers, and similar equipment, except
that this term shall not apply to horticultural maintenance vehicles used for
landscaping purposes that are powered by a Nonroad Engine of sixty-five (65)
horsepower or less and that are not used in any construction program or project.
5.4.1(e) “Public Works Contract” means a contract with a City Agency for a
construction program or project involving the construction, demolition, restoration,
rehabilitation, repair, renovation, or abatement of any building, structure, tunnel,
excavation, roadway, park or bridge; a contract with a City Agency for the
preparation for any construction program or project involving the construction,
demolition, restoration, rehabilitation, repair, renovation, or abatement of any
building, structure, tunnel, excavation, roadway, park or bridge; or a contract with a
City Agency for any final work involved in the completion of any construction
program or project involving the construction, demolition, restoration, rehabilitation,
repair, renovation, or abatement of any building, structure, tunnel, excavation,
roadway, park or bridge.
5.4.1(f) “Ultra Low Sulfur Diesel Fuel” means diesel fuel that has a sulfur content of
no more than fifteen parts per million (15 ppm).
5.4.2 Ultra Low Sulfur Diesel Fuel
5.4.2(a) All Contractors shall use Ultra Low Sulfur Diesel Fuel in diesel-powered
Nonroad Vehicles in the performance of this Contract.
5.4.2(b) Notwithstanding the requirements of Article 5.4.2(a), Contractors may use
diesel fuel that has a sulfur content of no more than thirty parts per million (30 ppm)
to fulfill the requirements of this Article 5.4.2, where the Commissioner of the City
Department of Environmental Protection (“DEP Commissioner”) has issued a
determination that a sufficient quantity of Ultra Low Sulfur Diesel Fuel is not
available to meet the needs of Agencies and Contractors. Any such determination
shall expire after six (6) months unless renewed.
5.4.2(c) Contractors shall not be required to comply with this Article 5.4.2 where
the City Agency letting this Contract makes a written finding, which is approved, in
writing, by the DEP Commissioner, that a sufficient quantity of Ultra Low Sulfur
Diesel Fuel, or diesel fuel that has a sulfur content of no more than thirty parts per
million (30 ppm) is not available to meet the requirements of Section 24-163.3 of the
Administrative Code, provided that such Contractor in its fulfillment of the
CITY OF NEW YORK STANDARD CONSTRUCTION CONTRACT
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requirements of this Contract, to the extent practicable, shall use whatever quantity
of Ultra Low Sulfur Diesel Fuel or diesel fuel that has a sulfur content of no more
than thirty parts per million (30 ppm) is available. Any finding made pursuant to this
Article 5.4.2(c) shall expire after sixty (60) Days, at which time the requirements of
this Article 5.4.2 shall be in full force and effect unless the City Agency renews the
finding in writing and such renewal is approved by the DEP Commissioner.
5.4.2(d) Contractors may check on determinations and approvals issued by the DEP
Commissioner pursuant to Section 24-163.3 of the Administrative Code, if any, at
www.dep.nyc.gov or by contacting the City Agency letting this Contract.
5.4.2(e) The requirements of this Article 5.4.2 do not apply where they are precluded
by federal or State funding requirements or where the Contract is an emergency
procurement.
5.4.3 Best Available Technology
5.4.3(a) All Contractors shall utilize the best available technology for reducing the
emission of pollutants for diesel-powered Nonroad Vehicles in the performance of
this Contract. For determinations of best available technology for each type of
diesel-powered Nonroad Vehicle, Contractors shall comply with the regulations of
the City Department of Environmental Protection, as and when adopted, Chapter 14
of Title 15 of the Rules of the City of New York (RCNY). The Contractor shall fully
document all steps in the best available technology selection process and shall furnish
such documentation to the City Agency or the DEP Commissioner upon request. The
Contractor shall retain all documentation generated in the best available technology
selection process for as long as the selected best available technology is in use.
5.4.3(b) No Contractor shall be required to replace best available technology for
reducing the emission of pollutants or other authorized technology utilized for a
diesel-powered Nonroad Vehicle in accordance with the provisions of this Article
5.4.3 within three (3) years of having first utilized such technology for such vehicle.
5.4.3(c) This Article 5.4.3 shall not apply to any vehicle used to satisfy the
requirements of a specific Public Works Contract for fewer than twenty (20) Days.
5.4.3(d) The Contractor shall not be required to comply with this Article 5.4.3 with
respect to a diesel-powered Nonroad Vehicle under the following circumstances:
5.4.3(d)(i) Where the City Agency makes a written finding, which is
approved, in writing, by the DEP Commissioner, that the best available
technology for reducing the emission of pollutants as required by this Article
5.4.3 is unavailable for such vehicle, the Contractor shall use whatever
technology for reducing the emission of pollutants, if any, is available and
appropriate for such vehicle.
5.4.3(d)(ii) Where the DEP Commissioner has issued a written waiver
based upon the Contractor having demonstrated to the DEP Commissioner that
the use of the best available technology for reducing the emission of pollutants
might endanger the operator of such vehicle or those working near such vehicle,
due to engine malfunction, the Contractor shall use whatever technology for
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reducing the emission of pollutants, if any, is available and appropriate for such
vehicle, which would not endanger the operator of such vehicle or those working
near such vehicle.
5.4.3(d)(iii) In determining which technology to use for the purposes of
Articles 5.4.3(d)(i) and 5.4.3(d)(ii) above, the Contractor shall primarily
consider the reduction in emissions of particulate matter and secondarily
consider the reduction in emissions of nitrogen oxides associated with the use of
such technology, which shall in no event result in an increase in the emissions of
either such pollutant.
5.4.3(d)(iv) The Contractor shall submit requests for a finding or a
waiver pursuant to this Article 5.4.3(d) in writing to the DEP Commissioner,
with a copy to the ACCO of the City Agency letting this Contract. Any finding
or waiver made or issued pursuant to Articles 5.4.3(d)(i) and 5.4.3(d)(ii) above
shall expire after one hundred eighty (180) Days, at which time the requirements
of Article 5.4.3(a) shall be in full force and effect unless the City Agency
renews the finding, in writing, and the DEP Commissioner approves such
finding, in writing, or the DEP Commissioner renews the waiver, in writing.
5.4.3(e) The requirements of this Article 5.4.3 do not apply where they are
precluded by federal or State funding requirements or where the Contract is an
emergency procurement.
5.4.4 Section 24-163 of the Administrative Code. The Contractor shall comply with
Section 24-163 of the Administrative Code related to the idling of the engines of motor
vehicles while parking.
5.4.5 Compliance
5.4.5(a) The Contractor’s compliance with Article 5.4 may be independently
monitored. If it is determined that the Contractor has failed to comply with any
provision of Article 5.4, any costs associated with any independent monitoring
incurred by the City shall be reimbursed by the Contractor.
5.4.5(b) Any Contractor who violates any provision of Article 5.4, except as
provided in Article 5.4.5(c) below, shall be liable for a civil penalty between the
amounts of one thousand ($1,000) and ten thousand ($10,000) dollars, in addition to
twice the amount of money saved by such Contractor for failure to comply with
Article 5.4.
5.4.5(c) No Contractor shall make a false claim with respect to the provisions of
Article 5.4 to a City Agency. Where a Contractor has been found to have done so,
such Contractor shall be liable for a civil penalty of twenty thousand ($20,000)
dollars, in addition to twice the amount of money saved by such Contractor in
association with having made such false claim.
5.4.6 Reporting
5.4.6(a) For all Public Works Contracts covered by this Article 5.4, the Contractor
shall report to the City Agency the following information:
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5.4.6(a)(i) The total number of diesel-powered Nonroad Vehicles used
to fulfill the requirements of this Public Works Contract;
5.4.6(a)(ii) The number of such Nonroad Vehicles that were powered by
Ultra Low Sulfur Diesel Fuel;
5.4.6(a)(iii) The number of such Nonroad Vehicles that utilized the best
available technology for reducing the emission of pollutants, including a
breakdown by vehicle model and the type of technology;
5.4.6(a)(iv) The number of such Nonroad Vehicles that utilized such
other authorized technology in accordance with Article 5.4.3, including a
breakdown by vehicle model and the type of technology used for each such
vehicle;
5.4.6(a)(v) The locations where such Nonroad Vehicles were used; and
5.4.6(a)(vi) Where a determination is in effect pursuant to Article
5.4.2(b) or 5.4.2(c), detailed information concerning the Contractor’s efforts to
obtain Ultra Low Sulfur Diesel Fuel or diesel fuel that has a sulfur content of no
more than thirty parts per million (30 ppm).
5.4.6(b) The Contractor shall submit the information required by Article 5.4.6(a) at
the completion of Work under the Public Works Contract and on a yearly basis no
later than August 1 throughout the term of the Public Works Contract. The yearly
report shall cover Work performed during the preceding fiscal year (July 1 - June
30).
5.5 Ultra Low Sulfur Diesel Fuel. In accordance with the Coordinated Construction Act for
Lower Manhattan, as amended:
5.5.1 Definitions. For purposes of this Article 5.5, the following definitions apply:
5.5.1(a) “Lower Manhattan” means the area to the south of and within the following
lines: a line beginning at a point where the United States pierhead line in the Hudson
River as it exists now or may be extended would intersect with the southerly line
of West Houston Street in the Borough of Manhattan extended, thence easterly along
the southerly side of West Houston Street to the southerly side of Houston Street,
thence easterly along the southerly side of Houston Street to the southerly side of
East Houston Street, thence northeasterly along the southerly side of East Houston
Street to the point where it would intersect with the United States pierhead line in
the East River as it exists now or may be extended, including tax lots within or
immediately adjacent thereto.
5.5.1(b) “Lower Manhattan Redevelopment Project” means any project in Lower
Manhattan that is funded in whole or in part with federal or State funding, or any
project intended to improve transportation between Lower Manhattan and the two air
terminals in the City known as LaGuardia Airport and John F. Kennedy International
Airport, or between Lower Manhattan and the air terminal in Newark known as
Newark Liberty International Airport, and that is funded in whole or in part with
federal funding.
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5.5.1(c) “Nonroad Engine” means an internal combustion engine (including the fuel
system) that is not used in a Motor Vehicle or a vehicle used solely for competition,
or that is not subject to standards promulgated under Section 7411 or Section 7521 of
Title 42 of the United States Code, except that this term shall apply to internal
combustion engines used to power generators, compressors or similar equipment used
in any construction program or project.
5.5.1(d) “Nonroad Vehicle” means a vehicle that is powered by a Nonroad Engine,
fifty (50) horsepower (HP) and greater, and that is not a Motor Vehicle or a vehicle
used solely for competition, which shall include, but not be limited to, excavators,
backhoes, cranes, compressors, generators, bulldozers, and similar equipment, except
that this terms shall not apply to horticultural maintenance vehicles used for
landscaping purposes that are powered by a Nonroad Engine of sixty-five (65) HP or
less and that are not used in any construction program or project.
5.5.1(e) “Ultra Low Sulfur Diesel Fuel” means diesel fuel that has a sulfur content of
no more than fifteen parts per million (15 ppm).
5.5.2 Requirements. Contractors and Subcontractors are required to use only Ultra Low
Sulfur Diesel Fuel to power the diesel-powered Nonroad Vehicles with engine HP rating of
fifty (50) HP and above used on a Lower Manhattan Redevelopment Project and, where
practicable, to reduce the emission of pollutants by retrofitting such Nonroad Vehicles with
oxidation catalysts, particulate filters, or technology that achieves lowest particulate matter
emissions.
5.6 Pesticides. In accordance with Section 17-1209 of the Administrative Code, to the extent
that the Contractor or any Subcontractor applies pesticides to any property owned or leased by the
City, the Contractor, and any Subcontractor shall comply with Chapter 12 of the Administrative Code.
5.7 Waste Treatment, Storage, and Disposal Facilities and Transporters. In connection with
the Work, the Contractor and any Subcontractor shall use only those waste treatment, storage, and
disposal facilities and waste transporters that possess the requisite license, permit or other governmental
approval necessary to treat, store, dispose, or transport the waste, materials or hazardous substances.
5.8 Environmentally Preferable Purchasing. The Contractor shall ensure that products
purchased or leased by the Contractor or any Subcontractor for the Work that are not specified by the
City or are submitted as equivalents to a product specified by the City comply with the requirements of
the New York City Environmentally Preferable Purchasing Program contained in Chapter 11 of Title 43
of the RCNY, pursuant to Chapter 3 of Title 6 of the Administrative Code.
ARTICLE 6. INSPECTION
6.1 During the progress of the Work and up to the date of Final Acceptance, the Contractor shall
at all times afford the representatives of the City every reasonable, safe, and proper facility for inspecting
all Work done or being done at the Site and also for inspecting the manufacture or preparation of
materials and equipment at the place of such manufacture or preparation.
6.2 The Contractor’s obligation hereunder shall include the uncovering or taking down of finished
Work and its restoration thereafter; provided, however, that the order to uncover, take down and restore
shall be in writing, and further provided that if Work thus exposed proves satisfactory, and if the
Contractor has complied with Article 6.1, such uncovering or taking down and restoration shall be
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considered an item of Extra Work to be paid for in accordance with the provisions of Article 26. If the
Work thus exposed proves unsatisfactory, the City has no obligation to compensate the Contractor for
the uncovering, taking down or restoration.
6.3 Inspection and approval by the Commissioner, the Engineer, Project Manager, or Resident
Engineer, of finished Work or of Work being performed, or of materials and equipment at the place of
manufacture or preparation, shall not relieve the Contractor of its obligation to perform the Work in
strict accordance with the Contract. Finished or unfinished Work not found to be in strict accordance
with the Contract shall be replaced as directed by the Engineer, even though such Work may have been
previously approved and paid for. Such corrective Work is Contract Work and shall not be deemed
Extra Work.
6.4 Rejected Work and materials shall be promptly taken down and removed from the Site, which
must at all times be kept in a reasonably clean and neat condition.
ARTICLE 7. PROTECTION OF WORK AND OF PERSONS AND PROPERTY; NOTICES
AND INDEMNIFICATION
7.1 During the performance of the Work and up to the date of Final Acceptance, the Contractor
shall be under an absolute obligation to protect the finished and unfinished Work against any damage,
loss, injury, theft and/or vandalism and in the event of such damage, loss, injury, theft and/or vandalism,
it shall promptly replace and/or repair such Work at the Contractor’s sole cost and expense, as directed
by the Resident Engineer. The obligation to deliver finished Work in strict accordance with the
Contract prior to Final Acceptance shall be absolute and shall not be affected by the Resident
Engineer’s approval of, or failure to prohibit, the Means and Methods of Construction used by the
Contractor.
7.2 During the performance of the Work and up to the date of Final Acceptance, the Contractor
shall take all reasonable precautions to protect all persons and the property of the City and of others from
damage, loss or injury resulting from the Contractor’s, and/or its Subcontractors’ operations under this
Contract. The Contractor’s obligation to protect shall include the duty to provide, place or replace, and
adequately maintain at or about the Site suitable and sufficient protection such as lights, barricades, and
enclosures.
7.3 The Contractor shall comply with the notification requirements set forth below in the event of
any loss, damage or injury to Work, persons or property, or any accidents arising out of the operations of
the Contractor and/or its Subcontractors under this Contract.
7.3.1 The Contractor shall make a full and complete report in writing to the Resident
Engineer within three (3) Days after the occurrence.
7.3.2 The Contractor shall also send written notice of any such event to all insurance
carriers that issued potentially responsive policies (including commercial general liability
insurance carriers for events relating to the Contractor’s own employees) no later than
twenty (20) days after such event and again no later than twenty (20) days after the
initiation of any claim and/or action resulting therefrom. Such notice shall contain the
following information: the number of the insurance policy, the name of the Named Insured,
the date and location of the incident, and the identity of the persons injured or property
damaged. For any policy on which the City and/or the Engineer, Architect, or Project
Manager are Additional Insureds, such notice shall expressly specify that “this notice is
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being given on behalf of the City of New York as Additional Insured, such other Additional
Insureds, as well as the Named Insured.”
7.3.2(a) Whenever such notice is sent under a policy on which the City is an
Additional Insured, the Contractor shall provide copies of the notice to the
Comptroller, the Commissioner and the City Corporation Counsel. The copy to the
Comptroller shall be sent to the Insurance Unit, NYC Comptroller’s Office, 1 Centre
Street – Room 1222, New York, New York, 10007. The copy to the Commissioner
shall be sent to the address set forth in Schedule A of the General Conditions. The
copy to the City Corporation Counsel shall be sent to Insurance Claims Specialist,
Affirmative Litigation Division, New York City Law Department, 100 Church Street,
New York, New York 10007.
7.3.2(b) If the Contractor fails to provide any of the foregoing notices to any
appropriate insurance carrier(s) in a timely and complete manner, the Contractor
shall indemnify the City for all losses, judgments, settlements, and expenses,
including reasonable attorneys’ fees, arising from an insurer’s disclaimer of coverage
citing late notice by or on behalf of the City.
7.4 To the fullest extent permitted by law, the Contractor shall defend, indemnify, and hold the
City, its employees, and officials (the “Indemnitees”) harmless against any and all claims (including but
not limited to claims asserted by any employee of the Contractor and/or its Subcontractors) and costs
and expenses of whatever kind (including but not limited to payment or reimbursement of attorneys’
fees and disbursements) allegedly arising out of or in any way related to the operations of the
Contractor and/or its Subcontractors in the performance of this Contract or from the Contractor’s
and/or its Subcontractors’ failure to comply with any of the provisions of this Contract or of the Law.
Such costs and expenses shall include all those incurred in defending the underlying claim and those
incurred in connection with the enforcement of this Article 7.4 by way of cross-claim, third-party claim,
declaratory action or otherwise. The parties expressly agree that the indemnification obligation
hereunder contemplates (1) full indemnity in the event of liability imposed against the Indemnitees
without negligence and solely by reason of statute, operation of Law or otherwise; and (2) partial
indemnity in the event of any actual negligence on the part of the Indemnitees either causing or
contributing to the underlying claim (in which case, indemnification will be limited to any liability
imposed over and above that percentage attributable to actual fault whether by statute, by operation of
Law, or otherwise). Where partial indemnity is provided hereunder, all costs and expenses shall be
indemnified on a pro rata basis.
7.4.1 Indemnification under Article 7.4 or any other provision of the Contract shall
operate whether or not Contractor or its Subcontractors have placed and maintained the
insurance specified under Article 22.
7.5 The provisions of this Article 7 shall not be deemed to create any new right of action in favor of
third parties against the Contractor or the City.
CHAPTER III: TIME PROVISIONS
ARTICLE 8. COMMENCEMENT AND PROSECUTION OF THE WORK
8.1 The Contractor shall commence the Work on the date specified in the Notice to Proceed or
the Order to Work. The time for performance of the Work under the Contract shall be computed from
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the date specified in the Notice to Proceed or the Order to Work. TIME BEING OF THE ESSENCE
to the City, the Contractor shall thereafter prosecute the Work diligently, using such Means and
Methods of Construction as are in accord with Article 4 herein and as will assure its completion not
later than the date specified in this Contract, or on the date to which the time for completion may be
extended.
ARTICLE 9. PROGRESS SCHEDULES
9.1 To enable the Work to be performed in an orderly and expeditious manner, the Contractor,
within fifteen (15) Days after the Notice to Proceed or Order to Work, unless otherwise directed by the
Engineer, shall submit to the Engineer a proposed progress schedule based on the Critical Path Method
in the form of a bar graph or in such other form as specified by the Engineer, and monthly cash flow
requirements, showing:
9.1.1 The anticipated time of commencement and completion of each of the various
operations to be performed under this Contract; and
9.1.2 The sequence and interrelation of each of these operations with the others and with
those of other related contracts; and
9.1.3 The estimated time required for fabrication or delivery, or both, of all materials and
equipment required for the Work, including the anticipated time for obtaining required
approvals pursuant to Article 10; and
9.1.4 The estimated amount in dollars the Contractor will claim on a monthly basis.
9.2 The proposed schedule shall be revised as directed by the Engineer, until finally approved by
the Engineer, and after such approval, subject to the provisions of Article 11, shall be strictly adhered to
by the Contractor.
9.3 If the Contractor shall fail to adhere to the approved progress schedule, or to the schedule as
revised pursuant to Article 11, it shall promptly adopt such other or additional Means and Methods of
Construction, at its sole cost and expense, as will make up for the time lost and will assure completion
in accordance with the approved progress schedule. The approval by the City of a progress schedule
which is shorter than the time allotted under the Contract shall not create any liability for the City if the
approved progress schedule is not met.
9.4 The Contractor will not receive any payments until the proposed progress schedule is
submitted.
ARTICLE 10. REQUESTS FOR INFORMATION OR APPROVAL
10.1 From time to time as the Work progresses and in the sequence indicated by the approved
progress schedule, the Contractor shall submit to the Engineer a specific request in writing for each
item of information or approval required by the Contractor. These requests shall state the latest date
upon which the information or approval is actually required by the Contractor, and shall be submitted in
a reasonable time in advance thereof to provide the Engineer a sufficient time to act upon such
submissions, or any necessary re-submissions thereof.
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10.2 The Contractor shall not have any right to an extension of time on account of delays due to
the Contractor’s failure to submit requests for the required information or the required approval in
accordance with the above requirements.
ARTICLE 11. NOTICE OF CONDITIONS CAUSING DELAY AND DOCUMENTATION OF
DAMAGES CAUSED BY DELAY
11.1 After the commencement of any condition which is causing or may cause a delay in
completion of the Work, including conditions for which the Contractor may be entitled to an extension
of time, the following notifications and submittals are required:
11.1.1 Within fifteen (15) Days after the Contractor becomes aware or reasonably should
be aware of each such condition, the Contractor must notify the Resident Engineer or
Engineer, as directed by the Commissioner, in writing of the existence, nature and effect
of such condition upon the approved progress schedule and the Work, and must state why
and in what respects, if any, the condition is causing or may cause a delay. Such notice shall
include a description of the construction activities that are or could be affected by the
condition and may include any recommendations the Contractor may have to address the
delay condition and any activities the Contractor may take to avoid or minimize the delay.
11.1.2 If the Contractor shall claim to be sustaining damages for delay as provided for in
this Article 11,within forty-five (45) Days from the time such damages are first incurred for
each such condition, the Contractor shall submit to the Commissioner a verified written
statement of the details and estimates of the amounts of such damages, including categories
of expected damages and projected monthly costs, together with documentary evidence of
such damages as the Contractor may have at the time of submission (“statement of delay
damages”), as further detailed in Article 11.6. The Contractor may submit the above
statement within such additional time as may be granted by the Commissioner in writing
upon written request therefor.
11.1.3 Articles 11.1.1 and 11.1.2 do not relieve the Contractor of its obligation to comply
with the provisions of Article 44.
11.2 Failure of the Contractor to strictly comply with the requirements of Article 11.1.1 may, in
the discretion of the Commissioner, be deemed sufficient cause to deny any extension of time on
account of delay arising out of such condition. Failure of the Contractor to strictly comply with the
requirements of both Articles 11.1.1 and 11.1.2 shall be deemed a conclusive waiver by the Contractor
of any and all claims for damages for delay arising from such condition and no right to recover on such
claims shall exist.
11.3 When appropriate and directed by the Engineer, the progress schedule shall be revised by
the Contractor until finally approved by the Engineer. The revised progress schedule must be strictly
adhered to by the Contractor.
11.4 Compensable Delays
11.4.1 The Contractor agrees to make claim only for additional costs attributable to delay
in the performance of this Contract necessarily extending the time for completion of the
Work or resulting from acceleration directed by the Commissioner and required to
maintain the progress schedule, occasioned solely by any act or omission to act of the City
listed below. The Contractor also agrees that delay from any other cause shall be
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compensated, if at all, solely by an extension of time to complete the performance of the
Work.
11.4.1.1 The failure of the City to take reasonable measures to coordinate and
progress the Work to the extent required by the Contract, except that
the City shall not be responsible for the Contractor’s obligation to
coordinate and progress the Work of its Subcontractors.
11.4.1.2 Unreasonable delays attributable to the review of shop drawings, the
issuance of change orders, or the cumulative impact of change orders
that were not brought about by any act or omission of the Contractor.
11.4.1.3 The unavailability of the Site caused by acts or omissions of the City..
11.4.1.4 The issuance by the Engineer of a stop work order that was not brought
about through any act or omission of the Contractor.
11.4.1.5 Differing site conditions or environmental hazards that were neither
known nor reasonably ascertainable on a pre-bid inspection of the Site
or review of the bid documents or other publicly available sources, and
that are not ordinarily encountered in the Project’s geographical area or
neighborhood or in the type of Work to be performed.
11.4.1.6 Delays caused by the City’s bad faith or its willful, malicious, or
grossly negligent conduct;
11.4.1.7 Delays not contemplated by the parties;
11.4.1.8 Delays so unreasonable that they constitute an intentional abandonment
of the Contract by the City; and
11.4.1.9 Delays resulting from the City’s breach of a fundamental obligation of
the Contract.
11.4.2 No claim may be made for any alleged delay in Substantial Completion of the
Work if the Work will be or is substantially completed by the date of
Substantial Completion provided for in Schedule A unless acceleration has been
directed by the Commissioner to meet the date of Substantial Completion set
forth in Schedule A, or unless there is a provision in the Contract providing for
additional compensation for early completion.
11.4.3 The provisions of this Article 11 apply only to claims for additional costs
attributable to delay and do not preclude determinations by the Commissioner allowing
reimbursements for additional costs for Extra Work pursuant to Articles 25 and 26 of this
Contract. To the extent that any cost attributable to delay is reimbursed as part of a change
order, no additional claim for compensation under this Article 11 shall be allowed.
11.5 Non-Compensable Delays. The Contractor agrees to make no claim for, and is deemed to
have included in its bid prices for the various items of the Contract, the extra/additional costs
attributable to any delays caused by or attributable to the items set forth below. For such items, the
Contractor shall be compensated, if at all, solely by an extension of time to complete the performance of
the Work, in accordance with the provisions of Article 13. Such extensions of time will be granted, if at
all, pursuant to the grounds set forth in Article 13.3.
11.5.1 The acts or omissions of any third parties, including but not limited to Other
Contractors, public/ governmental bodies (other than City Agencies), utilities or private
enterprises, who are disclosed in the Contract Documents or are ordinarily encountered or
generally recognized as related to the Work;
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11.5.2 Any situation which was within the contemplation of the parties at the time of
entering into the Contract, including any delay indicated or disclosed in the Contract
Documents or that would be generally recognized by a reasonably prudent contractor as
related to the nature of the Work, and/or the existence of any facility or appurtenance
owned, operated or maintained by any third party, as indicated or disclosed in the Contract
Documents or ordinarily encountered or generally recognized as related to the nature of the
Work;
11.5.3 Restraining orders, injunctions or judgments issued by a court which were caused by
a Contractor’s submission, action or inaction or by a Contractor’s Means and Methods of
Construction, or by third parties, unless such order, injunction or judgment was the result
of an act or omission by the City;
11.5.4 Any labor boycott, strike, picketing, lockout or similar situation;
11.5.5 Any shortages of supplies or materials, or unavailability of equipment, required by
the Contract Work;
11.5.6 Climatic conditions, storms, floods, droughts, tidal waves, fires, hurricanes,
earthquakes, landslides or other catastrophes or acts of God, or acts of war or of the public
enemy or terrorist acts, including the City’s reasonable responses thereto; and
11.5.7 Extra Work which does not significantly affect the overall completion of the
Contract, reasonable delays in the review or issuance of change orders or field orders
and/or in shop drawing reviews or approvals.
11.6 Required Content of Submission of Statement of Delay Damages
11.6.1 In the verified written statement of delay damages required by Article 11.1.2, the
following information shall be provided by the Contractor:
11.6.1.1 For each delay, the start and end dates of the claimed periods of delay
and, in addition, a description of the operations that were delayed, an
explanation of how they were delayed, and the reasons for the delay,
including identifying the applicable act or omission of the City listed in
Article 11.4.
11.6.1.2 A detailed factual statement of the claim providing all necessary dates,
locations and items of Work affected by the claim.
11.6.1.3 The estimated amount of additional compensation sought and a
breakdown of that amount into categories as described in Article 11.7.
11.6.1.4 Any additional information requested by the Commissioner.
11.7 Recoverable Costs
11.7.1 Delay damages may be recoverable for the following costs actually and
necessarily incurred in the performance of the Work:
11.7.1.1 Direct labor, including payroll taxes (subject to statutory wage caps)
and supplemental benefits, based on time and materials records;
11.7.1.2 Necessary materials (including transportation to the Site), based on time
and material records;
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11.7.1.3 Reasonable rental value of necessary plant and equipment other than
small tools, plus fuel/energy costs according to the applicable formula
set forth in Articles 26.2.4 and/or 26.2.8, based on time and material
records;
11.7.1.4 Additional insurance and bond costs;
11.7.1.5 Extended Site overhead, field office rental, salaries of field office staff,
on-site project managers and superintendents, field office staff vehicles,
Project-specific storage, field office utilities and telephone, and field
office consumables;
11.7.1.6 Labor escalation costs based on actual costs;
11.7.1.7 Materials and equipment escalation costs based on applicable industry
indices unless documentation of actual increased cost is provided;
11.7.1.8 Additional material and equipment storage costs based on actual
documented costs and additional costs necessitated by extended
manufacturer warranty periods; and
11.7.1.9 Extended home office overhead calculated based on the following
formula:
(1) Subtract from the original Contract amount the amount
earned by original contractual Substantial Completion date
(not including change orders);
(2) Remove 15% overhead and profit from the calculation in
item (1) by dividing the results of item (1) by 1.15;
(3) Multiply the result of item (2) by 7.25% for the total home
office overhead;
(4) Multiply the result of item (3) by 7.25% for the total profit;
and
(5) The total extended home office overhead will be the total of
items (3) and (4).
11.7.2 Recoverable Subcontractor Costs. When the Work is performed by a
Subcontractor, the Contractor may be paid the actual and necessary costs of such
subcontracted Work as outlined above in Articles 11.7.1.1 through 11.7.1.8, and an
additional overhead of 5% of the costs outlined in Articles 11.7.1.1 through 11.7.1.3.
11.7.3 Non-Recoverable Costs. The parties agree that the City will have no liability for
the following items and the Contractor agrees it shall make no claim for the following
items:
11.7.3.1 Profit, or loss of anticipated or unanticipated profit, except as provided
in Article 11.7.1.9;
11.7.3.2 Consequential damages, including, but not limited to, construction or
bridge loans or interest paid on such loans, loss of bonding capacity,
bidding opportunities, or interest in investment, or any resulting
insolvency;
11.7.3.3 Indirect costs or expenses of any nature except those included in Article
11.7.1;
11.7.3.4 Direct or indirect costs attributable to performance of Work where the
Contractor, because of situations or conditions within its control, has
not progressed the Work in a satisfactory manner; and
11.7.3.5 Attorneys’ fees and dispute and claims preparation expenses.
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11.8 Any claims for delay under this Article 11 are not subject to the jurisdiction of the Contract
Dispute Resolution Board pursuant to the dispute resolution process set forth in Article 27.
11.9 Any compensation provided to the Contractor in accordance with this Article 11 will be
made pursuant to a claim filed with the Comptroller. Nothing in this Article 11 extends
the time for the Contractor to file an action with respect to a claim within six months after
Substantial Completion pursuant to Article 56.
ARTICLE 12. COORDINATION WITH OTHER CONTRACTORS
12.1 During the progress of the Work, Other Contractors may be engaged in performing other
work or may be awarded other contracts for additional work on this Project. In that event, the
Contractor shall coordinate the Work to be done hereunder with the work of such Other Contractors
and the Contractor shall fully cooperate with such Other Contractors and carefully fit its own Work to
that provided under other contracts as may be directed by the Engineer. The Contractor shall not
commit or permit any act which will interfere with the performance of work by any Other Contractors.
12.2 If the Engineer determines that the Contractor is failing to coordinate its Work with the
work of Other Contractors as the Engineer has directed, then the Commissioner shall have the right to
withhold any payments otherwise due hereunder until the Contractor completely complies with the
Engineer’s directions.
12.3 The Contractor shall notify the Engineer in writing if any Other Contractor on this Project
is failing to coordinate its work with the Work of this Contract. If the Engineer finds such charges to be
true, the Engineer shall promptly issue such directions to the Other Contractor with respect thereto as
the situation may require. The City shall not, however, be liable for any damages suffered by any Other
Contractor’s failure to coordinate its work with the Work of this Contract or by reason of the Other
Contractor’s failure to promptly comply with the directions so issued by the Engineer, or by reason of
any Other Contractor’s default in performance, it being understood that the City does not guarantee the
responsibility or continued efficiency of any contractor. The Contractor agrees to make no claim against
the City for any damages relating to or arising out of any directions issued by the Engineer pursuant to
this Article 12 (including but not limited to the failure of any Other Contractor to comply or promptly
comply with such directions), or the failure of any Other Contractor to coordinate its work, or the
default in performance of any Other Contractor.
12.4 The Contractor shall indemnify and hold the City harmless from any and all claims or
judgments for damages and from costs and expenses to which the City may be subjected or which it may
suffer or incur by reason of the Contractor’s failure to comply with the Engineer’s directions promptly;
and the Comptroller shall have the right to exercise the powers reserved in Article 23 with respect to
any claims which may be made for damages due to the Contractor’s failure to comply with the
Engineer’s directions promptly. Insofar as the facts and Law relating to any claim would preclude the
City from being completely indemnified by the Contractor, the City shall be partially indemnified by
the Contractor to the fullest extent provided by Law.
12.5 Should the Contractor sustain any damage through any act or omission of any Other
Contractor having a contract with the City for the performance of work upon the Site or of work which
may be necessary to be performed for the proper prosecution of the Work to be performed hereunder, or
through any act or omission of a subcontractor of such Other Contractor, the Contractor shall have no
claim against the City for such damage, but shall have a right to recover such damage from the Other
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Contractor under the provision similar to the following provisions which apply to this Contract and
have been or will be inserted in the contracts with such Other Contractors:
12.5.1 Should any Other Contractor having or who shall hereafter have a contract with
the City for the performance of work upon the Site sustain any damage through any act or
omission of the Contractor hereunder or through any act or omission of any
Subcontractor of the Contractor, the Contractor agrees to reimburse such Other
Contractor for all such damages and to defend at its own expense any action based upon
such claim and if any judgment or claim (even if the allegations of the action are without
merit) against the City shall be allowed the Contractor shall pay or satisfy such judgment
or claim and pay all costs and expenses in connection therewith and agrees to indemnify and
hold the City harmless from all such claims. Insofar as the facts and Law relating to any
claim would preclude the City from being completely indemnified by the Contractor, the
City shall be partially indemnified by the Contractor to the fullest extent provided by Law.
12.6 The City’s right to indemnification hereunder shall in no way be diminished, waived or
discharged by its recourse to assessment of liquidated damages as provided in Article 15, or by the
exercise of any other remedy provided for by Contract or by Law.
ARTICLE 13. EXTENSION OF TIME FOR PERFORMANCE
13.1 If performance by the Contractor is delayed for a reason set forth in Article 13.3, the
Contractor may be allowed a reasonable extension of time in conformance with this Article 13 and the
PPB Rules.
13.2 Any extension of time may be granted only by the ACCO or by the Board for the Extension of
Time (hereafter “Board”) (as set forth below) upon written application by the Contractor.
13.3 Grounds for Extension: If such application is made, the Contractor shall be entitled to an
extension of time for delay in completion of the Work caused solely:
13.3.1 By the acts or omissions of the City, its officials, agents or employees; or
13.3.2 By the act or omissions of Other Contractors on this Project; or
13.3.3 By supervening conditions entirely beyond the control of either party hereto (such
as, but not limited to, acts of God or the public enemy, excessive inclement weather, war or
other national emergency making performance temporarily impossible or illegal, or strikes
or labor disputes not brought about by any act or omission of the Contractor).
13.3.4 The Contractor shall, however, be entitled to an extension of time for such causes
only for the number of Days of delay which the ACCO or the Board may determine to be
due solely to such causes, and then only if the Contractor shall have strictly complied with
all of the requirements of Articles 9 and 10.
13.4 The Contractor shall not be entitled to receive a separate extension of time for each of several
causes of delay operating concurrently, but, if at all, only for the actual period of delay in completion of
the Work as determined by the ACCO or the Board, irrespective of the number of causes contributing to
produce such delay. If one of several causes of delay operating concurrently results from any act, fault or
omission of the Contractor or of its Subcontractors or Materialmen, and would of itself (irrespective
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of the concurrent causes) have delayed the Work, no extension of time will be allowed for the period of
delay resulting from such act, fault or omission.
13.5 The determination made by the ACCO or the Board on an application for an extension of time
shall be binding and conclusive on the Contractor.
13.6 The ACCO or the Board acting entirely within their discretion may grant an application for an
extension of time for causes of delay other than those herein referred.
13.7 Permitting the Contractor to continue with the Work after the time fixed for its completion
has expired, or after the time to which such completion may have been extended has expired, or the
making of any payment to the Contractor after such time, shall in no way operate as a waiver on the part
of the City of any of its rights under this Contract.
13.8 Application for Extension of Time:
13.8.1 Before the Contractor’s time extension request will be considered, the Contractor
shall notify the ACCO of the condition which allegedly has caused or is causing the delay,
and shall submit a written application to the ACCO identifying:
13.8.1(a) The Contractor; the registration number; and Project description;
13.8.1(b) Liquidated damage assessment rate, as specified in the Contract;
13.8.1(c) Original total bid price;
13.8.1(d) The original Contract start date and completion date;
13.8.1(e) Any previous time extensions granted (number and duration); and
13.8.1(f) The extension of time requested.
13.8.2 In addition, the application for extension of time shall set forth in detail:
13.8.2(a) The nature of each alleged cause of delay in completing the Work;
13.8.2(b) The date upon which each such cause of delay began and ended and the
number of Days attributable to each such cause;
13.8.2(c) A statement that the Contractor waives all claims except for those
delineated in the application, and the particulars of any claims which the Contractor
does not agree to waive. For time extensions for Substantial Completion and final
completion payments, the application shall include a detailed statement of the dollar
amounts of each element of claim item reserved; and
13.8.2(d) A statement indicating the Contractor’s understanding that the time
extension is granted only for purposes of permitting continuation of Contract
performance and payment for Work performed and that the City retains its right to
conduct an investigation and assess liquidated damages as appropriate in the future.
13.9 Analysis and Approval of Time Extensions:
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13.9.1 For time extensions for partial payments, a written determination shall be made by
the ACCO who may, for good and sufficient cause, extend the time for the performance of
the Contract as follows:
13.9.1(a) If the Work is to be completed within six (6) months, the time for
performance may be extended for sixty (60) Days;
13.9.1(b) If the Work is to be completed within less than one (1) year but more than
six (6) months, an extension of ninety (90) Days may be granted;
13.9.1(c) If the Contract period exceeds one (1) year, besides the extension granted
in Article 13.9.1(b), an additional thirty (30) Days may be granted for each multiple
of six (6) months involved beyond the one (1) year period; or
13.9.1(d) If exceptional circumstances exist, the ACCO may extend the time for
performance beyond the extensions in Articles 13.9.1(a), 13.9.1(b), and 13.9.1(c). In
that event, the ACCO shall file with the Mayor’s Office of Contract Services a
written explanation of the exceptional circumstances.
13.9.2 For extensions of time for Substantial Completion and final completion payments,
the Engineer, in consultation with the ACCO, shall prepare a written analysis of the delay
(including a preliminary determination of the causes of delay, the beginning and end dates
for each such cause of delay, and whether the delays are excusable under the terms of this
Contract). The report shall be subject to review by and approval of the Board, which shall
have authority to question its analysis and determinations and request additional facts or
documentation. The report as reviewed and made final by the Board shall be made a part of
the Agency contract file. Neither the report itself nor anything contained therein shall
operate as a waiver or release of any claim the City may have against the Contractor for
either actual or liquidated damages.
13.9.3 Approval Mechanism for Time Extensions for Substantial Completion or Final
Completion Payments: An extension shall be granted only with the approval of the Board
which is comprised of the ACCO of the Agency, the City Corporation Counsel, and the
Comptroller, or their authorized representatives.
13.9.4 Neither the granting of any application for an extension of time to the Contractor
or any Other Contractor on this Project nor the papers, records or reports related to any
application for or grant of an extension of time or determination related thereto shall be
referred to or offered in evidence by the Contractor or its attorneys in any action or
proceeding.
13.10 No Damage for Delay: The Contractor agrees to make no claim for damages for delay in the
performance of this Contract occasioned by any act or omission to act of the City or any of its
representatives, except as provided for in Article 11.
ARTICLE 14. COMPLETION AND FINAL ACCEPTANCE OF THE WORK
14.1 Date for Substantial Completion: The Contractor shall substantially complete the Work
within the time fixed in Schedule A of the General Conditions, or within the time to which such
Substantial Completion may be extended.
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14.2 Determining the Date of Substantial Completion: The Work will be deemed to be
substantially complete when the two conditions set forth below have been met.
14.2.1 Inspection: The Engineer or Resident Engineer, as applicable, has inspected the
Work and has made a written determination that it is substantially complete.
14.2.2 Approval of Final Approved Punch List and Date for Final Acceptance:
Following inspection of the Work, the Engineer/Resident Engineer shall furnish the
Contractor with a final punch list, specifying all items of Work to be completed and
proposing dates for the completion of each specified item of Work. The Contractor shall
then submit in writing to the Engineer/Resident Engineer within ten (10) Days of the
Engineer/Resident Engineer furnishing the final punch list either acceptance of the dates
or proposed alternative dates for the completion of each specified item of Work. If the
Contractor neither accepts the dates nor proposes alternative dates within ten (10) Days,
the schedule proposed by the Engineer/Resident Engineer shall be deemed accepted. If the
Contractor proposes alternative dates, then, within a reasonable time after receipt, the
Engineer/Resident Engineer, in a written notification to the Contractor, shall approve the
Contractor’s completion dates or, if they are unable to agree, the Engineer/Resident
Engineer shall establish dates for the completion of each item of Work. The latest
completion date specified shall be the date for Final Acceptance of the Work.
14.3 Date of Substantial Completion. The date of approval of the Final Approved Punch List,
shall be the date of Substantial Completion. The date of approval of the Final Approved Punch List
shall be either (a) if the Contractor approves the final punch list and proposed dates for completion
furnished by the Engineer/Resident Engineer, the date of the Contractor’s approval; or (b) if the
Contractor neither accepts the dates nor proposes alternative dates, ten (10) Days after the
Engineer/Resident Engineer furnishes the Contractor with a final punch list and proposed dates for
completion; or (c) if the Contractor proposes alternative dates, the date that the Engineer/Resident
Engineer sends written notification to the Contractor either approving the Contractor’s proposed
alternative dates or establishing dates for the completion for each item of Work.
14.4 Determining the Date of Final Acceptance: The Work will be accepted as final and complete
as of the date of the Engineer’s/Resident Engineer’s inspection if, upon such inspection, the
Engineer/Resident Engineer finds that all items on the Final Approved Punch List are complete and
no further Work remains to be done. The Commissioner will then issue a written determination of Final
Acceptance.
14.5 Request for Inspection: Inspection of the Work by the Engineer/Resident Engineer for the
purpose of Substantial Completion or Final Acceptance shall be made within fourteen (14) Days after
receipt of the Contractor’s written request therefor.
14.6 Request for Re-inspection: If upon inspection for the purpose of Substantial Completion or
Final Acceptance, the Engineer/Resident Engineer determines that there are items of Work still to be
performed, the Contractor shall promptly perform them and then request a re-inspection. If upon re-
inspection, the Engineer/Resident Engineer determines that the Work is substantially complete or
finally accepted, the date of such re-inspection shall be the date of Substantial Completion or Final
Acceptance. Re-inspection by the Engineer/Resident Engineer shall be made within ten (10) Days after
receipt of the Contractor’s written request therefor.
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14.7 Initiation of Inspection by the Engineer/Resident Engineer: If the Contractor does not
request inspection or re-inspection of the Work for the purpose of Substantial Completion or Final
Acceptance, the Engineer/Resident Engineer may initiate such inspection or re-inspection.
ARTICLE 15. LIQUIDATED DAMAGES
15.1 In the event the Contractor fails to substantially complete the Work within the time fixed for
such Substantial Completion in Schedule A of the General Conditions, plus authorized time extensions,
or if the Contractor, in the sole determination of the Commissioner, has abandoned the Work, the
Contractor shall pay to the City the sum fixed in Schedule A of the General Conditions, for each and
every Day that the time consumed in substantially completing the Work exceeds the time allowed
therefor; which said sum, in view of the difficulty of accurately ascertaining the loss which the City will
suffer by reason of delay in the Substantial Completion of the Work hereunder, is hereby fixed and
agreed as the liquidated damages that the City will suffer by reason of such delay, and not as a penalty.
This Article 15 shall also apply to the Contractor whether or not the Contractor is defaulted pursuant to
Chapter X of this Contract. Neither the failure to assess liquidated damages nor the granting of any time
extension shall operate as a waiver or release of any claim the City may have against the Contractor for
either actual or liquidated damages.
15.2 Liquidated damages received hereunder are not intended to be nor shall they be treated as
either a partial or full waiver or discharge of the City’s right to indemnification, or the Contractor’s
obligation to indemnify the City, or to any other remedy provided for in this Contract or by Law.
15.3 The Commissioner may deduct and retain out of the monies which may become due
hereunder, the amount of any such liquidated damages; and in case the amount which may become due
hereunder shall be less than the amount of liquidated damages suffered by the City, the Contractor shall
be liable to pay the difference.
ARTICLE 16. OCCUPATION OR USE PRIOR TO COMPLETION
16.1 Unless otherwise provided for in the Specifications, the Commissioner may take over, use,
occupy or operate any part of the Work at any time prior to Final Acceptance, upon written notification
to the Contractor. The Engineer or Resident Engineer, as applicable, shall inspect the part of the
Work to be taken over, used, occupied, or operated, and will furnish the Contractor with a written
statement of the Work, if any, which remains to be performed on such part. The Contractor shall not
object to, nor interfere with, the Commissioner’s decision to exercise the rights granted by Article 16. In
the event the Commissioner takes over, uses, occupies, or operates any part of the Work:
16.1.1 the Engineer/Resident Engineer shall issue a written determination of Substantial
Completion with respect to such part of the Work;
16.1.2 the Contractor shall be relieved of its absolute obligation to protect such part of the
unfinished Work in accordance with Article 7;
16.1.3 the Contractor’s guarantee on such part of the Work shall begin on the date of such
use by the City; and;
16.1.4 the Contractor shall be entitled to a return of so much of the amount retained in
accordance with Article 21 as it relates to such part of the Work, except so much thereof as
may be retained under Articles 24 and 44.
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CHAPTER IV: SUBCONTRACTS AND ASSIGNMENTS
ARTICLE 17. SUBCONTRACTS
17.1 The Contractor shall not make subcontracts totaling an amount more than the percentage of
the total Contract price fixed in Schedule A of the General Conditions, without prior written permission
from the Commissioner. All subcontracts made by the Contractor shall be in writing. No Work may be
performed by a Subcontractor prior to the Contractor entering into a written subcontract with the
Subcontractor and complying with the provisions of this Article 17.
17.2 Before making any subcontracts, the Contractor shall submit a written statement to the
Commissioner giving the name and address of the proposed Subcontractor; the portion of the Work
and materials which it is to perform and furnish; the cost of the subcontract; the VENDEX questionnaire
if required; the proposed subcontract if requested by the Commissioner; and any other information
tending to prove that the
proposed Subcontractor has the necessary facilities, skill, integrity, past
experience, and financial resources to perform the Work in accordance with the terms and conditions of
this Contract.
17.3 In addition to the requirements in Article 17.2, Contractor is required to list the
Subcontractor in the web based Subcontractor Reporting System through the City’s Payee Information
Portal (PIP), available at www.nyc.gov/pip.
1
For each Subcontractor listed, Contractor is required to
provide the following information: maximum contract value, description of Subcontractor’s Work, start
and end date of the subcontract and identification of the Subcontractor’s industry. Thereafter,
Contractor will be required to report in the system the payments made to each Subcontractor within 30
days of making the payment. If any of the required information changes throughout the Term of the
Contract, Contractor will be required to revise the information in the system.
Failure of the Contractor to list a Subcontractor and/or to report Subcontractor payments in a
timely fashion may result in the Commissioner declaring the Contractor in default of the Contract and
will subject Contractor to liquidated damages in the amount of $100 per day for each day that the
Contractor fails to identify a Subcontractor along with the required information about the
Subcontractor and/or fails to report payments to a Subcontractor, beyond the time frames set forth
herein or in the notice from the City. Article 15 shall govern the issue of liquidated damages.
17.4 If an approved Subcontractor elects to subcontract any portion of its subcontract, the
proposed sub-subcontract shall be submitted in the same manner as directed above.
17.5 The Commissioner will notify the Contractor in writing whether the proposed
Subcontractor is approved. If the proposed Subcontractor is not approved, the Contractor may submit
another proposed Subcontractor unless the Contractor decides to do the Work. No Subcontractor
shall be permitted to enter or perform any work on the Site unless approved.
17.6 Before entering into any subcontract hereunder, the Contractor shall provide the proposed
Subcontractor with a complete copy of this document and inform the proposed Subcontractor fully and
completely of all provisions and requirements of this Contract relating either directly or indirectly to the
Work to be performed and the materials to be furnished under such subcontract, and every such
1
In order to use the new system, a PIP account will be required. Detailed instructions on creating a PIP
account and using the new system are also available at www.nyc.gov/pip
. Additional assistance with PIP
may be obtained by emailing the Financial Information Services Agency Help Desk at [email protected].
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Subcontractor shall expressly stipulate that all labor performed and materials furnished by the
Subcontractor shall strictly comply with the requirements of this Contract.
17.7 Documents given to a prospective Subcontractor for the purpose of soliciting the
Subcontractor’s bid shall include either a copy of the bid cover or a separate information sheet setting
forth the Project name, the Contract number (if available), the Agency (as noted in Article 2.1.6), and
the Project’s location.
17.8 The Commissioner’s approval of a Subcontractor shall not relieve the Contractor of any of
its responsibilities, duties, and liabilities hereunder. The Contractor shall be solely responsible to the
City for the acts or defaults of its Subcontractor and of such Subcontractor’s officers, agents, and
employees, each of whom shall, for this purpose, be deemed to be the agent or employee of the
Contractor to the extent of its subcontract.
17.9 If the Subcontractor fails to maintain the necessary facilities, skill, integrity, past experience,
and financial resources (other than due to the Contractor’s failure to make payments where required) to
perform the Work in accordance with the terms and conditions of this Contract, the Contractor shall
promptly notify the Commissioner and replace such Subcontractor with a newly approved
Subcontractor in accordance with this Article 17.
17.10 The Contractor shall be responsible for ensuring that all Subcontractors performing Work
at the Site maintain all insurance required by Law.
17.11 The Contractor shall promptly, upon request, file with the Engineer a conformed copy of
the subcontract and its cost. The subcontract shall provide the following:
17.11.1 Payment to Subcontractors: The agreement between the Contractor and its
Subcontractor shall contain the same terms and conditions as to method of payment for
Work, labor, and materials, and as to retained percentages, as are contained in this
Contract.
17.11.2 Prevailing Rate of Wages: The agreement between the Contractor and its
Subcontractor shall include the prevailing wage rates and supplemental benefits to be paid
in accordance with Labor Law Section 220.
17.11.3 Section 6-123 of the Administrative Code: Pursuant to the requirements of Section
6-123 of the Administrative Code, every agreement between the Contractor and a
Subcontractor in excess of fifty thousand ($50,000) dollars shall include a provision that
the Subcontractor shall not engage in any unlawful discriminatory practice as defined in
Title VIII of the Administrative Code (Section 8-101 et seq.).
17.11.4 All requirements required pursuant to federal and/or state grant agreement(s), if
applicable to the Work.
17.12 The Commissioner may deduct from the amounts certified under this Contract to be due to
the Contractor, the sum or sums due and owing from the Contractor to the Subcontractors according
to the terms of the said subcontracts, and in case of dispute between the Contractor and its
Subcontractor, or Subcontractors, as to the amount due and owing, the Commissioner may deduct and
withhold from the amounts certified under this Contract to be due to the Contractor such sum or sums
as may be claimed by such Subcontractor, or Subcontractors, in a sworn affidavit, to be due and owing
until such time as such claim or claims shall have been finally resolved.
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17.13 On contracts where performance bonds and payment bonds are executed, the Contractor
shall include on each requisition for payment the following data: Subcontractor’s name, value of the
subcontract, total amount previously paid to Subcontractor for Work previously requisitioned, and the
amount, including retainage, to be paid to the Subcontractor for Work included in the requisition.
17.14 On Contracts where performance bonds and payment bonds are not executed, the
Contractor shall include with each requisition for payment submitted hereunder, a signed statement
from each and every Subcontractor and/or Materialman for whom payment is requested in such
requisition. Such signed statement shall be on the letterhead of the Subcontractor and/or Materialman
for whom payment is requested and shall (i) verify that such Subcontractor and/or Materialman has
been paid in full for all Work performed and/or material supplied to date, exclusive of any amount
retained and any amount included on the current requisition, and (ii) state the total amount of retainage to
date, exclusive of any amount retained on the current requisition.
ARTICLE 18. ASSIGNMENTS
18.1 The Contractor shall not assign, transfer, convey or otherwise dispose of this Contract, or the
right to execute it, or the right, title or interest in or to it or any part thereof, or assign, by power of
attorney or otherwise any of the monies due or to become due under this Contract, unless the previous
written consent of the Commissioner shall first be obtained thereto, and the giving of any such consent
to a particular assignment shall not dispense with the necessity of such consent to any further or other
assignments.
18.2 Such assignment, transfer, conveyance or other disposition of this Contract shall not be valid
until filed in the office of the Commissioner and the Comptroller, with the written consent of the
Commissioner endorsed thereon or attached thereto.
18.3 Failure to obtain the previous written consent of the Commissioner to such an assignment,
transfer, conveyance or other disposition, may result in the revocation and annulment of this Contract.
The City shall thereupon be relieved and discharged from any further liability to the Contractor, its
assignees, transferees or sublessees, who shall forfeit and lose all monies therefor earned under the
Contract, except so much as may be required to pay the Contractor’s employees.
18.4 The provisions of this clause shall not hinder, prevent, or affect an assignment by the
Contractor for the benefit of its creditors made pursuant to the Laws of the State of New York.
18.5 This Contract may be assigned by the City to any corporation, agency or instrumentality
having authority to accept such assignment.
CHAPTER V: CONTRACTOR’S SECURITY AND GUARANTEE
ARTICLE 19. SECURITY DEPOSIT
19.1 If performance and payment bonds are required, the City shall retain the bid security to ensure
that the successful bidder executes the Contract and furnishes the required payment and performance
security within ten (10) Days after notice of the award of the Contract. If the successful bidder fails to
execute the Contract and furnish the required payment and performance security, the City shall retain
such bid security as set forth in the Information for Bidders. If the successful bidder executes the
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Contract and furnishes the required payment and performance security, the City shall return the bid
security within a reasonable time after the furnishing of such bonds and execution of the Contract by the
City.
19.2 If performance and payment bonds are not required, the bid security shall be retained by the
City as security for the Contractor’s faithful performance of the Contract. If partial payments are
provided, the bid security will be returned to the Contractor after the sum retained under Article 21
equals the amount of the bid security, subject to other provisions of this Contract. If partial payments are
not provided, the bid security will be released when final payment is certified by the City for payment.
19.3 If the Contractor is declared in default under Article 48 prior to the return of the deposit, or if
any claim is made such as referred to in Article 23, the amount of such deposit, or so much thereof as the
Comptroller may deem necessary, may be retained and then applied by the Comptroller:
19.3.1 To compensate the City for any expense, loss or damage suffered or incurred by
reason of or resulting from such default, including the cost of re-letting and liquidated
damages; or
19.3.2 To indemnify the City against any and all claims.
ARTICLE 20. PAYMENT GUARANTEE
20.1 On Contracts where one hundred (100%) percent performance bonds and payment bonds are
executed, this Article 20 does not apply.
20.2 In the event the terms of this Contract do not require the Contractor to provide a payment
bond or where the Contract does not require a payment bond for one hundred (100%) percent of the
Contract price, the City shall, in accordance with the terms of this Article 20, guarantee payment of all
lawful claims for:
20.2.1 Wages and compensation for labor performed and/or services rendered; and
20.2.2 Materials, equipment, and supplies provided, whether incorporated into the Work or
not, when demands have been filed with the City as provided hereinafter by any person,
firm, or corporation which furnished labor, material, equipment, supplies, or any
combination thereof, in connection with the Work performed hereunder (hereinafter
referred to as the “beneficiary”) at the direction of the City or the Contractor.
20.3 The provisions of Article 20.2 are subject to the following limitations and conditions:
20.3.1 If the Contractor provides a payment bond for a value that is less than one hundred
(100%) percent of the value of the Contract Work, the payment bond provided by the
Contractor shall be primary (and non-contributing) to the payment guarantee provided
under this Article 20.
20.3.2 The guarantee is made for the benefit of all beneficiaries as defined in Article 20.2
provided that those beneficiaries strictly adhere to the terms and conditions of Article 20.3.4
and 20.3.5.
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20.3.3 Nothing in this Article 20 shall prevent a beneficiary providing labor, services or
material for the Work from suing the Contractor for any amounts due and owing the
beneficiary by the Contractor.
20.3.4 Every person who has furnished labor or material, to the Contractor or to a
Subcontractor of the Contractor, in the prosecution of the Work and who has not been
paid in full therefor before the expiration of a period of ninety (90) Days after the date on
which the last of the labor was performed or material was furnished by him/her for which
the claim is made, shall have the right to sue on this payment guarantee in his/her own name
for the amount, or the balance thereof, unpaid at the time of commencement of the action;
provided, however, that a person having a direct contractual relationship with a
Subcontractor of the Contractor but no contractual relationship express or implied with
the Contractor shall not have a right of action upon the guarantee unless he/she shall have
given written notice to the Contractor within one hundred twenty (120) Days from the date
on which the last of the labor was performed or the last of the material was furnished, for
which his/her claim is made, stating with substantial accuracy the amount claimed and the
name of the party to whom the material was furnished or for whom the labor was
performed. The notice shall be served by delivering the same personally to the Contractor
or by mailing the same by registered mail, postage prepaid, in an envelope addressed to the
Contractor at any place where it maintains an office or conducts its business; provided,
however, that where such notice is actually received by the Contractor by other means,
such notice shall be deemed sufficient.
20.3.5 Except as provided in Labor Law Section 220-g, no action on this payment
guarantee shall be commenced after the expiration of the one-year limitations period set
forth in Section 137(4)(b) of the State Finance Law.
20.3.6 The Contractor shall promptly forward to the City any notice or demand received
pursuant to Article 20.3.4. The Contractor shall inform the City of any defenses to the
notice or demand and shall forward to the City any documents the City requests concerning
the notice or demand.
20.3.7 All demands made against the City by a beneficiary of this payment guarantee shall
be presented to the Engineer along with all written documentation concerning the demand
which the Engineer deems reasonably appropriate or necessary, which may include, but
shall not be limited to: the subcontract; any invoices presented to the Contractor for
payment; the notarized statement of the beneficiary that the demand is due and payable, that
a request for payment has been made of the Contractor and that the demand has not been
paid by the Contractor within the time allowed for such payment by the subcontract; and
copies of any correspondence between the beneficiary and the Contractor concerning such
demand. The City shall notify the Contractor that a demand has been made. The
Contractor shall inform the City of any defenses to the demand and shall forward to the
City any documents the City requests concerning the demand.
20.3.8 The City shall make payment only if, after considering all defenses presented by the
Contractor, it determines that the payment is due and owing to the beneficiary making the
demand.
20.3.9 No beneficiary shall be entitled to interest from the City, or to any other costs,
including, but not limited to, attorneys’ fees, except to the extent required by State Finance
Law Section 137.
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20.4 Upon the receipt by the City of a demand pursuant to this Article 20, the City may withhold
from any payment otherwise due and owing to the Contractor under this Contract an amount sufficient
to satisfy the demand.
20.4.1 In the event the City determines that the demand is valid, the City shall notify the
Contractor of such determination and the amount thereof and direct the Contractor to
immediately pay such amount to the beneficiary. In the event the Contractor, within seven
(7) Days of receipt of such notification from the City, fails to pay the beneficiary, such
failure shall constitute an automatic and irrevocable assignment of payment by the
Contractor to the beneficiary for the amount of the demand determined by the City to be
valid. The Contractor, without further notification or other process, hereby gives its
unconditional consent to such assignment of payment to the beneficiary and authorizes the
City, on its behalf, to take all necessary actions to implement such assignment of payment,
including without limitation the execution of any instrument or documentation necessary to
effectuate such assignment.
20.4.2 In the event that the amount otherwise due and owing to the Contractor by the City
is insufficient to satisfy such demand, the City may, at its option, require payment from the
Contractor of an amount sufficient to cover such demand and exercise any other right to
require or recover payment which the City may have under Law or Contract.
20.4.3 In the event the City determines that the demand is invalid, any amount withheld
pending the City’s review of such demand shall be paid to the Contractor; provided,
however, no lien has been filed. In the event a claim or an action has been filed, the terms
and conditions set forth in Article 23 shall apply. In the event a lien has been filed, the
parties will be governed by the provisions of the Lien Law of the State of New York.
20.5 The provisions of this Article 20 shall not prevent the City and the Contractor from resolving
disputes in accordance with the PPB Rules, where applicable.
20.6 In the event the City determines that the beneficiary is entitled to payment pursuant to this
Article 20, such determination and any defenses and counterclaims raised by the Contractor shall be
taken into account in evaluating the Contractor’s performance.
20.7 Nothing in this Article 20 shall relieve the Contractor of the obligation to pay the claims of
all persons with valid and lawful claims against the Contractor relating to the Work.
20.8 The Contractor shall not require any performance, payment or other bonds of any
Subcontractor if this Contract does not require such bonds of the Contractor.
20.9 The payment guarantee made pursuant to this Article 20 shall be construed in a manner
consistent with Section 137 of the State Finance Law and shall afford to persons furnishing labor or
materials to the Contractor or its Subcontractors in the prosecution of the Work under this Contract
all of the rights and remedies afforded to such persons by such section, including but not limited to, the
right to commence an action against the City on the payment guarantee provided by this Article 20
within the one-year limitations period set forth in Section 137(4)(b).
ARTICLE 21. RETAINED PERCENTAGE
21.1 If this Contract requires one hundred (100%) percent performance and payment security, then
as further security for the faithful performance of this Contract, the Commissioner shall deduct, and
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retain until the substantial completion of the Work, five (5%) percent of the value of Work certified for
payment in each partial payment voucher.
21.2 If this Contract does not require one hundred (100%) percent performance and payment
security and if the price for which this Contract was awarded does not exceed one million ($1,000,000)
dollars, then as further security for the faithful performance of this Contract, the Commissioner shall
deduct, and retain until the substantial completion of the Work, five (5%) percent of the value of Work
certified for payment in each partial payment voucher.
21.3 If this Contract does not require one hundred (100%) percent performance and payment
security and if the price for which this Contract was awarded exceeds one million ($1,000,000) dollars,
then as further security for the faithful performance of this Contract, the Commissioner shall deduct,
and retain until the substantial completion of the Work, up to ten (10%) percent of the value of Work
certified for payment in each partial payment voucher. The percentage to be retained is set forth in
Schedule A of the General Conditions.
ARTICLE 22. INSURANCE
22.1 Types of Insurance: The Contractor shall procure and maintain the following types of
insurance if, and as indicated, in Schedule A of the General Conditions (with the minimum limits and
special conditions specified in Schedule A). Such insurance shall be maintained from the date the
Contractor is required to provide Proof of Insurance pursuant to Article 22.3.1 through the date of
completion of all required Work (including punch list work as certified in writing by the Resident
Engineer), except for insurance required pursuant to Article 22.1.4, which may terminate upon
Substantial Completion of the Contract. All insurance shall meet the requirements set forth in this
Article 22. Wherever this Article requires that insurance coverage be “at least as broad” as a specified
form (including all ISO forms), there is no obligation that the form itself be used, provided that the
Contractor can demonstrate that the alternative form or endorsement contained in its policy provides
coverage at least as broad as the specified form.
22.1.1 Commercial General Liability Insurance: The Contractor shall provide Commercial
General Liability Insurance covering claims for property damage and/or bodily injury,
including death, which may arise from any of the operations under this Contract. Coverage
under this insurance shall be at least as broad as that provided by the latest edition of
Insurance Services Office (“ISO”) Form CG 0001. Such insurance shall be “occurrence”
based rather than “claims-made” and include, without limitation, the following types of
coverage: premises operations; products and completed operations; contractual liability
(including the tort liability of another assumed in a contract); broad form property damage;
independent contractors; explosion, collapse and underground (XCU); construction means
and methods; and incidental malpractice. Such insurance shall contain a “per project”
aggregate limit, as specified in Schedule A, that applies separately to operations under this
Contract.
22.1.1(a) Such Commercial General Liability Insurance shall name the City as an
Additional Insured. Coverage for the City shall specifically include the City’s officials
and employees, be at least as broad as the latest edition of ISO Form CG 20 10 and
provide completed operations coverage at least as broad as the latest edition of ISO Form
CG 20 37.
22.1.1(b) Such Commercial General Liability Insurance shall name all other entities
designated as additional insureds in Schedule A but only for claims arising from the
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Contractor’s operations under this Contract, with coverage at least as broad as the
latest edition of ISO Form CG 20 26.
22.1.1(c) If the Work requires a permit from the Department of Buildings pursuant to 1
RCNY Section 101-08, the Contractor shall provide Commercial General Liability
Insurance with limits of at least those required by 1 RCNY section 101-08 or greater
limits required by the Agency in accordance with Schedule A. If the Work does not
require such a permit, the minimum limits shall be those provided for in Schedule A.
22.1.1(d) If any of the Work includes repair of a waterborne vessel owned by or to be
delivered to the City, such Commercial General Liability shall include, or be endorsed to
include, Ship Repairer’s Legal Liability Coverage to protect against, without limitation,
liability arising from navigation of such vessels prior to delivery to and acceptance by
the City.
22.1.2 Workers’ Compensation Insurance, Employers’ Liability Insurance, and Disability
Benefits Insurance: The Contractor shall provide, and shall cause its Subcontractors to
provide, Workers Compensation Insurance, Employers’ Liability Insurance, and Disability
Benefits Insurance in accordance with the Laws of the State of New York on behalf of all
employees providing services under this Contract (except for those employees, if any, for
which the Laws require insurance only pursuant to Article 22.1.3).
22.1.3 United States Longshoremen’s and Harbor Workers Act and/or Jones Act Insurance:
If specified in Schedule A of the General Conditions or if required by Law, the Contractor
shall provide insurance in accordance with the United States Longshoremen’s and Harbor
Workers Act and/or the Jones Act, on behalf of all qualifying employees providing services
under this Contract.
22.1.4 Builders Risk Insurance: If specified in Schedule A of the General Conditions, the
Contractor shall provide Builders Risk Insurance on a completed value form for the total
value of the Work through Substantial Completion of the Work in its entirety. Such
insurance shall be provided on an All Risk basis and include coverage, without limitation,
for windstorm (including named windstorm), storm surge, flood and earth movement.
Unless waived by the Commissioner, it shall include coverage for ordinance and law,
demolition and increased costs of construction, debris removal, pollutant clean up and
removal, and expediting costs. Such insurance shall cover, without limitation, (a) all
buildings and/or structures involved in the Work, as well as temporary structures at the
Site, and (b) any property that is intended to become a permanent part of such building or
structure, whether such property is on the Site, in transit or in temporary storage. Policies
shall name the Contractor as Named Insured and list the City as both an Additional Insured
and a Loss Payee as its interest may appear.
22.1.4(a) Policies of such insurance shall specify that, in the event a loss occurs at an
occupied facility, occupancy of such facility is permitted without the consent of the
issuing insurance company.
22.1.4(b) Such insurance may be provided through an Installation Floater, at the
Contractor’s option, if it otherwise conforms with the requirements of this Article
22.1.4.
22.1.5 Commercial Automobile Liability Insurance: The Contractor shall provide
Commercial Automobile Liability Insurance for liability arising out of ownership,
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maintenance or use of any owned (if any), non-owned and hired vehicles to be used in
connection with this Contract. Coverage shall be at least as broad as the latest edition of
ISO Form CA0001. If vehicles are used for transporting hazardous materials, the
Automobile Liability Insurance shall be endorsed to provide pollution liability broadened
coverage for covered vehicles (endorsement CA 99 48) as well as proof of MCS 90.
22.1.6 Contractors Pollution Liability Insurance: If specified in Schedule A of the General
Conditions, the Contractor shall maintain, or cause the Subcontractor doing such Work
to maintain, Contractors Pollution Liability Insurance covering bodily injury and property
damage. Such insurance shall provide coverage for actual, alleged or threatened emission,
discharge, dispersal, seepage, release or escape of pollutants (including asbestos), including
any loss, cost or expense incurred as a result of any cleanup of pollutants (including
asbestos) or in the investigation, settlement or defense of any claim, action, or proceedings
arising from the operations under this Contract. Such insurance shall be in the
Contractor’s name and list the City as an Additional Insured and any other entity specified
in Schedule A. Coverage shall include, without limitation, (a) loss of use of damaged
property or of property that has not been physically injured, (b) transportation, and (c) non-
owned disposal sites.
22.1.6(a) Coverage for the City as Additional Insured shall specifically include the
City’s officials and employees and be at least as broad as provided to the Contractor
for this Project.
22.1.6(b) If such insurance is written on a claims-made policy, such policy shall have
a retroactive date on or before the effective date of this Contract, and continuous
coverage shall be maintained, or an extended discovery period exercised, for a period
of not less than three (3) years from the time the Work under this Contract is
completed.
22.1.7 Marine Insurance:
22.1.7(a) Marine Protection and Indemnity Insurance: If specified in Schedule A of
the General Conditions or if the Contractor engages in marine operations in the
execution of any part of the Work, the Contractor shall maintain, or cause the
Subcontractor doing such Work to maintain, Marine Protection and Indemnity
Insurance with coverage at least as broad as Form SP-23. The insurance shall provide
coverage for the Contractor or Subcontractor (whichever is doing this Work) and
for the City (together with its officials and employees) and any other entity specified
in Schedule A as an Additional Insured for bodily injury and property damage arising
from marine operations under this Contract. Coverage shall include, without
limitation, injury or death of crew members (if not fully provided through other
insurance), removal of wreck, damage to piers, wharves and other fixed or floating
objects and loss of or damage to any other vessel or craft, or to property on such other
vessel or craft.
22.1.7(b) Hull and Machinery Insurance: If specified in Schedule A of the General
Conditions or if the Contractor engages in marine operations in the execution of any
part of the Work, the Contractor shall maintain, or cause the Subcontractor doing
such Work to maintain, Hull and Machinery Insurance with coverage for the
Contractor or Subcontractor (whichever is doing this Work) and for the City
(together with its officials and employees) as Additional Insured at least as broad as
the latest edition of American Institute Tug Form for all tugs used under this
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Contract and Collision Liability at least as broad as the latest edition of American
Institute Hull Clauses.
22.1.7(c) Marine Pollution Liability Insurance: If specified in Schedule A of the
General Conditions or if the Contractor engages in marine operations in the
execution of any part of the Work, the Contractor shall maintain, or cause the
Subcontractor doing such Work to maintain, Marine Pollution Liability Insurance
covering itself (or the Subcontractor doing such Work) as Named Insured and the
City (together with its officials and employees) and any other entity specified in
Schedule A as an Additional Insured. Coverage shall be at least as broad as that
provided by the latest edition of Water Quality Insurance Syndicate Form and
include, without limitation, liability arising from the discharge or substantial threat of
a discharge of oil, or from the release or threatened release of a hazardous substance
including injury to, or economic losses resulting from, the destruction of or damage to
real property, personal property or natural resources.
22.1.8 The Contractor shall provide such other types of insurance, at such minimum limits
and with such conditions, as are specified in Schedule A of the General Conditions.
22.2 General Requirements for Insurance Coverage and Policies:
22.2.1 All required insurance policies shall be maintained with companies that may
lawfully issue the required policy and have an A.M. Best rating of at least A-/VII or a
Standard and Poor’s rating of at least A, unless prior written approval is obtained from the
City Corporation Counsel.
22.2.2 The Contractor shall be solely responsible for the payment of all premiums for all
required policies and all deductibles and self-insured retentions to which such policies are
subject, whether or not the City is an insured under the policy.
22.2.3 In his/her sole discretion, the Commissioner may, subject to the approval of the
Comptroller and the City Corporation Counsel, accept Letters of Credit and/or custodial
accounts in lieu of required insurance.
22.2.4 The City’s limits of coverage for all types of insurance required pursuant to
Schedule A of the General Conditions shall be the greater of (i) the minimum limits set
forth in Schedule A or (ii) the limits provided to the Contractor as Named Insured under all
primary, excess, and umbrella policies of that type of coverage.
22.2.5 The Contractor may satisfy its insurance obligations under this Article 22 through
primary policies or a combination of primary and excess/umbrella policies, so long as all
policies provide the scope of coverage required herein.
22.2.6 Policies of insurance provided pursuant to this Article 22 shall be primary and non-
contributing to any insurance or self-insurance maintained by the City.
22.3 Proof of Insurance:
22.3.1 For all types of insurance required by Article 22.1 and Schedule A, except for
insurance required by Articles 22.1.4 and 22.1.7, the Contractor shall file proof of
insurance in accordance with this Article 22.3 within ten (10) Days of award. For insurance
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provided pursuant to Articles 22.1.4 and 22.1.7, proof shall be filed by a date specified by
the Commissioner or ten (10) Days prior to the commencement of the portion of the Work
covered by such policy, whichever is earlier.
22.3.2 For Workers’ Compensation Insurance provided pursuant to Article 22.1.2, the
Contractor shall submit one of the following forms: C-105.2 Certificate of Workers’
Compensation Insurance; U-26.3 - State Insurance Fund Certificate of Workers’
Compensation Insurance; Request for WC/DB Exemption (Form CE-200); equivalent or
successor forms used by the New York State Workers’ Compensation Board; or other proof
of insurance in a form acceptable to the Commissioner. For Disability Benefits Insurance
provided pursuant to Article 22.1.2, the Contractor shall submit DB-120.1 - Certificate Of
Insurance Coverage Under The NYS Disability Benefits Law, Request for WC/DB
Exemption (Form CE-200); equivalent or successor forms used by the New York State
Workers’ Compensation Board; or other proof of insurance in a form acceptable to the
Commissioner. ACORD forms are not acceptable.
22.3.3 For policies provided pursuant to all of Article 22.1 other than Article 22.1.2, the
Contractor shall submit one or more Certificates of Insurance on forms acceptable to the
Commissioner. All such Certificates of Insurance shall certify (a) the issuance and
effectiveness of such policies of insurance, each with the specified minimum limits (b) for
insurance secured pursuant to Article 22.1.1 that the City and any other entity specified in
Schedule A is an Additional Insured thereunder; (c) in the event insurance is required
pursuant to Article 22.1.6 and/or Article 22.1.7, that the City is an Additional Insured
thereunder; (d) the company code issued to the insurance company by the National
Association of Insurance Commissioners (the NAIC number); and (e) the number assigned
to the Contract by the City. All such Certificates of Insurance shall be accompanied by
either a duly executed “Certification by Insurance Broker or Agent” in the form contained in
Part III of Schedule A or copies of all policies referenced in such Certificate of Insurance as
certified by an authorized representative of the issuing insurance carrier. If any policy is not
available at the time of submission, certified binders may be submitted until such time as the
policy is available, at which time a certified copy of the policy shall be submitted.
22.3.4 Documentation confirming renewals of insurance shall be submitted to the
Commissioner prior to the expiration date of coverage of policies required under this
Contract. Such proofs of insurance shall comply with the requirements of Articles 22.3.2
and 22.3.3.
22.3.5 The Contractor shall be obligated to provide the City with a copy of any policy of
insurance provided pursuant to this Article 22 upon the demand for such policy by the
Commissioner or the City Corporation Counsel.
22.4 Operations of the Contractor:
22.4.1 The Contractor shall not commence the Work unless and until all required
certificates have been submitted to and accepted by the Commissioner. Acceptance by the
Commissioner of a certificate does not excuse the Contractor from securing insurance
consistent with all provisions of this Article 22 or of any liability arising from its failure to
do so.
22.4.2 The Contractor shall be responsible for providing continuous insurance coverage in
the manner, form, and limits required by this Contract and shall be authorized to perform
Work only during the effective period of all required coverage.
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22.4.3 In the event that any of the required insurance policies lapse, are revoked, suspended
or otherwise terminated, for whatever cause, the Contractor shall immediately stop all
Work, and shall not recommence Work until authorized in writing to do so by the
Commissioner. Upon quitting the Site, except as otherwise directed by the Commissioner,
the Contractor shall leave all plant, materials, equipment, tools, and supplies on the Site.
Contract time shall continue to run during such periods and no extensions of time will be
granted. The Commissioner may also declare the Contractor in default for failure to
maintain required insurance.
22.4.4 In the event the Contractor receives notice, from an insurance company or other
person, that any insurance policy required under this Article 22 shall be cancelled or
terminated (or has been cancelled or terminated) for any reason, the Contractor shall
immediately forward a copy of such notice to both the Commissioner and the New York
City Comptroller, attn: Office of Contract Administration, Municipal Building, One Centre
Street, room 1005, New York, New York 10007. Notwithstanding the foregoing, the
Contractor shall ensure that there is no interruption in any of the insurance coverage
required under this Article 22.
22.4.5 Where notice of loss, damage, occurrence, accident, claim or suit is required under
an insurance policy maintained in accordance with this Article 22, the Contractor shall
notify in writing all insurance carriers that issued potentially responsive policies of any such
event relating to any operations under this Contract (including notice to Commercial
General Liability insurance carriers for events relating to the Contractor’s own employees)
no later than 20 days after such event. For any policy where the City is an Additional
Insured, such notice shall expressly specify that “this notice is being given on behalf of the
City of New York as Insured as well as the Named Insured.” Such notice shall also contain
the following information: the number of the insurance policy, the name of the named
insured, the date and location of the damage, occurrence, or accident, and the identity of the
persons or things injured, damaged or lost. The Contractor shall simultaneously send a
copy of such notice to the City of New York c/o Insurance Claims Specialist, Affirmative
Litigation Division, New York City Law Department, 100 Church Street, New York, New
York 10007.
22.4.6 In the event of any loss, accident, claim, action, or other event that does or can give
rise to a claim under any insurance policy required under this Article 22, the Contractor
shall at all times fully cooperate with the City with regard to such potential or actual claim.
22.5 Subcontractor Insurance: In the event the Contractor requires any Subcontractor to
procure insurance with regard to any operations under this Contract and requires such Subcontractor to
name the Contractor as an Additional Insured thereunder, the Contractor shall ensure that the
Subcontractor name the City, including its officials and employees, as an Additional Insured with
coverage at least as broad as the most recent edition of ISO Form CG 20 26.
22.6 Wherever reference is made in Article 7 or this Article 22 to documents to be sent to the
Commissioner (e.g., notices, filings, or submissions), such documents shall be sent to the address set
forth in Schedule A of the General Conditions. In the event no address is set forth in Schedule A, such
documents are to be sent to the Commissioner’s address as provided elsewhere in this Contract.
22.7 Apart from damages or losses covered by insurance provided pursuant to Articles 22.1.2,
22.1.3, or 22.1.5, the Contractor waives all rights against the City, including its officials and employees,
for any damages or losses that are covered under any insurance required under this Article 22 (whether or
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not such insurance is actually procured or claims are paid thereunder) or any other insurance applicable
to the operations of the Contractor and/or its employees, agents, or Subcontractors.
22.8 In the event the Contractor utilizes a self-insurance program to satisfy any of the
requirements of this Article 22, the Contractor shall ensure that any such self-insurance program
provides the City with all rights that would be provided by traditional insurance under this Article 22,
including but not limited to the defense and indemnification obligations that insurers are required to
undertake in liability policies.
22.9 Materiality/Non-Waiver: The Contractor’s failure to secure policies in complete
conformity with this Article 22, or to give an insurance company timely notice of any sort required in this
Contract or to do anything else required by this Article 22 shall constitute a material breach of this
Contract. Such breach shall not be waived or otherwise excused by any action or inaction by the City at
any time.
22.10 Pursuant to General Municipal Law Section 108, this Contract shall be void and of no
effect unless Contractor maintains Workers’ Compensation Insurance for the term of this Contract to
the extent required and in compliance with the New York State Workers’ Compensation Law.
22.11 Other Remedies: Insurance coverage provided pursuant to this Article 22 or
otherwise shall not relieve the Contractor of any liability under this Contract, nor shall it preclude the
City from exercising any rights or taking such other actions available to it under any other provisions of
this Contract or Law.
ARTICLE 23. MONEY RETAINED AGAINST CLAIMS
23.1 If any claim shall be made by any person or entity (including Other Contractors with the
City on this Project) against the City or against the Contractor and the City for any of the following:
(a) An alleged loss, damage, injury, theft or vandalism of any of the kinds referred to in
Articles 7 and 12, plus the reasonable costs of defending the City, which in the opinion of
the Comptroller may not be paid by an insurance company (for any reason whatsoever);
or
(b) An infringement of copyrights, patents or use of patented articles, tools, etc., as
referred to in Article 57; or
(c) Damage claimed to have been caused directly or indirectly by the failure of the
Contractor to perform the Work in strict accordance with this Contract,
the amount of such claim, or so much thereof as the Comptroller may deem necessary, may be withheld
by the Comptroller, as security against such claim, from any money due hereunder. The Comptroller,
in his/her discretion, may permit the Contractor to substitute other satisfactory security in lieu of the
monies so withheld.
23.2 If an action on such claim is timely commenced and the liability of the City, or the
Contractor, or both, shall have been established therein by a final judgment of a court of competent
jurisdiction, or if such claim shall have been admitted by the Contractor to be valid, the Comptroller
shall pay such judgment or admitted claim out of the monies retained by the Comptroller under the
provisions of this Article 23, and return the balance, if any, without interest, to the Contractor.
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ARTICLE 24. MAINTENANCE AND GUARANTY
24.1 The Contractor shall promptly repair, replace, restore or rebuild, as the Commissioner may
determine, any finished Work in which defects of materials or workmanship may appear or to which
damage may occur because of such defects, during the one (1) year period subsequent to the date of
Substantial Completion (or use and occupancy in accordance with Article 16), except where other
periods of maintenance and guaranty are provided for in Schedule A.
24.2 As security for the faithful performance of its obligations hereunder, the Contractor, upon
filing its requisition for payment on Substantial Completion, shall deposit with the Commissioner a
sum equal to one (1%) percent of the price (or the amount fixed in Schedule A of the General
Conditions) in cash or certified check upon a state or national bank and trust company or a check of such
bank and trust company signed by a duly authorized officer thereof and drawn to the order of the
Comptroller, or obligations of the City, which the Comptroller may approve as of equal value with the
sum so required.
24.3 In lieu of the above, the Contractor may make such security payment to the City by
authorizing the Commissioner in writing to deduct the amount from the Substantial Completion
payment which shall be deemed the deposit required above.
24.4 If the Contractor has faithfully performed all of its obligations hereunder the Commissioner
shall so certify to the Comptroller within five (5) Days after the expiration of one (1) year from the date
of Substantial Completion and acceptance of the Work or within thirty (30) Days after the expiration
of the guarantee period fixed in the Specifications. The security payment shall be repaid to the
Contractor without interest within thirty (30) Days after certification by the Commissioner to the
Comptroller that the Contractor has faithfully performed all of its obligations hereunder.
24.5 Notice by the Commissioner to the Contractor to repair, replace, rebuild or restore such
defective or damaged Work shall be timely, pursuant to this article, if given not later than ten (10) Days
subsequent to the expiration of the one (1) year period or other periods provided for herein.
24.6 If the Contractor shall fail to repair, replace, rebuild or restore such defective or damaged
Work promptly after receiving such notice, the Commissioner shall have the right to have the Work
done by others in the same manner as provided for in the completion of a defaulted Contract, under
Article 51.
24.7 If the security payment so deposited is insufficient to cover the cost of such Work, the
Contractor shall be liable to pay such deficiency on demand by the Commissioner.
24.8 The Engineer’s certificate setting forth the fair and reasonable cost of repairing, replacing,
rebuilding or restoring any damaged or defective Work when performed by one other than the
Contractor, shall be binding and conclusive upon the Contractor as to the amount thereof.
24.9 The Contractor shall obtain all manufacturers’ warranties and guaranties of all equipment and
materials required by this Contract in the name of the City and shall deliver same to the Commissioner.
All of the City’s rights and title and interest in and to said manufacturers’ warranties and guaranties may
be assigned by the City to any subsequent purchasers of such equipment and materials or lessees of the
premises into which the equipment and materials have been installed.
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CHAPTER VI: CHANGES, EXTRA WORK, AND DOCUMENTATION OF CLAIM
ARTICLE 25. CHANGES
25.1 Changes may be made to this Contract only as duly authorized in writing by the
Commissioner in accordance with the Law and this Contract. All such changes, modifications, and
amendments will become a part of the Contract. Work so ordered shall be performed by the
Contractor.
25.2 Contract changes will be made only for Work necessary to complete the Work included in
the original scope of the Contract and/or for non-material changes to the scope of the Contract.
Changes are not permitted for any material alteration in the scope of Work in the Contract.
25.3 The Contractor shall be entitled to a price adjustment for Extra Work performed pursuant to
a written change order. Adjustments to price shall be computed in one or more of the following ways:
25.3.1 By applicable unit prices specified in the Contract; and/or
25.3.2 By agreement of a fixed price; and/or
25.3.3 By time and material records; and/or
25.3.4 In any other manner approved by the CCPO.
25.4 All payments for change orders are subject to pre-audit by the Engineering Audit Officer and
may be post-audited by the Comptroller and/or the Agency.
ARTICLE 26. METHODS OF PAYMENT FOR OVERRUNS AND EXTRA WORK
26.1 Overrun of Unit Price Item: An overrun is any quantity of a unit price item which the
Contractor is directed to provide which is in excess of one hundred twenty-five (125%) percent of the
estimated quantity for that item set forth in the bid schedule.
26.1.1 For any unit price item, the Contractor will be paid at the unit price bid for any
quantity up to one hundred twenty-five (125%) percent of the estimated quantity for that
item set forth in the bid schedule. If during the progress of the Work, the actual quantity of
any unit price item required to complete the Work approaches the estimated quantity for
that item, and for any reason it appears that the actual quantity of any unit price item
necessary to complete the Work will exceed the estimated quantity for that item by twenty-
five (25%) percent, the Contractor shall immediately notify the Engineer of such
anticipated overrun. The Contractor shall not be compensated for any quantity of a unit
price item provided which is in excess of one hundred twenty-five (125%) percent of the
estimated quantity for that item set forth in the bid schedule without written authorization
from the Engineer.
26.1.2 If the actual quantity of any unit price item necessary to complete the Work will
exceed one hundred twenty five (125%) percent of the estimated quantity for that item set
forth in the bid schedule, the City reserves the right and the Contractor agrees to negotiate
a new unit price for such item. In no event shall such negotiated new unit price exceed the
unit bid price. If the City and Contractor cannot agree on a new unit price, then the City
shall order the Contractor and the Contractor agrees to provide additional quantities of
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the item on the basis of time and material records for the actual and reasonable cost as
determined under Article 26.2, but in no event at a unit price exceeding the unit price bid.
26.2 Extra Work: For Extra Work where payment is by agreement on a fixed price in accordance
with Article 25.3.2, the price to be paid for such Extra Work shall be based on the fair and reasonable
estimated cost of the items set forth below. For Extra Work where payment is based on time and
material records in accordance with Article 25.3.3, the price to be paid for such Extra Work shall be the
actual and reasonable cost of the items set forth below, calculated in accordance with the formula
specified therein, if any.
26.2.1 Necessary materials (including transportation to the Site); plus
26.2.2 Necessary direct labor, including payroll taxes (subject to statutory wage
caps) and supplemental benefits; plus
26.2.3 Sales and personal property taxes, if any, required to be paid on materials not
incorporated into such Extra Work; plus
26.2.4 Reasonable rental value of Contractor-owned (or Subcontractor-owned, as
applicable), necessary plant and equipment other than Small Tools, plus fuel/energy costs.
Except for fuel costs for pick-up trucks which shall be reimbursed based on a consumption
of five (5) gallons per shift, fuel costs shall be reimbursed based on actual costs or, in the
absence of auditable documentation, the following fuel consumption formula per operating
hour: (.035) x (HP rating) x (Fuel cost/gallon). Reasonable rental value is defined as the
lower of either seventy-five percent of the monthly prorated rental rates established in “The
AED Green Book, Rental Rates and Specifications for Construction Equipment” published
by Equipment Watch (the “Green Book”), or seventy-five percent of the monthly prorated
rental rates established in the “Rental Rate Blue Book for Construction Equipment”
published by Equipment Watch (the “Blue Book”) (the applicable Blue Book rate being for
rental only without the addition of any operational costs listed in the Blue Book). The
reasonable rental value is deemed to be inclusive of all operating costs except for
fuel/energy consumption and equipment operator’s wages/costs. For multiple shift
utilization, reimbursement shall be calculated as follows: first shift shall be seventy-five
(75%) percent of such rental rates; second shift shall be sixty (60%) percent of the first shift
rate; and third shift shall be forty (40%) percent of the first shift rate. Equipment on standby
shall be reimbursed at one-third (1/3) the prorated monthly rental rate. Contractor-owned
(or Subcontractor-owned, as applicable) equipment includes equipment from rental
companies affiliated with or controlled by the Contractor (or Subcontractor, as
applicable), as determined by the Commissioner. In establishing cost reimbursement for
non-operating Contractor-owned (or Subcontractor-owned, as applicable) equipment
(scaffolding, sheeting systems, road plates, etc.), the City may restrict reimbursement to a
purchase-salvage/life cycle basis if less than the computed rental costs; plus
26.2.5 Necessary installation and dismantling of such plant and equipment, including
transportation to and from the Site, if any, provided that, in the case of non-
Contractor-owned (or non-Subcontractor-owned, as applicable) equipment rented
from a third party, the cost of installation and dismantling are not allowable if such
costs are included in the rental rate; plus
26.2.6 Necessary fees charged by governmental entities; plus
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26.2.7 Necessary construction-related service fees charged by non-governmental entities,
such as landfill tipping fees; plus
26.2.8 Reasonable rental costs of non-Contractor-owned (or non-Subcontractor-owned, as
applicable) necessary plant and equipment other than Small Tools, plus fuel/energy costs.
Except for fuel costs for pick-up trucks which shall be reimbursed based on a consumption
of five (5) gallons per shift, fuel costs shall be reimbursed based on actual costs or, in the
absence of auditable documentation, the following fuel consumption formula per hour of
operation: (.035) x (HP rating) x (Fuel cost/gallon). In lieu of renting, the City reserves the
right to direct the purchase of non-operating equipment (scaffolding, sheeting systems, road
plates, etc.), with payment on a purchase-salvage/life cycle basis, if less than the projected
rental costs; plus
26.2.9 Workers’ Compensation Insurance, and any insurance coverage expressly
required by the City for the performance of the Extra Work which is different than the
types of insurance required by Article 22 and Schedule A of the General Conditions. The
cost of Workers’ Compensation Insurance is subject to applicable payroll limitation caps
and shall be based upon the carrier’s Manual Rate for such insurance derived from the
applicable class Loss Cost (“LC”) and carrier’s Lost Cost Multiplier (“LCM”) approved by
the New York State Department of Financial Services, and with the exception of experience
rating, rate modifiers as promulgated by the New York Compensation Insurance Rating
Board (“NYCIRB”); plus
26.2.10 Additional costs incurred as a result of the Extra Work for performance and
payment bonds; plus
26.2.11 Twelve percent (12%) percent of the total of items in Articles 26.2.1 through 26.2.5
as compensation for overhead, except that no percentage for overhead will be allowed on
Payroll Taxes or on the premium portion of overtime pay or on sales and personal property
taxes. Overhead shall include without limitation, all costs and expenses in connection with
administration, management superintendence, small tools, and insurance required by
Schedule A of the General Conditions other than Workers’ Compensation Insurance; plus
26.2.12 Ten (10%) percent of the total of items in Articles 26.2.1 through 26.2.5, plus the
items in Article 26.2.11, as compensation for profit, except that no percentage for profit will
be allowed on Payroll Taxes or on the premium portion of overtime pay or on sales and
personal property taxes; plus
26.2.13 Five (5%) percent of the total of items in Articles 26.2.6 through 26.2.10 as
compensation for overhead and profit.
26.3 Where the Extra Work is performed in whole or in part by other than the Contractor’s own
forces pursuant to Article 26.2, the Contractor shall be paid, subject to pre-audit by the Engineering
Audit Officer, the cost of such Work computed in accordance with Article 26.2 above, plus an
additional allowance of five (5%) percent to cover the Contractor’s overhead and profit.
26.4 Where a change is ordered, involving both Extra Work and omitted or reduced Contract
Work, the Contract price shall be adjusted, subject to pre-audit by the EAO, in an amount based on the
difference between the cost of such Extra Work and of the omitted or reduced Work.
26.5 Where the Contractor and the Commissioner can agree upon a fixed price for Extra Work
in accordance with Article 25.3.2 or another method of payment for Extra Work in accordance with
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Article 25.3.4, or for Extra Work ordered in connection with omitted Work, such method, subject to
pre-audit by the EAO, may, at the option of the Commissioner, be substituted for the cost plus a
percentage method provided in Article 26.2; provided, however, that if the Extra Work is performed by
a Subcontractor, the Contractor shall not be entitled to receive more than an additional allowance of
five (5%) percent for overhead and profit over the cost of such Subcontractor’s Work as computed in
accordance with Article 26.2.
ARTICLE 27. RESOLUTION OF DISPUTES
27.1 All disputes between the City and the Contractor of the kind delineated in this Article 27.1
that arise under, or by virtue of, this Contract shall be finally resolved in accordance with the provisions
of this Article 27 and the PPB Rules. This procedure for resolving all disputes of the kind delineated
herein shall be the exclusive means of resolving any such disputes.
27.1.1 This Article 27 shall not apply to disputes concerning matters dealt with in other
sections of the PPB Rules, or to disputes involving patents, copyrights, trademarks, or trade
secrets (as interpreted by the courts of New York State) relating to proprietary rights in
computer software.
27.1.2 This Article 27 shall apply only to disputes about the scope of Work delineated by
the Contract, the interpretation of Contract documents, the amount to be paid for Extra
Work or disputed work performed in connection with the Contract, the conformity of the
Contractor’s Work to the Contract, and the acceptability and quality of the Contractor’s
Work; such disputes arise when the Engineer, Resident Engineer, Engineering Audit
Officer, or other designee of the Commissioner makes a determination with which the
Contractor disagrees.
27.2 All determinations required by this Article 27 shall be made in writing clearly stated, with a
reasoned explanation for the determination based on the information and evidence presented to the party
making the determination. Failure to make such determination within the time required by this Article 27
shall be deemed a non-determination without prejudice that will allow application to the next level.
27.3 During such time as any dispute is being presented, heard, and considered pursuant to this
Article 27, the Contract terms shall remain in force and the Contractor shall continue to perform Work
as directed by the ACCO or the Engineer. Failure of the Contractor to continue Work as directed shall
constitute a waiver by the Contractor of its claim.
27.4 Presentation of Disputes to Commissioner.
Notice of Dispute and Agency Response. The Contractor shall present its dispute in writing
(“Notice of Dispute”) to the Commissioner within thirty (30) Days of receiving written notice of the
determination or action that is the subject of the dispute. This notice requirement shall not be read to
replace any other notice requirements contained in the Contract. The Notice of Dispute shall include all
the facts, evidence, documents, or other basis upon which the Contractor relies in support of its position,
as well as a detailed computation demonstrating how any amount of money claimed by the Contractor in
the dispute was arrived at. Within thirty (30) Days after receipt of the detailed written submission
comprising the complete Notice of Dispute, the Engineer, Resident Engineer, Engineering Audit
Officer, or other designee of the Commissioner shall submit to the Commissioner all materials he or
she deems pertinent to the dispute. Following initial submissions to the Commissioner, either party may
demand of the other the production of any document or other material the demanding party believes may
be relevant to the dispute. The requested party shall produce all relevant materials that are not otherwise
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protected by a legal privilege recognized by the courts of New York State. Any question of relevancy
shall be determined by the Commissioner whose decision shall be final. Willful failure of the
Contractor to produce any requested material whose relevancy the Contractor has not disputed, or
whose relevancy has been affirmatively determined, shall constitute a waiver by the Contractor of its
claim.
27.4.1 Commissioner Inquiry. The Commissioner shall examine the material and
may, in his or her discretion, convene an informal conference with the Contractor, the
ACCO, and the Engineer, Resident Engineer, Engineering Audit Officer, or other
designee of the Commissioner to resolve the issue by mutual consent prior to reaching a
determination. The Commissioner may seek such technical or other expertise as he or she
shall deem appropriate, including the use of neutral mediators, and require any such
additional material from either or both parties as he or she deems fit. The Commissioner’s
ability to render, and the effect of, a decision hereunder shall not be impaired by any
negotiations in connection with the dispute presented, whether or not the Commissioner
participated therein. The Commissioner may or, at the request of any party to the dispute,
shall compel the participation of any Other Contractor with a contract related to the Work
of this Contract, and that Contractor shall be bound by the decision of the Commissioner.
Any Other Contractor thus brought into the dispute resolution proceeding shall have the
same rights and obligations under this Article 27 as the Contractor initiating the dispute.
27.4.2 Commissioner Determination. Within thirty (30) Days after the receipt of all
materials and information, or such longer time as may be agreed to by the parties, the
Commissioner shall make his or her determination and shall deliver or send a copy of such
determination to the Contractor, the ACCO, and Engineer, Resident Engineer,
Engineering Audit Officer, or other designee of the Commissioner, as applicable,
together with a statement concerning how the decision may be appealed.
27.4.3 Finality of Commissioner’s Decision. The Commissioner’s decision shall be
final and binding on all parties, unless presented to the Contract Dispute Resolution Board
pursuant to this Article 27. The City may not take a petition to the Contract Dispute
Resolution Board. However, should the Contractor take such a petition, the City may seek,
and the Contract Dispute Resolution Board may render, a determination less favorable to
the Contractor and more favorable to the City than the decision of the Commissioner.
27.5 Presentation of Dispute to the Comptroller. Before any dispute may be brought by the
Contractor to the Contract Dispute Resolution Board, the Contractor must first present its claim to the
Comptroller for his or her review, investigation, and possible adjustment.
27.5.1 Time, Form, and Content of Notice. Within thirty (30) Days of its receipt of a
decision by the Commissioner, the Contractor shall submit to the Comptroller and to the
Commissioner a Notice of Claim regarding its dispute with the Agency. The Notice of
Claim shall consist of (i) a brief written statement of the substance of the dispute, the
amount of money, if any, claimed and the reason(s) the Contractor contends the dispute
was wrongly decided by the Commissioner; (ii) a copy of the written decision of the
Commissioner; and (iii) a copy of all materials submitted by the Contractor to the
Agency, including the Notice of Dispute. The Contractor may not present to the
Comptroller any material not presented to the Commissioner, except at the request of the
Comptroller.
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27.5.2 Response. Within thirty (30) Days of receipt of the Notice of Claim, the Agency
shall make available to the Comptroller a copy of all material submitted by the Agency to
the Commissioner in connection with the dispute. The Agency may not present to the
Comptroller any material not presented to the Commissioner except at the request of the
Comptroller.
27.5.3 Comptroller Investigation. The Comptroller may investigate the claim in dispute
and, in the course of such investigation, may exercise all powers provided in Sections 7-201
and 7-203 of the Administrative Code. In addition, the Comptroller may demand of either
party, and such party shall provide, whatever additional material the Comptroller deems
pertinent to the claim, including original business records of the Contractor. Willful failure
of the Contractor to produce within fifteen (15) Days any material requested by the
Comptroller shall constitute a waiver by the Contractor of its claim. The Comptroller
may also schedule an informal conference to be attended by the Contractor, Agency
representatives, and any other personnel desired by the Comptroller.
27.5.4 Opportunity of Comptroller to Compromise or Adjust Claim. The
Comptroller shall have forty-five (45) Days from his or her receipt of all materials referred
to in Article 27.5.3 to investigate the disputed claim. The period for investigation and
compromise may be further extended by agreement between the Contractor and the
Comptroller, to a maximum of ninety (90) Days from the Comptroller’s receipt of all
materials. The Contractor may not present its petition to the Contract Dispute Resolution
Board until the period for investigation and compromise delineated in this Article 27.5.4 has
expired. In compromising or adjusting any claim hereunder, the Comptroller may not
revise or disregard the terms of the Contract between the parties.
27.6 Contract Dispute Resolution Board. There shall be a Contract Dispute Resolution Board
composed of:
27.6.1 The chief administrative law judge of the Office of Administrative Trials and
Hearings (OATH) or his/her designated OATH administrative law judge, who shall act as
chairperson, and may adopt operational procedures and issue such orders consistent with
this Article 27 as may be necessary in the execution of the Contract Dispute Resolution
Board’s functions, including, but not limited to, granting extensions of time to present or
respond to submissions;
27.6.2 The CCPO or his/her designee; any designee shall have the requisite
background to consider and resolve the merits of the dispute and shall not have participated
personally and substantially in the particular matter that is the subject of the dispute or
report to anyone who so participated; and
27.6.3 A person with appropriate expertise who is not an employee of the City. This
person shall be selected by the presiding administrative law judge from a prequalified panel
of individuals, established and administered by OATH with appropriate background to act
as decision-makers in a dispute. Such individual may not have a contract or dispute with the
City or be an officer or employee of any company or organization that does, or regularly
represents persons, companies, or organizations having disputes with the City.
27.7 Petition to the Contract Dispute Resolution Board. In the event the claim has not been
settled or adjusted by the Comptroller within the period provided in this Article 27, the Contractor,
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within thirty (30) Days thereafter, may petition the Contract Dispute Resolution Board to review the
Commissioner’s determination.
27.7.1 Form and Content of Petition by Contractor. The Contractor shall present its
dispute to the Contract Dispute Resolution Board in the form of a petition, which shall
include (i) a brief written statement of the substance of the dispute, the amount of money, if
any, claimed, and the reason(s) the Contractor contends the dispute was wrongly decided
by the Commissioner; (ii) a copy of the written Decision of the Commissioner, (iii)
copies of all materials submitted by the Contractor to the Agency; (iv) a copy of the
written decision of the Comptroller, if any, and (v) copies of all correspondence with, or
written material submitted by the Contractor, to the Comptroller. The Contractor shall
concurrently submit four (4) complete sets of the Petition: one set to the City Corporation
Counsel (Attn: Commercial and Real Estate Litigation Division) and three (3) sets to the
Contract Dispute Resolution Board at OATH’s offices with proof of service on the City
Corporation Counsel. In addition, the Contractor shall submit a copy of the written
statement of the substance of the dispute, cited in (i) above, to both the Commissioner and
the Comptroller.
27.7.2 Agency Response. Within thirty (30) Days of its receipt of the Petition by the
City Corporation Counsel, the Agency shall respond to the brief written statement of the
Contractor and make available to the Contract Dispute Resolution Board all material it
submitted to the Commissioner and Comptroller. Three (3) complete copies of the
Agency response shall be provided to the Contract Dispute Resolution Board and one to the
Contractor. Extensions of time for submittal of the Agency response shall be given as
necessary upon a showing of good cause or, upon consent of the parties, for an initial period
of up to thirty (30) Days.
27.7.3 Further Proceedings. The Contract Dispute Resolution Board shall permit the
Contractor to present its case by submission of memoranda, briefs, and oral argument. The
Contract Dispute Resolution Board shall also permit the Agency to present its case in
response to the Contractor by submission of memoranda, briefs, and oral argument. If
requested by the City Corporation Counsel, the Comptroller shall provide reasonable
assistance in the preparation of the Agency’s case. Neither the Contractor nor the Agency
may support its case with any documentation or other material that was not considered by
the Comptroller, unless requested by the Contract Dispute Resolution Board. The Contract
Dispute Resolution Board, in its discretion, may seek such technical or other expert advice
as it shall deem appropriate and may seek, on its own or upon application of a party, any
such additional material from any party as it deems fit. The Contract Dispute Resolution
Board, in its discretion, may combine more than one dispute between the parties for
concurrent resolution.
27.7.4 Contract Dispute Resolution Board Determination. Within forty-five (45) Days of
the conclusion of all written submissions and oral arguments, the Contract Dispute
Resolution Board shall render a written decision resolving the dispute. In an unusually
complex case, the Contract Dispute Resolution Board may render its decision in a longer
period, not to exceed ninety (90) Days, and shall so advise the parties at the commencement
of this period. The Contract Dispute Resolution Board’s decision must be consistent with
the terms of the Contract. Decisions of the Contract Dispute Resolution Board shall only
resolve matters before the Contract Dispute Resolution Board and shall not have
precedential effect with respect to matters not before the Contract Dispute Resolution
Board.
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27.7.5 Notification of Contract Dispute Resolution Board Decision. The Contract Dispute
Resolution Board shall send a copy of its decision to the Contractor, the ACCO, the
Engineer, the Comptroller, the City Corporation Counsel, the CCPO, and the PPB. A
decision in favor of the Contractor shall be subject to the prompt payment provisions of the
PPB Rules. The Required Payment Date shall be thirty (30) Days after the date the parties
are formally notified of the Contract Dispute Resolution Board’s decision.
27.7.6 Finality of Contract Dispute Resolution Board Decision. The Contract Dispute
Resolution Board’s decision shall be final and binding on all parties. Any party may seek
review of the Contract Dispute Resolution Board’s decision solely in the form of a
challenge, filed within four (4) months of the date of the Contract Dispute Resolution
Board’s decision, in a court of competent jurisdiction of the State of New York, County of
New York pursuant to Article 78 of the Civil Practice Law and Rules. Such review by the
court shall be limited to the question of whether or not the Contract Dispute Resolution
Board’s decision was made in violation of lawful procedure, was affected by an error of
Law, or was arbitrary and capricious or an abuse of discretion. No evidence or information
shall be introduced or relied upon in such proceeding that was not presented to the Contract
Dispute Resolution Board in accordance with this Article 27.
27.8 Any termination, cancellation, or alleged breach of the Contract prior to or during the
pendency of any proceedings pursuant to this Article 27 shall not affect or impair the ability of the
Commissioner or Contract Dispute Resolution Board to make a binding and final decision pursuant to
this Article 27.
ARTICLE 28. RECORD KEEPING FOR EXTRA OR DISPUTED WORK OR WORK ON A
TIME & MATERIALS BASIS
28.1 While the Contractor or any of its Subcontractors is performing Work on a time and
material basis or Extra Work on a time and material basis ordered by the Commissioner under Article
25, or where the Contractor believes that it or any of its Subcontractors is performing Extra Work but
a final determination by Agency has not been made, or the Contractor or any of its Subcontractors is
performing disputed Work (whether on or off the Site), or complying with a determination or order
under protest in accordance with Articles 11, 27, and 30, in each such case the Contractor shall furnish
the Resident Engineer daily with three (3) copies of written statements signed by the Contractor’s
representative at the Site showing:
28.1.1 The name, trade, and number of each worker employed on such Work or engaged in
complying with such determination or order, the number of hours employed, and the
character of the Work each is doing; and
28.1.2 The nature and quantity of any materials, plant and equipment furnished or used in
connection with the performance of such Work or compliance with such determination or
order, and from whom purchased or rented.
28.2 A copy of such statement will be countersigned by the Resident Engineer, noting thereon any
items not agreed to or questioned, and will be returned to the Contractor within two (2) Days after
submission.
28.3 The Contractor and its Subcontractors, when required by the Commissioner, or the
Comptroller, shall also produce for inspection, at the office of the Contractor or Subcontractor, any
and all of its books, bid documents, financial statements, vouchers, records, daily job diaries and reports,
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and cancelled checks, and any other documents relating to showing the nature and quantity of the labor,
materials, plant and equipment actually used in the performance of such Work, or in complying with
such determination or order, and the amounts expended therefor, and shall permit the Commissioner and
the Comptroller to make such extracts therefrom, or copies thereof, as they or either of them may desire.
28.4 In connection with the examination provided for herein, the Commissioner, upon demand
therefor, will produce for inspection by the Contractor such records as the Agency may have with
respect to such Extra Work or disputed Work performed under protest pursuant to order of the
Commissioner, except those records and reports which may have been prepared for the purpose of
determining the accuracy and validity of the Contractor’s claim.
28.5 Failure to comply strictly with these requirements shall constitute a waiver of any claim for
extra compensation or damages on account of the performance of such Work or compliance with such
determination or order.
ARTICLE 29. OMITTED WORK
29.1 If any Contract Work in a lump sum Contract, or if any part of a lump sum item in a unit
price, lump sum, or percentage-bid Contract is omitted by the Commissioner pursuant to Article 33, the
Contract price, subject to audit by the EAO, shall be reduced by a pro rata portion of the lump sum bid
amount based upon the percent of Work omitted subject to Article 29.4. For the purpose of determining
the pro rata portion of the lump sum bid amount, the bid breakdown submitted in accordance with Article
41 shall be considered, but shall not be the determining factor.
29.2 If the whole of a lump sum item or units of any other item is so omitted by the Commissioner
in a unit price, lump sum, or percentage-bid Contract, then no payment will be made therefor except as
provided in Article 29.4.
29.3 For units that have been ordered but are only partially completed, the unit price shall be
reduced by a pro rata portion of the unit price bid based upon the percentage of Work omitted subject to
Article 29.4.
29.4 In the event the Contractor, with respect to any omitted Work, has purchased any non-
cancelable material and/or equipment that is not capable of use except in the performance of this
Contract and has been specifically fabricated for the sole purpose of this Contract, but not yet
incorporated into the Work, the Contractor shall be paid for such material and/or equipment in
accordance with Article 64.2.1(b); provided, however, such payment is contingent upon the
Contractor’s delivery of such material and/or equipment in acceptable condition to a location designated
by the City.
29.5 The Contractor agrees to make no claim for damages or for loss of overhead and profit with
regard to any omitted Work.
ARTICLE 30. NOTICE AND DOCUMENTATION OF COSTS AND DAMAGES;
PRODUCTION OF FINANCIAL RECORDS
30.1 If the Contractor shall claim to be sustaining damages by reason of any act or omission of the
City or its agents, it shall submit to the Commissioner within forty-five (45) Days from the time such
damages are first incurred, and every thirty (30) Days thereafter to the extent additional damages are
being incurred for the same condition, verified statements of the details and the amounts of such
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damages, together with documentary evidence of such damages. The Contractor may submit any of the
above statements within such additional time as may be granted by the Commissioner in writing upon
written request therefor. Failure of the Commissioner to respond in writing to a written request for
additional time within thirty (30) Days shall be deemed a denial of the request. On failure of the
Contractor to strictly comply with the foregoing provisions, such claims shall be deemed waived and no
right to recover on such claims shall exist. Damages that the Contractor may claim in any action or
dispute resolution procedure arising under or by reason of this Contract shall not be different from or in
excess of the statements and documentation made pursuant to this Article 30. This Article 30.1 does not
apply to claims submitted to the Commissioner pursuant to Article 11 or to claims disputing a
determination under Article 27.
30.2 In addition to the foregoing statements, the Contractor shall, upon notice from the
Commissioner, produce for examination at the Contractor’s office, by the Engineer, Architect or
Project Manager, all of its books of account, bills, invoices, payrolls, subcontracts, time books, daily
reports, bank deposit books, bank statements, check books, and cancelled checks, showing all of its acts
and transactions in connection with or relating to or arising by reason of this Contract, and submit itself
and persons in its employment, for examination under oath by any person designated by the
Commissioner or Comptroller to investigate claims made or disputes against the City under this
Contract. At such examination, a duly authorized representative of the Contractor may be present.
30.3 In addition to the statements required under Article 28 and this Article 30, the Contractor
and/or its Subcontractor shall, within thirty (30) Days upon notice from the Commissioner or
Comptroller, produce for examination at the Contractor’s and/or Subcontractor’s office, by a
representative of either the Commissioner or Comptroller, all of its books of account, bid documents,
financial statements, accountant workpapers, bills, invoices, payrolls, subcontracts, time books, daily
reports, bank deposit books, bank statements, check books, and cancelled checks, showing all of its acts
and transactions in connection with or relating to or arising by reason of this Contract. Further, the
Contractor and/or its Subcontractor shall submit any person in its employment, for examination under
oath by any person designated by the Commissioner or Comptroller to investigate claims made or
disputes against the City under this Contract. At such examination, a duly authorized representative of
the Contractor may be present.
30.4 Unless the information and examination required under Article 30.3 is provided by the
Contractor and/or its Subcontractor upon thirty (30) Days’ notice from the Commissioner or
Comptroller, or upon the Commissioner’s or Comptroller’s written authorization to extend the time to
comply, the City shall be released from all claims arising under, relating to or by reason of this
Contract, except for sums certified by the Commissioner to be due under the provisions of this
Contract. It is further stipulated and agreed that no person has the power to waive any of the foregoing
provisions and that in any action or dispute resolution procedure against the City to recover any sum in
excess of the sums certified by the Commissioner to be due under or by reason of this Contract, the
Contractor must allege in its complaint and prove, at trial or during such dispute resolution procedure,
compliance with the provisions of this Article 30.
30.5 In addition, after the commencement of any action or dispute resolution procedure by the
Contractor arising under or by reason of this Contract, the City shall have the right to require the
Contractor to produce for examination under oath, up until the trial of the action or hearing before the
Contract Dispute Resolution Board, the books and documents described in Article 30.3 and submit itself
and all persons in its employ for examination under oath. If this Article 30 is not complied with as
required, then the Contractor hereby consents to the dismissal of the action or dispute resolution
procedure.
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CHAPTER VII: POWERS OF THE RESIDENT ENGINEER,THE ENGINEER OR
ARCHITECT AND THE COMMISSIONER
ARTICLE 31. THE RESIDENT ENGINEER
31.1 The Resident Engineer shall have the power to inspect, supervise, and control the
performance of the Work, subject to review by the Commissioner. The Resident Engineer shall not,
however, have the power to issue an Extra Work order, except as specifically designated in writing by
the Commissioner.
ARTICLE 32. THE ENGINEER OR ARCHITECT OR PROJECT MANAGER
32.1 The Engineer or Architect or Project Manager, in addition to those matters elsewhere herein
delegated to the Engineer and expressly made subject to his/her determination, direction or approval,
shall have the power, subject to review by the Commissioner:
32.1.1 To determine the amount, quality, and location of the Work to be paid for
hereunder; and
32.1.2 To determine all questions in relation to the Work, to interpret the Contract
Drawings, Specifications, and Addenda, and to resolve all patent inconsistencies or
ambiguities therein; and
32.1.3 To determine how the Work of this Contract shall be coordinated with Work of
Other Contractors engaged simultaneously on this Project, including the power to
suspend any part of the Work, but not the whole thereof; and
32.1.4 To make minor changes in the Work as he/she deems necessary, provided such
changes do not result in a net change in the cost to the City or to the Contractor of the
Work to be done under the Contract; and
32.1.5 To amplify the Contract Drawings, add explanatory information and furnish
additional Specifications and drawings, consistent with this Contract.
32.2 The foregoing enumeration shall not imply any limitation upon the power of the Engineer or
Architect or Project Manager, for it is the intent of this Contract that all of the Work shall generally
be subject to his/her determination, direction, and approval, except where the determination, direction or
approval of someone other than the Engineer or Architect or Project Manager is expressly called for
herein.
32.3 The Engineer or Architect or Project Manager shall not, however, have the power to issue
an Extra Work order, except as specifically designated in writing by the Commissioner.
ARTICLE 33. THE COMMISSIONER
33.1 The Commissioner, in addition to those matters elsewhere herein expressly made subject to
his/her determination, direction or approval, shall have the power:
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33.1.1 To review and make determinations on any and all questions in relation to this
Contract and its performance; and
33.1.2 To modify or change this Contract so as to require the performance of Extra
Work (subject, however, to the limitations specified in Article 25) or the omission of
Contract Work; and
33.1.3 To suspend the whole or any part of the Work whenever in his/her judgment such
suspension is required:
33.1.3(a) In the interest of the City generally; or
33.1.3(b) To coordinate the Work of the various contractors engaged on this
Project pursuant to the provisions of Article 12; or
33.1.3(c) To expedite the completion of the entire Project even though the
completion of this particular Contract may thereby be delayed.
ARTICLE 34. NO ESTOPPEL
34.1 Neither the City nor any Agency, official, agent or employee thereof, shall be bound,
precluded or estopped by any determination, decision, approval, order, letter, payment or certificate made
or given under or in connection with this Contract by the City, the Commissioner, the Engineer, the
Resident Engineer, or any other official, agent or employee of the City, either before or after the final
completion and acceptance of the Work and payment therefor:
34.1.1 From showing the true and correct classification, amount, quality or character of the
Work actually done; or that any such determination, decision, order, letter, payment or
certificate was untrue, incorrect or improperly made in any particular, or that the Work, or
any part thereof, does not in fact conform to the requirements of this Contract; and
34.1.2 From demanding and recovering from the Contractor any overpayment made to it,
or such damages as the City may sustain by reason of the Contractor’s failure to perform
each and every part of its Contract.
CHAPTER VIII: LABOR PROVISIONS
ARTICLE 35. EMPLOYEES
35.1 The Contractor and its Subcontractors shall not employ on the Work:
35.1.1 Anyone who is not competent, faithful and skilled in the Work for which he/she
shall be employed; and whenever the Commissioner shall inform the Contractor, in
writing, that any employee is, in his/her opinion, incompetent, unfaithful or disobedient, that
employee shall be discharged from the Work forthwith, and shall not again be employed
upon it; or
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35.1.2 Any labor, materials or means whose employment, or utilization during the course of
this Contract, may tend to or in any way cause or result in strikes, work stoppages, delays,
suspension of Work or similar troubles by workers employed by the Contractor or its
Subcontractors, or by any of the trades working in or about the buildings and premises
where Work is being performed under this Contract, or by Other Contractors or their
Subcontractors pursuant to other contracts, or on any other building or premises owned or
operated by the City, its Agencies, departments, boards or authorities. Any violation by the
Contractor of this requirement may, upon certification of the Commissioner, be
considered as proper and sufficient cause for declaring the Contractor to be in default, and
for the City to take action against it as set forth in Chapter X of this Contract, or such other
article of this Contract as the Commissioner may deem proper; or
35.1.3 In accordance with Section 220.3-e of the Labor Law of the State of New York
(hereinafter “Labor Law”), the Contractor and its Subcontractors shall not employ on the
Work any apprentice, unless he/she is a registered individual, under a bona fide program
registered with the New York State Department of Labor. The allowable ratio of apprentices
to journey-level workers in any craft classification shall not be greater than the ratio
permitted to the Contractor as to its work force on any job under the registered program.
Any employee listed on a payroll at an apprentice wage rate, who is not registered as above,
shall be paid the wage rate determined by the Comptroller of the City for the classification
of Work actually performed. The Contractor or Subcontractor will be required to furnish
written evidence of the registration of its program and apprentices as well as all the
appropriate ratios and wage rates, for the area of the construction prior to using any
apprentices on the Contract Work.
35.2 If the total cost of the Work under this Contract is at least two hundred fifty thousand
($250,000) dollars, all laborers, workers, and mechanics employed in the performance of the Contract on
the public work site, either by the Contractor, Subcontractor or other person doing or contracting to do
the whole or a part of the Work contemplated by the Contract, shall be certified prior to performing any
Work as having successfully completed a course in construction safety and health approved by the
United States Department of Labor’s Occupational Safety and Health Administration that is at least ten
(10) hours in duration.
35.3 In accordance with Local Law Nos. 30-2012 and 33-2012, codified at sections 6-132 and
12-113 of the Administrative Code, respectively,
35.3.1 The Contractor shall not take an adverse personnel action with respect to an
officer or employee in retaliation for such officer or employee making a report of
information concerning conduct which such officer or employee knows or reasonably
believes to involve corruption, criminal activity, conflict of interest, gross
mismanagement or abuse of authority by any officer or employee relating to this
Contract to (a) the Commissioner of the Department of Investigation, (b) a member of
the New York City Council, the Public Advocate, or the Comptroller, or (c) the CCPO,
ACCO, Agency head, or Commissioner.
35.3.2 If any of the Contractor’s officers or employees believes that he or she has been
the subject of an adverse personnel action in violation of Article 35.3.1, he or she shall
be entitled to bring a cause of action against the Contractor to recover all relief
necessary to make him or her whole. Such relief may include but is not limited to: (a) an
injunction to restrain continued retaliation, (b) reinstatement to the position such
employee would have had but for the retaliation or to an equivalent position, (c)
reinstatement of full fringe benefits and seniority rights, (d) payment of two times back
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pay, plus interest, and (e) compensation for any special damages sustained as a result of
the retaliation, including litigation costs and reasonable attorney’s fees.
35.3.3 The Contractor shall post a notice provided by the City in a prominent and
accessible place on any site where work pursuant to the Contract is performed that
contains information about:
35.3.3(a) how its employees can report to the New York City Department of
Investigation allegations of fraud, false claims, criminality or corruption arising out
of or in connection with the Contract; and
35.3.3(b) the rights and remedies afforded to its employees under Administrative
Code sections 7-805 (the New York City False Claims Act) and 12-113 (the
Whistleblower Protection Expansion Act) for lawful acts taken in connection with
the reporting of allegations of fraud, false claims, criminality or corruption in
connection with the Contract.
35.3.4 For the purposes of this Article 35.3, “adverse personnel action” includes
dismissal, demotion, suspension, disciplinary action, negative performance evaluation,
any action resulting in loss of staff, office space, equipment or other benefit, failure to
appoint, failure to promote, or any transfer or assignment or failure to transfer or assign
against the wishes of the affected officer or employee.
35.3.5 This Article 35.3 is applicable to all of the Contractor’s Subcontractors having
subcontracts with a value in excess of $100,000; accordingly, the Contractor shall
include this rider in all subcontracts with a value a value in excess of $100,000.
35.4 Article 35.3 is not applicable to this Contract if it is valued at $100,000 or less. Articles
35.3.1, 35.3.2, 35.3.4, and 35.3.5 are not applicable to this Contract if it was solicited pursuant to a
finding of an emergency.
35.5 Paid Sick Leave Law.
35.5.1 Introduction and General Provisions.
35.5.1(a) The Earned Sick Time Act, also known as the Paid Sick Leave Law
(“PSLL”), requires covered employees who annually perform more than 80 hours of
work in New York City to be provided with paid sick time.
2
Contractors of the City
or of other governmental entities may be required to provide sick time pursuant to
the PSLL.
35.5.1(b) The PSLL became effective on April 1, 2014, and is codified at Title
20, Chapter 8, of the New York City Administrative Code. It is administered by the
City’s Department of Consumer Affairs (“DCA”); DCA’s rules promulgated under
the PSLL are codified at Chapter 7 of Title 6 of the Rules of the City of New York
(“Rules”).
2
Pursuant to the PSLL, if fewer than five employees work for the same employer, as determined pursuant to New
York City Administrative Code § 20-912(g), such employer has the option of providing such employees
uncompensated sick time.
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35.5.1(c) The Contractor agrees to comply in all respects with the PSLL and the
Rules, and as amended, if applicable, in the performance of this Contract. The
Contractor further acknowledges that such compliance is a material term of this
Contract and that failure to comply with the PSLL in performance of this Contract
may result in its termination.
35.5.1(d) The Contractor must notify the Agency Chief Contracting Officer
of the Agency with whom it is contracting in writing within ten (10) days of receipt
of a complaint (whether oral or written) regarding the PSLL involving the
performance of this Contract. Additionally, the Contractor must cooperate with
DCA’s education efforts and must comply with DCA’s subpoenas and other
document demands as set forth in the PSLL and Rules.
35.5.1(e) The PSLL is summarized below for the convenience of the
Contractor. The Contractor is advised to review the PSLL and Rules in their
entirety. On the website www.nyc.gov/PaidSickLeave there are links to the PSLL
and the associated Rules as well as additional resources for employers, such as
Frequently Asked Questions, timekeeping tools and model forms, and an event
calendar of upcoming presentations and webinars at which the Contractor can get
more information about how to comply with the PSLL. The Contractor
acknowledges that it is responsible for compliance with the PSLL notwithstanding
any inconsistent language contained herein.
35.5.2 Pursuant to the PSLL and the Rules: Applicability, Accrual, and Use.
35.5.2(a) An employee who works within the City of New York for more than
eighty hours in any consecutive 12-month period designated by the employer as its
“calendar year” pursuant to the PSLL (“Year”) must be provided sick time.
Employers must provide a minimum of one hour of sick time for every 30 hours
worked by an employee and compensation for such sick time must be provided at the
greater of the employee’s regular hourly rate or the minimum wage. Employers are
not required to provide more than 40 hours of sick time to an employee in any Year.
35.5.2(b) An employee has the right to determine how much sick time he or she
will use, provided that employers may set a reasonable minimum increment for the
use of sick time not to exceed four hours per Day. In addition, an employee may
carry over up to 40 hours of unused sick time to the following Year, provided that no
employer is required to allow the use of more than forty hours of sick time in a Year
or carry over unused paid sick time if the employee is paid for such unused sick time
and the employer provides the employee with at least the legally required amount of
paid sick time for such employee for the immediately subsequent Year on the first
Day of such Year.
35.5.2(c) An employee entitled to sick time pursuant to the PSLL may use sick
time for any of the following:
i. such employee’s mental illness, physical illness, injury, or health condition
or the care of such illness, injury, or condition or such employee’s need for
medical diagnosis or preventive medical care;
ii. such employee’s care of a family member (an employee’s child, spouse,
domestic partner, parent, sibling, grandchild or grandparent, or the child or
parent of an employee’s spouse or domestic partner) who has a mental
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illness, physical illness, injury or health condition or who has a need for
medical diagnosis or preventive medical care;
iii. closure of such employee’s place of business by order of a public official
due to a public health emergency; or
iv. such employee’s need to care for a child whose school or childcare provider
has been closed due to a public health emergency.
35.5.2(d) An employer must not require an employee, as a condition of taking
sick time, to search for a replacement. However, an employer may require an
employee to provide: reasonable notice of the need to use sick time; reasonable
documentation that the use of sick time was needed for a reason above if for an
absence of more than three consecutive work days; and/or written confirmation that
an employee used sick time pursuant to the PSLL. However, an employer may not
require documentation specifying the nature of a medical condition or otherwise
require disclosure of the details of a medical condition as a condition of providing
sick time and health information obtained solely due to an employee’s use of sick
time pursuant to the PSLL must be treated by the employer as confidential.
35.5.2(e) If an employer chooses to impose any permissible discretionary
requirement as a condition of using sick time, it must provide to all employees a
written policy containing those requirements, using a delivery method that
reasonably ensures that employees receive the policy. If such employer has not
provided its written policy, it may not deny sick time to an employee because of non-
compliance with such a policy.
35.5.2(f) Sick time to which an employee is entitled must be paid no later than
the payday for the next regular payroll period beginning after the sick time was used.
35.5.3 Exemptions and Exceptions. Notwithstanding the above, the PSLL does not apply to
any of the following:
35.5.3(a) an independent contractor who does not meet the definition of
employee under section 190(2) of the New York State Labor Law;
35.5.3(b) an employee covered by a valid collective bargaining agreement in
effect on April 1, 2014, until the termination of such agreement;
35.5.3(c) an employee in the construction or grocery industry covered by a valid
collective bargaining agreement if the provisions of the PSLL are expressly waived
in such collective bargaining agreement;
35.5.3(d) an employee covered by another valid collective bargaining agreement
if such provisions are expressly waived in such agreement and such agreement
provides a benefit comparable to that provided by the PSLL for such employee;
35.5.3(e) an audiologist, occupational therapist, physical therapist, or speech
language pathologist who is licensed by the New York State Department of
Education and who calls in for work assignments at will, determines his or her own
schedule, has the ability to reject or accept any assignment referred to him or her,
and is paid an average hourly wage that is at least four times the federal minimum
wage;
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35.5.3(f) an employee in a work study program under Section 2753 of Chapter
42 of the United States Code;
35.5.3(g) an employee whose work is compensated by a qualified scholarship
program as that term is defined in the Internal Revenue Code, Section 117 of Chapter
20 of the United States Code; or
35.5.3(h) a participant in a Work Experience Program (WEP) under section 336-
c of the New York State Social Services Law.
35.5.4 Retaliation Prohibited. An employer may not threaten or engage in retaliation
against an employee for exercising or attempting in good faith to exercise any right
provided by the PSLL. In addition, an employer may not interfere with any investigation,
proceeding, or hearing pursuant to the PSLL.
35.5.5 Notice of Rights.
35.5.5(a) An employer must provide its employees with written notice of their
rights pursuant to the PSLL. Such notice must be in English and the primary
language spoken by an employee, provided that DCA has made available a
translation into such language. Downloadable notices are available on DCA’s
website at http://www.nyc.gov/html/dca/html/law/PaidSickLeave.shtml.
35.5.5(b) Any person or entity that willfully violates these notice requirements is
subject to a civil penalty in an amount not to exceed fifty dollars for each employee
who was not given appropriate notice.
35.5.6 Records. An employer must retain records documenting its compliance with the
PSLL for a period of at least three years, and must allow DCA to access such records in
furtherance of an investigation related to an alleged violation of the PSLL.
35.5.7 Enforcement and Penalties.
35.5.7(a) Upon receiving a complaint alleging a violation of the PSLL, DCA has
the right to investigate such complaint and attempt to resolve it through mediation.
Within 30 Days of written notification of a complaint by DCA, or sooner in certain
circumstances, the employer must provide DCA with a written response and such
other information as DCA may request. If DCA believes that a violation of the PSLL
has occurred, it has the right to issue a notice of violation to the employer.
35.5.7(b) DCA has the power to grant an employee or former employee all
appropriate relief as set forth in New York City Administrative Code § 20-924(d).
Such relief may include, among other remedies, treble damages for the wages that
should have been paid, damages for unlawful retaliation, and damages and
reinstatement for unlawful discharge. In addition, DCA may impose on an employer
found to have violated the PSLL civil penalties not to exceed $500 for a first
violation, $750 for a second violation within two years of the first violation, and
$1,000 for each succeeding violation within two years of the previous violation.
35.5.8 More Generous Polices and Other Legal Requirements. Nothing in the PSLL is
intended to discourage, prohibit, diminish, or impair the adoption or retention of a more
generous sick time policy, or the obligation of an employer to comply with any contract,
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collective bargaining agreement, employment benefit plan or other agreement providing
more generous sick time. The PSLL provides minimum requirements pertaining to sick
time and does not preempt, limit or otherwise affect the applicability of any other law,
regulation, rule, requirement, policy or standard that provides for greater accrual or use by
employees of sick leave or time, whether paid or unpaid, or that extends other protections
to employees. The PSLL may not be construed as creating or imposing any requirement in
conflict with any federal or state law, rule or regulation.
35.6 HireNYC: Hiring and Reporting Requirements. This Article 35.6 applies to construction
contracts of $1,000,000 or more. The Contractor shall comply with the requirements of Articles 35.6.1-
35.6.5 for all non-trades jobs (e.g., for an administrative position arising out of Work ant located in New
York City). The Contractor shall reasonably cooperate with SBS and the City on specific outreach
events, including “Hire-on-the-Spot” events, for the hiring of trades workers in connection with the
Work. If provided elsewhere in this Contract, this Contract is subject to a project labor agreement.
35.6.1 Enrollment. The Contractor shall enroll with the HireNYC system, found at
www.nyc.gov/sbs, within thirty (30) days after the registration of this Contract pursuant to
Section 328 of the New York City Charter. The Contractor shall provide information
about the business, designate a primary contact and say whether it intends to hire for any
entry to mid-level job opportunities arising from this Contract and located in New York
City, and, if so, the approximate start date of the first hire.
35.6.2 Job Posting Requirements.
35.6.2(a) Once enrolled in HireNYC, the Contractor agrees to update the
HireNYC portal with all entry to mid-level job opportunities arising from this
Contract and located in New York City, if any, which shall be defined as jobs
requiring no more than an associate degree, as provided by the New York State
Department of Labor (see Column F of https://labor.ny.gov/stats/2012-2022- NYS-
Employment-Prospects.xls). The information to be updated includes the types of
entry and mid-level positions made available from the work arising from the
Contract and located in New York City, the number of positions, the anticipated
schedule of initiating the hiring process for these positions, and the contact
information for the Contractor’s representative charged with overseeing hiring.
The Contractor must update the HireNYC portal with any hiring needs arising from
the contract and located in New York City, and the requirements of the jobs to be
filled, no less than three weeks prior to the intended first day of employment for each
new position, except with the permission of SBS, not to be unreasonably withheld,
and must also update the HireNYC portal as set forth below.
35.6.2(b) After enrollment through HireNYC and submission of relevant
information, SBS will work with the Contractor to develop a recruitment plan
which will outline the candidate screening process, and will provide clear
instructions as to when, where, and how interviews will take place. HireNYC will
screen applicants based on employer requirements and refer applicants whom it
believes are qualified to the Contractor for interviews. The Contractor must
interview referred applicants whom it believes are qualified.
35.6.2(c) After completing an interview of a candidate referred by HireNYC, the
Contractor must provide feedback via the portal within twenty (20) business days to
indicate which candidates were interviewed and hired, if any. In addition, the
Contractor shall provide the start date of new hires, and additional information
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reasonably related to such hires, within twenty (20) business days after the start date.
In the event the Contractor does not have any job openings covered by this Rider in
any given year, the Contractor shall be required to provide an annual update to
HireNYC to that effect. For this purpose, the reporting year shall run from the date
of the registration of the Contract pursuant to Charter section 328 and each
anniversary date.
35.6.2(d) These requirements do not limit the Contractor’s ability to assess the
qualifications of prospective workers, and to make final hiring and retention
decisions. No provision of this Article 35.6 shall be interpreted so as to require the
Contractor to employ any particular worker.
35.6.2(e) In addition, the provisions of this Article 35.6 shall not apply to
positions that the Contractor intends to fill with employees employed pursuant to
the job retention provision of Section 22-505 of the Administrative Code of the City
of New York. The Contractor shall not be required to report such openings with
HireNYC. However, the Contractor shall enroll with the HireNYC system pursuant
to Article 35.6.1, above, and, if such positions subsequently become open, then the
remaining provisions of this Article 35.6 will apply.
35.6.3 Breach and Liquidated Damages.
If the Contractor fails to comply with the terms
of the ContrSact and this Article 35.6 ( l) by not enrolling its business with HireNYC; (2)
by not informing HireNYC, as required, of open positions; or (3) by failing to interview a
qualified candidate, the Agency may assess liquidated damages in the amount of two-
thousand five hundred dollars ($2,500) per breach. For all other events of noncompliance
with the terms of this Article 35.6, the Agency may assess liquidated damages in the
amount of five hundred dollars ($500) per breach. Furthermore, in the event the
Contractor breaches the requirements of this Article 35.6 during the term of the Contract,
the City may hold the Contractor in default of this Contract.
35.6.4 Audit Compliance. In addition to the auditing requirements set forth in other parts
of the Contract, the Contractor shall permit SBS and the City to inspect any and all
records concerning or relating to job openings or the hiring of individuals for work arising
from the Contract and located in New York City. The Contractor shall permit an
inspection within seven (7) business days of the request.
35.6.5 Other Reporting Requirements. The Contractor shall report to the City, on a
monthly basis, all information reasonably requested by the City that is necessary for the
City to comply with any reporting requirements imposed by Law, including any
requirement that the City maintain a publicly accessible database. In addition, the
Contractor agrees to comply with all reporting requirements imposed by Law, or as
otherwise requested by the City.
35.6.6 Federal Hiring Requirements. If this Contract is federally funded (as indicated
elsewhere in this Contract), the Contractor shall comply with all federal hiring
requirements as may be set forth in this Contract, including, as applicable: (a) Section 3 of
the HUD Act of 1968, which requires, to the greatest extent feasible, economic
opportunities for 30 percent of new hires be given to low- and very low-income persons,
particularly persons who are recipients of HUD assistance for housing and Executive
Order 11246, which prohibits discrimination in employment due to race, color, religion,
sex or national origin, and requires the implementation of goals for minority and female
participation for work involving any construction trade.
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ARTICLE 36. NO DISCRIMINATION
36.1 The Contractor specifically agrees, as required by Labor Law Section 220-e, as amended,
that:
36.1.1 In the hiring of employees for the performance of Work under this Contract or any
subcontract hereunder, neither the Contractor, Subcontractor, nor any person acting on
behalf of such Contractor or Subcontractor, shall by reason of race, creed, color or
national origin discriminate against any citizen of the State of New York who is qualified
and available to perform the Work to which the employment relates;
36.1.2 Neither the Contractor, Subcontractor, nor any person on its behalf shall, in any
manner, discriminate against or intimidate any employee hired for the performance of Work
under this Contract on account of race, creed, color or national origin;
36.1.3 There may be deducted from the amount payable to the Contractor by the City
under this Contract a penalty of fifty ($50.00) dollars for each person for each Day during
which such person was discriminated against or intimidated in violation of the provisions of
this Contract; and
36.1.4 This Contract may be cancelled or terminated by the City and all moneys due or to
become due hereunder may be forfeited, for a second or any subsequent violation of the
terms or conditions of this Article 36.
36.1.5 This Article 36 covers all construction, alteration and repair of any public building
or public work occurring in the State of New York and the manufacture, sale, and
distribution of materials, equipment, and supplies to the extent that such operations are
performed within the State of New York pursuant to this Contract.
36.2 The Contractor specifically agrees, as required by Section 6-108 of the Administrative Code,
as amended, that:
36.2.1 It shall be unlawful for any person engaged in the construction, alteration or repair
of buildings or engaged in the construction or repair of streets or highways pursuant to a
Contract with the City or engaged in the manufacture, sale or distribution of materials,
equipment or supplies pursuant to a Contract with the City to refuse to employ or to refuse
to continue in any employment any person on account of the race, color or creed of such
person.
36.2.2 It shall be unlawful for any person or any servant, agent or employee of any person,
described in Article 36.1.2, to ask, indicate or transmit, orally or in writing, directly or
indirectly, the race, color or creed or religious affiliation of any person employed or seeking
employment from such person, firm or corporation.
36.2.3 Breach of the foregoing provisions shall be deemed a violation of a material
provision of this Contract.
36.2.4 Any person, or the employee, manager or owner of or officer of such firm or
corporation who shall violate any of the provisions of this Article 36.2 shall, upon
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conviction thereof, be punished by a fine of not more than one hundred ($100.00) dollars or
by imprisonment for not more than thirty (30) Days, or both.
36.3 This Contract is subject to the requirements of Executive Order No. 50 (1980) (“E.O. 50”), as
revised, and the rules and regulations promulgated thereunder. No contract will be awarded unless and
until these requirements have been complied with in their entirety. By signing this Contract, the
Contractor agrees that it:
36.3.1 Will not engage in any unlawful discrimination against any employee or applicant
for employment because of race, creed, color, national origin, sex, age, disability, marital
status or sexual orientation with respect to all employment decisions including, but not
limited to, recruitment, hiring, upgrading, demotion, downgrading, transfer, training, rates
of pay or other forms of compensation, layoff, termination, and all other terms and
conditions of employment; and
36.3.2 Will not engage in any unlawful discrimination in the selection of Subcontractors
on the basis of the owner’s race, color, creed, national origin, sex, age, disability, marital
status or sexual orientation; and
36.3.3 Will state in all solicitations or advertisements for employees placed by or on behalf
of the Contractor that all qualified applicants will receive consideration for employment
without unlawful discrimination based on race, creed, color, national origin, sex, age,
citizens status, disability, marital status, sexual orientation, or that it is an equal employment
opportunity employer; and
36.3.4 Will send to each labor organization or representative of workers with which it has a
collective bargaining agreement or other contract or memorandum of understanding, written
notification of its equal employment opportunity commitments under E.O. 50 and the rules
and regulations promulgated thereunder; and
36.3.5 Will furnish, before the award of the Contract, all information and reports,
including an employment report, that are required by E.O. 50, the rules and regulations
promulgated thereunder, and orders of the City Department of Business Services, Division
of Labor Services (DLS) and will permit access to its books, records, and accounts by the
DLS for the purposes of investigation to ascertain compliance with such rules, regulations,
and orders.
36.4 The Contractor understands that in the event of its noncompliance with the nondiscrimination
clauses of this Contract or with any of such rules, regulations, or orders, such noncompliance shall
constitute a material breach of this Contract and noncompliance with E.O. 50 and the rules and
regulations promulgated thereunder. After a hearing held pursuant to the rules of the DLS, the Director
of the DLS may direct the Commissioner to impose any or all of the following sanctions:
36.4.1 Disapproval of the Contractor; and/or
36.4.2 Suspension or termination of the Contract; and/or
36.4.3 Declaring the Contractor in default; and/or
36.4.4 In lieu of any of the foregoing sanctions, the Director of the DLS may impose an
employment program.
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In addition to any actions taken under this Contract, failure to comply with E.O. 50 and the rules and
regulations promulgated thereunder, in one or more instances, may result in a City Agency declaring the
Contractor to be non-responsible in future procurements. The Contractor further agrees that it will
refrain from entering into any Contract or Contract modification subject to E.O. 50 and the rules and
regulations promulgated thereunder with a Subcontractor who is not in compliance with the
requirements of E.O. 50 and the rules and regulations promulgated thereunder.
36.5 The Contractor specifically agrees, as required by Section 6-123 of the Administrative
Code, that:
36.5.1 The Contractor will not engage in any unlawful discriminatory practice in violation
of Title 8 of the Administrative Code; and
36.5.2 Any failure to comply with this Article 36.5 may subject the Contractor to the
remedies set forth in Section 6-123 of the Administrative Code, including, where
appropriate, sanctions such as withholding of payment, imposition of an employment
program, finding the Contractor to be in default, cancellation of the Contract, or any other
sanction or remedy provided by Law or Contract.
ARTICLE 37. LABOR LAW REQUIREMENTS
37.1 The Contractor shall strictly comply with all applicable provisions of the Labor Law, as
amended. Such compliance is a material term of this Contract.
37.2 The Contractor specifically agrees, as required by Labor Law Sections 220 and 220-d, as
amended, that:
37.2.1 Hours of Work: No laborer, worker, or mechanic in the employ of the Contractor,
Subcontractor or other person doing or contracting to do the whole or a part of the Work
contemplated by this Contract shall be permitted or required to work more than eight (8)
hours in any one (1) Day, or more than five (5) Days in any one (1) week, except as
provided in the Labor Law and in cases of extraordinary emergency including fire, flood, or
danger to life or property, or in the case of national emergency when so proclaimed by the
President of the United States of America.
37.2.2 In situations in which there are not sufficient laborers, workers, and mechanics who
may be employed to carry on expeditiously the Work contemplated by this Contract as a
result of such restrictions upon the number of hours and Days of labor, and the immediate
commencement or prosecution or completion without undue delay of the Work is necessary
for the preservation of the Site and/or for the protection of the life and limb of the persons
using the same, such laborers, workers, and mechanics shall be permitted or required to
work more than eight (8) hours in any one (1) Day; or five (5) Days in any one (1) week;
provided, however, that upon application of any Contractor, the Commissioner shall have
first certified to the Commissioner of Labor of the State of New York (hereinafter
“Commissioner of Labor”) that such public Work is of an important nature and that a delay
in carrying it to completion would result in serious disadvantage to the public; and provided,
further, that such Commissioner of Labor shall have determined that such an emergency
does in fact exist as provided in Labor Law Section 220.2.
37.2.3 Failure of the Commissioner to make such a certification to the Commissioner of
Labor shall not entitle the Contractor to damages for delay or for any cause whatsoever.
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37.2.4 Prevailing Rate of Wages: The wages to be paid for a legal day’s Work to laborers,
workers, or mechanics employed upon the Work contemplated by this Contract or upon
any materials to be used thereon shall not be less than the “prevailing rate of wage” as
defined in Labor Law Section 220, and as fixed by the Comptroller in the attached
Schedule of Wage Rates and in updated schedules thereof. The prevailing wage rates and
supplemental benefits to be paid are those in effect at the time the Work is being
performed.
37.2.5 Requests for interpretation or correction in the Information for Bidders includes all
requests for clarification of the classification of trades to be employed in the performance of
the Work under this Contract. In the event that a trade not listed in the Contract is in fact
employed during the performance of this Contract, the Contractor shall be required to
obtain from the Agency the prevailing wage rates and supplementary benefits for the trades
used and to complete the performance of this Contract at the price at which the Contract
was awarded.
37.2.6 Minimum Wages: Except for employees whose wage is required to be fixed
pursuant to Labor Law Section 220, all persons employed by the Contractor and any
Subcontractor in the manufacture or furnishing of the supplies, materials, or equipment, or
the furnishing of work, labor, or services, used in the performance of this Contract, shall be
paid, without subsequent deduction or rebate unless expressly authorized by Law, not less
than the sum mandated by Law.
37.3 Working Conditions: No part of the Work, labor or services shall be performed or rendered
by the Contractor in any plants, factories, buildings or surroundings or under working conditions which
are unsanitary or hazardous or dangerous to the health and safety of employees engaged in the
performance of this Contract. Compliance with the safety, sanitary, and factory inspection Laws of the
state in which the Work is to be performed shall be prima facie evidence of compliance with this Article
37.3.
37.4 Prevailing Wage Enforcement: The Contractor agrees to pay for all costs incurred by the
City in enforcing prevailing wage requirements, including the cost of any investigation conducted by or
on behalf of the Agency or the Comptroller, where the City discovers a failure to comply with any of
the requirements of this Article 37 by the Contractor or its Subcontractor(s). The Contractor also
agrees that, should it fail or refuse to pay for any such investigation, the Agency is hereby authorized to
deduct from a Contractor’s account an amount equal to the cost of such investigation.
37.4.1 The Labor Law Section 220 and Section 220-d, as amended, provide that this
Contract shall be forfeited and no sum paid for any Work done hereunder on a second
conviction for willfully paying less than:
37.4.1(a) The stipulated prevailing wage scale as provided in Labor Law section
220, as amended, or
37.4.1(b) The stipulated minimum hourly wage scale as provided in Labor Law
section 220-d, as amended.
37.4.2 For any breach or violation of either working conditions (Article 37.3) or minimum
wages (Article 37.2.6) provisions, the party responsible therefor shall be liable to the City
for liquidated damages, which may be withheld from any amounts due on any contracts
with the City of such party responsible, or may be recovered in actions brought by the City
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Corporation Counsel in the name of the City, in addition to damages for any other breach
of this Contract, for a sum equal to the amount of any underpayment of wages due to any
employee engaged in the performance of this Contract. In addition, the Commissioner
shall have the right to cancel contracts and enter into other contracts for the completion of
the original contract, with or without public letting, and the original Contractor shall be
liable for any additional cost. All sums withheld or recovered as deductions, rebates,
refunds, or underpayment of wages hereunder, shall be held in a special deposit account
and shall be paid without interest, on order of the Comptroller, directly to the employees
who have been paid less than minimum rates of pay as set forth herein and on whose
account such sums were withheld or recovered, provided that no claims by employees for
such payments shall be entertained unless made within two (2) years from the date of
actual notice to the Contractor of the withholding or recovery of such sums by the City.
37.4.3 A determination by the Comptroller that a Contractor and/or its Subcontractor
willfully violated Labor Law Section 220 will be forwarded to the City’s five District
Attorneys for review.
37.4.4 The Contractor’s or Subcontractor’s noncompliance with this Article 37.4 and
Labor Law Section 220 may result in an unsatisfactory performance evaluation and the
Comptroller may also find and determine that the Contractor or Subcontractor willfully
violated the New York Labor Law.
37.4.4(a) An unsatisfactory performance evaluation for noncompliance with this
Article 37.4 may result in a determination that the Contractor is a non-responsible
bidder on subsequent procurements with the City and thus a rejection of a future
award of a contract with the City, as well as any other sanctions provided for by
Law.
37.4.4(b) Labor Law Section 220-b, as amended, provides that when two (2)
final determinations have been rendered against a Contractor or Subcontractor
within any consecutive six (6) year period determining that such Contractor or
Subcontractor has willfully failed to pay the prevailing rate of wages or to provide
supplements in accordance with the Labor Law and this Article 37.4, whether such
failures were concurrent or consecutive and whether or not such final determinations
concerning separate public works projects are rendered simultaneously, such
Contractor or Subcontractor shall be ineligible to submit a bid on or be awarded
any public works contract with the City for a period of five (5) years from the
second final determination. If the final determination involves the falsification of
payroll records or the kickback of wages or supplements, the Contractor or
Subcontractor shall be ineligible to submit a bid on or be awarded any public works
contract with the City for a period of five (5) years from the first final determination.
37.4.4(c) Labor Law Section 220, as amended, provides that the Contractor or
Subcontractor found to have violated this Article 37.4 may be directed to make
payment of wages or supplements including interest found to be due, and the
Contractor or Subcontractor may be directed to make payment of a further sum as
a civil penalty in an amount not exceeding twenty-five (25%) percent of the total
amount found to be due.
37.5 The Contractor and its Subcontractors shall within ten (10) Days after mailing of a Notice
of Award or written order, post in prominent and conspicuous places in each and every plant, factory,
building, and structure where employees of the Contractor and its Subcontractors engaged in the
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performance of this Contract are employed, notices furnished by the City, in relation to prevailing
wages and supplements, minimum wages, and other stipulations contained in Sections 220 and 220-h of
the Labor Law, and the Contractor and its Subcontractors shall continue to keep such notices posted in
such prominent and conspicuous places until Final Acceptance of the supplies, materials, equipment, or
Work, labor, or services required to be furnished or rendered under this Contract.
37.6 The Contractor shall strictly comply with all of the provisions of Articles 37.6.1 through
37.6.5, and provide for all workers, laborers or mechanics in its employ, the following:
37.6.1 Notices Posted At Site: Post, in a location designated by the City, schedules of
prevailing wages and supplements for this Project, a copy of all re-determinations of such
schedules for the Project, the Workers’ Compensation Law Section 51 notice, all other
notices required by Law to be posted at the Site, the City notice that this Project is a public
works project on which each worker is entitled to receive the prevailing wages and
supplements for the occupation at which he or she is working, and all other notices which
the City directs the Contractor to post. The Contractor shall provide a surface for such
notices which is satisfactory to the City. The Contractor shall maintain and keep current
such notices in a legible manner and shall replace any notice or schedule which is damaged,
defaced, illegible or removed for any reason. The Contractor shall post such notices
before commencing any Work on the Site and shall maintain such notices until all Work
on the Site is complete; and
37.6.2 Daily Site Sign-in Sheets: Maintain daily Site sign-in sheets, and require that
Subcontractors maintain daily Site sign-in sheets for its employees, which include blank
spaces for an employee’s name to be both printed and signed, job title, date started and
Social Security number, the time the employee began work and the time the employee left
work, until Final Acceptance of the supplies, materials, equipment, or Work, labor, or
services to be furnished or rendered under this Contract unless exception is granted by the
Comptroller upon application by the Agency. In the alternative, subject to the approval of
the CCPO, the Contractor and Subcontractor may maintain an electronic or biometric
sign-in system, which provides the information required by this Article 37.6.2; and
37.6.3 Individual Employee Information Notices: Distribute a notice to each worker,
laborer or mechanic employed under this Contract, in a form provided by the Agency, that
this Project is a public works project on which each worker, laborer or mechanic is entitled
to receive the prevailing rate of wages and supplements for the occupation at which he or
she is working. If the total cost of the Work under this Contract is at least two hundred
fifty thousand ($250,000) dollars, such notice shall also include a statement that each
worker, laborer or mechanic must be certified prior to performing any Work as having
successfully completed a course in construction safety and health approved by the United
States Department of Labor’s Occupational Safety and Health Administration that is at least
ten (10) hours in duration. Such notice shall be distributed to each worker before he or she
starts performing any Work of this Contract and with the first paycheck after July first of
each year. “Worker, laborer or mechanic” includes employees of the Contractor and all
Subcontractors and all employees of suppliers entering the Site. At the time of distribution,
the Contractor shall have each worker, laborer or mechanic sign a statement, in a form
provided by the Agency, certifying that the worker has received the notice required by this
Article 37.6.3, which signed statement shall be maintained with the payroll records required
by this Contract; and
37.6.3(a) The Contractor and each Subcontractor shall notify each worker,
laborer or mechanic employed under this Contract in writing of the prevailing rate of
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wages for their particular job classification. Such notification shall be given to every
worker, laborer, and mechanic on their first pay stub and with every pay stub
thereafter; and
37.6.4 Site Laminated Identification Badges: The Contractor shall provide laminated
identification badges which include a photograph of the worker’s, laborer’s or mechanic’s
face and indicate the worker’s, laborer’s or mechanic’s name, trade, employer’s name, and
employment starting date (month/day/year). Further, the Contractor shall require as a
condition of employment on the Site, that each and every worker, laborer or mechanic wear
the laminated identification badge at all times and that it may be seen by any representative
of the City. The Commissioner may grant a written waiver from the requirement that the
laminated identification badge include a photograph if the Contractor demonstrates that the
identity of an individual wearing a laminated identification badge can be easily verified by
another method; and
37.6.5 Language Other Than English Used On Site: Provide the ACCO notice when three
(3) or more employees (worker and/or laborer and/or mechanic) on the Site, at any time,
speak a language other than English. The ACCO will then provide the Contractor the
notices described in Article 37.6.1 in that language or languages as may be required. The
Contractor is responsible for all distributions under this Article 37; and
37.6.6 Provision of Records: The Contractor and Subcontractor(s) shall produce within
five (5) Days on the Site of the Work and upon a written order of the Engineer, the
Commissioner, the ACCO, the Agency EAO, or the Comptroller, such records as are
required to be kept by this Article 37.6; and
37.6.7 The Contractor and Subcontractor(s) shall pay employees by check or direct
deposit. If this Contract is for an amount greater than one million ($1,000,000) dollars,
checks issued by the Contractor to covered employees shall be generated by a payroll
service or automated payroll system (an in-house system may be used if approved by the
Agency). For any subcontract for an amount greater than seven hundred fifty thousand
($750,000) dollars, checks issued by a Subcontractor to covered employees shall be
generated by a payroll service or automated payroll system (an in-house system may be used
if approved by the Agency); and
37.6.8 The failure of the Contractor or Subcontractor(s) to comply with the provisions of
Articles 37.6.1 through 37.6.7 may result in the Commissioner declaring the Contractor in
default and/or the withholding of payments otherwise due under the Contract.
37.7 The Contractor and its Subcontractors shall keep such employment and payroll records as
are required by Section 220 of the Labor Law. The failure of the Contractor or Subcontractor(s) to
comply with the provisions of this Article 37.7 may result in the Commissioner declaring the
Contractor in default and/or the withholding of payments otherwise due under the Contract.
37.8 At the time the Contractor makes application for each partial payment and for final payment,
the Contractor shall submit to the Commissioner a written payroll certification, in the form provided by
this Contract, of compliance with the prevailing wage, minimum wage, and other provisions and
stipulations required by Labor Law Section 220 and of compliance with the training requirements of
Labor Law Section 220-h set forth in Article 35.2. This certification of compliance shall be a condition
precedent to payment and no payment shall be made to the Contractor unless and until each such
certification shall have been submitted to and received by the Commissioner.
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37.9 This Contract is executed by the Contractor with the express warranty and representation
that the Contractor is not disqualified under the provisions of Section 220 of the Labor Law from the
award of the Contract.
37.10 Any breach or violation of any of the foregoing shall be deemed a breach or violation of a
material provision of this Contract, and grounds for cancellation thereof by the City.
ARTICLE 38. PAYROLL REPORTS
38.1 The Contractor and its Subcontractor(s) shall maintain on the Site during the performance
of the Work the original payrolls or transcripts thereof which the Contractor and its Subcontractor(s)
are required to maintain and shall submit such original payrolls or transcripts, subscribed and affirmed by
it as true, within thirty (30) Days after issuance of its first payroll, and every thirty (30) Days thereafter,
pursuant to Labor Law Section 220(3-a)(a)(iii). The Contractor and Subcontractor(s) shall submit such
original payrolls or transcripts along with each and every payment requisition. If payment requisitions are
not submitted at least once a month, the Contractor and its Subcontractor(s) shall submit original
payrolls and transcripts both along with its payment requisitions and independently of its payment
requisitions.
38.2 The Contractor shall maintain payrolls or transcripts thereof for six (6) years from the
date of completion of the Work on this Contract. If such payrolls and transcripts are maintained outside
of New York City after the completion of the Work and their production is required pursuant to this
Article 38, the Contractor shall produce such records in New York City upon request by the City.
38.3 The Contractor and Subcontractor(s) shall comply with any written order, direction, or
request made by the Engineer, the Commissioner, the ACCO, the Agency EAO, the Agency Labor
Law Investigator(s), or the Comptroller, to provide to the requesting party any of the following
information and/or records within five (5) Days of such written order, direction, or request:
38.3.1 Such original payrolls or transcripts thereof subscribed and affirmed by it as true
and the statements signed by each worker pursuant to this Chapter VIII; and/or
38.3.2 Attendance sheets for each Day on which any employee of the Contractor
and/or any of the Subcontractor(s) performed Work on the Site, which attendance sheet
shall be in a form acceptable to the Agency and shall provide information acceptable to the
Agency to identify each such employee; and/or
38.3.3 Any other information to satisfy the Engineer, the Commissioner, the ACCO,
the Agency EAO, the Agency Labor Law Investigator(s) or the Comptroller, that this
Chapter VIII and the Labor Law, as to the hours of employment and prevailing rates of
wages and/or supplemental benefits, are being observed.
38.4 The failure of the Contractor or Subcontractor(s) to comply with the provisions of Articles
38.1 and/or 38.2 may result in the Commissioner declaring the Contractor in default and/or the
withholding of payments otherwise due under the Contract.
ARTICLE 39. DUST HAZARDS
39.1 Should a harmful dust hazard be created in performing the Work of this Contract, for the
elimination of which appliances or methods have been approved by the Board of Standards and Appeals
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of the City of New York, such appliances and methods shall be installed, maintained, and effectively
operated during the continuance of such harmful dust hazard. Failure to comply with this provision after
notice shall make this Contract voidable at the sole discretion of the City.
CHAPTER IX: PARTIAL AND FINAL PAYMENTS
ARTICLE 40. CONTRACT PRICE
40.1 The City shall pay, and the Contractor agrees to accept, in full consideration for the
Contractor’s performance of the Work subject to the terms and conditions hereof, the lump sum price
or unit prices for which this Contract was awarded, plus the amount required to be paid for any Extra
Work ordered by the Commissioner under Article 25, less credit for any Work omitted pursuant to
Article 29.
ARTICLE 41. BID BREAKDOWN ON LUMP SUM
41.1 Within fifteen (15) Days after the commencement date specified in the Notice to Proceed
or Order to Work, unless otherwise directed by the Resident Engineer, the Contractor shall submit
to the Resident Engineer a breakdown of its bid price, or of lump sums bid for items of the Contract,
showing the various operations to be performed under the Contract, as directed in the progress schedule
required under Article 9, and the value of each of such operations, the total of such items to equal the
lump sum price bid. Said breakdown must be approved in writing by the Resident Engineer.
41.2 No partial payment will be approved until the Contractor submits a bid breakdown that is
acceptable to the Resident Engineer.
41.3 The Contractor shall also submit such other information relating to the bid breakdown as
directed by the Resident Engineer. Thereafter, the breakdown may be used only for checking the
Contractor’s applications for partial payments hereunder, but shall not be binding upon the City, the
Commissioner, or the Engineer for any purpose whatsoever.
ARTICLE 42. PARTIAL PAYMENTS
42.1 From time to time as the Work progresses satisfactorily, but not more often than once each
calendar month (except where the Commissioner approves in writing the submission of invoices on a
more frequent basis and for invoices relating to Work performed pursuant to a change order), the
Contractor may submit to the Engineer a requisition for a partial payment in the prescribed form, which
shall contain an estimate of the quantity and the fair value of the Work done during the payment period.
42.2 Partial payments may be made for materials, fixtures, and equipment in advance of their actual
incorporation in the Work, as the Commissioner may approve, and upon the terms and conditions set
forth in the General Conditions.
42.3 The Contractor shall also submit to the Commissioner in connection with every application
for partial payment a verified statement in the form prescribed by the Comptroller setting forth the
information required under Labor Law Section 220-a.
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42.4 Within thirty (30) Days after receipt of a satisfactory payment application, and within sixty
(60) Days after receipt of a satisfactory payment application in relation to Work performed pursuant to a
change order, the Engineer will prepare and certify, and the Commissioner will approve, a voucher for a
partial payment in the amount of such approved estimate, less any and all deductions authorized to be
made by the Commissioner under the terms of this Contract or by Law.
ARTICLE 43. PROMPT PAYMENT
43.1 The Prompt Payment provisions of the PPB Rules in effect at the time of the bid will be
applicable to payments made under this Contract. The provisions require the payment to the Contractor
of interest on payments made after the required payment date, except as set forth in the PPB Rules.
43.2 The Contractor shall submit a proper invoice to receive payment, except where the Contract
provides that the Contractor will be paid at predetermined intervals without having to submit an invoice
for each scheduled payment.
43.3 Determination of interest due will be made in accordance with the PPB Rules.
43.4 If the Contractor is paid interest, the proportionate share(s) of that interest shall be forwarded
by the Contractor to its Subcontractor(s).
43.5 The Contractor shall pay each Subcontractor or Materialman not later than seven (7) Days
after receipt of payment out of amounts paid to the Contractor by the City for Work performed by the
Subcontractor or Materialman under this Contract.
43.5.1 If Contractor fails to make any payment to any Subcontractor or Materialman
within seven (7) Days after receipt of payment by the City pursuant to this Article 43.5,
then the Contractor shall pay interest on amounts due to such Subcontractor or
Materialman at the rate of interest in effect on the date such payment is made by the
Contractor computed in accordance with Section 756-b (1)(b) of the New York General
Business Law. Accrual of interest shall commence on the Day immediately following the
expiration of the seventh Day following receipt of payment by the Contractor from the
City and shall end on the date on which payment is made.
43.6 The Contractor shall include in each of its subcontracts a provision requiring each
Subcontractor to make payment to each of its Subcontractors or Materialmen for Work performed
under this Contract in the same manner and within the same time period set forth above.
ARTICLE 44. SUBSTANTIAL COMPLETION PAYMENT
44.1 The Contractor shall submit with the Substantial Completion requisition:
44.1.1 A final verified statement of any pending Article 27 disputes in accordance with the
PPB Rules and this Contract and any and all alleged claims against the City, in any way
connected with or arising out of this Contract (including those as to which details may have
been furnished pursuant to Articles 11, 27, 28, and 30) setting forth with respect to each
such claim the total amount thereof, the various items of labor and materials included
therein, and the alleged value of each item; and if the alleged claim be one for delay, the
alleged cause of each such delay, the period or periods of time, giving the dates when the
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Contractor claims the performance of the Work or a particular part thereof was delayed,
and an itemized statement and breakdown of the amount claimed for each such delay.
44.1.1(a) With respect to each such claim, the Commissioner, the
Comptroller and, in the event of litigation, the City Corporation Counsel
shall have the same right to inspect, and to make extracts or copies of, the
Contractor’s books, vouchers, records, etc., as is referred to in Articles 11,
27, 28, and 30. Nothing contained in this Article 44.1.1(a) is intended to or
shall relieve the Contractor from the obligation of complying strictly with
Articles 11, 27, 28, and 30. The Contractor is warned that unless such
claims are completely set forth as herein required, the Contractor upon
acceptance of the Substantial Completion payment pursuant to this Article
44, will have waived any such claims.
44.1.2 A Final Approved Punch List.
44.1.3 Where required, a request for an extension of time to achieve Substantial
Completion or final extension of time.
44.2 The Commissioner shall issue a voucher calling for payment of any part or all of the balance
due for Work performed under the Contract, including monies retained under Article 21, less any and
all deductions authorized to be made by the Commissioner, under this Contract or by Law, and less
twice the amount the Commissioner considers necessary to ensure the completion of the balance of the
Work by the Contractor. Such a payment shall be considered a partial and not a final payment. No
Substantial Completion payment shall be made under this Article 44 where the Contractor failed to
complete the Work within the time fixed for such completion in the Schedule A of the General
Conditions, or within the time to which completion may have been extended, until an extension or
extensions of time for the completion of Work have been acted upon pursuant to Article 13.
44.3 No further partial payments shall be made to the Contractor after Substantial Completion,
except the Substantial Completion payment and payment pursuant to any Contractor’s requisition that
were properly filed with the Commissioner prior to the date of Substantial Completion; however, the
Commissioner may grant a waiver for further partial payments after the date of Substantial Completion
to permit payments for change order Work and/or release of retainage and deposits pursuant to Articles
21 and 24. Such waiver shall be in writing.
44.4 The Contractor acknowledges that nothing contained in this Article 44 is intended to or shall
in any way diminish the force and effect of Article 13.
ARTICLE 45. FINAL PAYMENT
45.1 After completion and Final Acceptance of the Work, the Contractor shall submit all
required certificates and documents, together with a requisition for the balance claimed to be due under
the Contract, less the amount authorized to be retained for maintenance under Article 24. Such
submission shall be within 90 days of the date of the Commissioner’s written determination of Final
Acceptance, or within such additional time as may be granted by the Commissioner in writing. If the
Contractor fails to submit all required certificates and documents within the time allowed, no payment
of the balance claimed shall be made to the Contractor and the Contractor shall be deemed to have
forfeited its right to payment of any balance claimed. A verified statement similar to that required in
connection with applications for partial payments shall also be submitted to the Commissioner.
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45.2 Amended Verified Statement of Claims: The Contractor shall also submit with the final
requisition any amendments to the final verified statement of any pending dispute resolution procedures
in accordance with the PPB Rules and this Contract and any and all alleged claims against the City, in
any way connected with or arising out of this Contract (including those as to which details may have
been furnished pursuant to Articles 11, 27, 28, and 30) that have occurred subsequent to Substantial
Completion, setting forth with respect to each such claim the total amount thereof, the various items of
labor and materials included therein, and the alleged value of each such item; and if the alleged claim be
one for delay, the alleged cause of each such delay, the period or periods of time, giving the dates when
the Contractor claims the performance of the Work or a particular part thereof was delayed, and an
itemized statement and breakdown of the amount claimed for each such delay. With reference to each
such claim, the Commissioner, the Comptroller and, in the event of litigation, the City Corporation
Counsel shall have the same right to inspect, and to make extracts or copies of, the Contractor’s books,
vouchers, records, etc., as is referred to in Articles 11, 27, 28, and 30. Nothing contained in this Article
45.2, is intended to or shall relieve the Contractor from the obligation of complying strictly with
Articles 11, 27, 28, and 30. The Contractor is warned that unless such claims are completely set forth as
herein required, the Contractor, upon acceptance of the Final Payment pursuant to Article 46, will have
waived any such claims.
45.3 Preparation of Final Voucher: Upon determining the balance due hereunder other than on
account of claims, the Engineer will prepare and certify, for the Commissioner’s approval, a voucher for
final payment in that amount less any and all deductions authorized to be made by the Commissioner
under this Contract or by Law. In the case of a lump sum Contract, the Commissioner shall certify the
voucher for final payment within thirty (30) Days from the date of completion and acceptance of the
Work, provided all requests for extensions of time have been acted upon.
45.3.1 All prior certificates and vouchers upon which partial payments were made, being
merely estimates made to enable the Contractor to prosecute the Work more
advantageously, shall be subject to correction in the final voucher, and the certification of
the Engineer thereon and the approval of the Commissioner thereof, shall be conditions
precedent to the right of the Contractor to receive any money hereunder. Such final
voucher shall be binding and conclusive upon the Contractor.
45.3.2 Payment pursuant to such final voucher, less any deductions authorized to be made
by the Commissioner under this Contract or by Law, shall constitute the final payment,
and shall be made by the Comptroller within thirty (30) Days after the filing of such
voucher in his/her office.
45.4 The Contractor acknowledges that nothing contained in this Article 45 is intended to or shall
in any way diminish the force and effect of Article 13.
ARTICLE 46. ACCEPTANCE OF FINAL PAYMENT
46.1 The acceptance by the Contractor, or by anyone claiming by or through it, of the final
payment, whether such payment be made pursuant to any judgment of any court, or otherwise, shall
constitute and operate as a release of the City from any and all claims of and liability to the Contractor
for anything heretofore done or furnished for the Contractor relating to or arising out of this Contract
and the Work done hereunder, and for any prior act, neglect or default on the part of the City or any of
its officials, agents or employees, excepting only a claim against the City for the amounts deducted or
retained in accordance with the terms and provisions of this Contract or by Law, and excepting any
claims, not otherwise waived, or any pending dispute resolution procedures which are contained in the
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verified statement filed with the Contractor’s substantial and final requisitions pursuant to Articles 44
and 45.
46.2 The Contractor is warned that the execution by it of a release, in connection with the
acceptance of the final payment, containing language purporting to reserve claims other than those herein
specifically excepted from the operation of this Article 46, or those for amounts deducted by the
Commissioner from the final requisition or from the final payment as certified by the Engineer and
approved by the Commissioner, shall not be effective to reserve such claims, anything stated to the
Contractor orally or in writing by any official, agent or employee of the City to the contrary
notwithstanding.
46.3 Should the Contractor refuse to accept the final payment as tendered by the Comptroller, it
shall constitute a waiver of any right to interest thereon.
46.4 The Contractor, however, shall not be barred by this Article 46 from commencing an action
for breach of Contract to the extent permitted by Law and by the terms of the Contract for any claims
that are contained in the verified statement filed with the Contractor’s substantial and final requisitions
pursuant to Articles 44 and 45 or that arose after submission of the final payment requisition, provided
that a detailed and verified statement of claim is served upon the contracting Agency and Comptroller
not later than forty (40) Days after the making of such final payment by electronic funds transfer (EFT)
or the mailing of such final payment. The statement shall specify the items upon which the claim will be
based and any such claim shall be limited to such items.
ARTICLE 47. APPROVAL BY PUBLIC DESIGN COMMISSION
47.1 All works of art, including paintings, mural decorations, stained glass, statues, bas-reliefs, and
other sculptures, monuments, fountains, arches, and other structures of a permanent character intended
for ornament or commemoration, and every design of the same to be used in the performance of this
Contract, and the design of all bridges, approaches, buildings, gates, fences, lamps, or structures to be
erected, pursuant to the terms of this Contract, shall be submitted to the Art Commission, d/b/a the
Public Design Commission of the City of New York, and shall be approved by the Public Design
Commission prior to the erection or placing in position of the same. The final payment shall not become
due or payable under this Contract unless and until the Public Design Commission shall certify that the
design for the Work herein contracted for has been approved by the said Public Design Commission, and
that the same has been executed in substantial accordance with the design so approved, pursuant to the
provisions of Chapter 37, Section 854 of the City Charter, as amended.
CHAPTER X: CONTRACTOR’S DEFAULT
ARTICLE 48. COMMISSIONER’S RIGHT TO DECLARE CONTRACTOR IN DEFAULT
48.1 In addition to those instances specifically referred to in other Articles herein, the
Commissioner shall have the right to declare the Contractor in default of this Contract if:
48.1.1 The Contractor fails to commence Work when notified to do so by the
Commissioner; or if
48.1.2 The Contractor shall abandon the Work; or if
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48.1.3 The Contractor shall refuse to proceed with the Work when and as directed by the
Commissioner; or if
48.1.4 The Contractor shall, without just cause, reduce its working force to a number
which, if maintained, would be insufficient, in the opinion of the Commissioner, to
complete the Work in accordance with the progress schedule; or if
48.1.5 The Contractor shall fail or refuse to increase sufficiently such working force when
ordered to do so by the Commissioner; or if
48.1.6 The Contractor shall sublet, assign, transfer, convert or otherwise dispose of this
Contract other than as herein specified; or sell or assign a majority interest in the
Contractor; or if
48.1.7 The Contractor fails to secure and maintain all required insurance; or if
48.1.8 A receiver or receivers are appointed to take charge of the Contractor’s property or
affairs; or if
48.1.9 The Commissioner shall be of the opinion that the Contractor is or has been
unnecessarily or unreasonably or willfully delaying the performance and completion of the
Work, or the award of necessary subcontracts, or the placing of necessary material and
equipment orders; or if
48.1.10 The Commissioner shall be of the opinion that the Contractor is or has been
willfully or in bad faith violating any of the provisions of this Contract; or if
48.1.11 The Commissioner shall be of the opinion that the Work cannot be completed
within the time herein provided therefor or within the time to which such completion may
have been extended; provided, however, that the impossibility of timely completion is, in
the Commissioner’s opinion, attributable to conditions within the Contractor’s control; or
if
48.1.12 The Work is not completed within the time herein provided therefor or within the
time to which the Contractor may be entitled to have such completion extended; or if
48.1.13 Any statement or representation of the Contractor in the Contract or in any
document submitted by the Contractor with respect to the Work, the Project, or the
Contract (or for purposes of securing the Contract) was untrue or incorrect when made; or
if
48.1.14 The Contractor or any of its officers, directors, partners, five (5%) percent
shareholders, principals, or other persons substantially involved in its activities, commits
any of the acts or omissions specified as the grounds for debarment in the PPB Rules.
48.2 Before the Commissioner shall exercise his/her right to declare the Contractor in default, the
Commissioner shall give the Contractor an opportunity to be heard, upon not less than two (2) Days’
notice.
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ARTICLE 49. EXERCISE OF THE RIGHT TO DECLARE DEFAULT
49.1 The right to declare the Contractor in default for any of the grounds specified or referred to in
Article 48 shall be exercised by sending the Contractor a notice, signed by the Commissioner, setting
forth the ground or grounds upon which such default is declared (hereinafter referred to as a “Notice of
Default”).
49.2 The Commissioner’s determination that the Contractor is in default shall be conclusive,
final, and binding on the parties and such a finding shall preclude the Contractor from commencing a
plenary action for any damages relating to the Contract. If the Contractor protests the determination of
the Commissioner, the Contractor may commence an action in a court of competent jurisdiction of the
State of New York under Article 78 of the New York Civil Practice Law and Rules.
ARTICLE 50. QUITTING THE SITE
50.1 Upon receipt of such notice the Contractor shall immediately discontinue all further
operations under this Contract and shall immediately quit the Site, leaving untouched all plant,
materials, equipment, tools, and supplies then on the Site.
ARTICLE 51. COMPLETION OF THE WORK
51.1 The Commissioner, after declaring the Contractor in default, may then have the Work
completed by such means and in such manner, by contract with or without public letting, or otherwise, as
he/she may deem advisable, utilizing for such purpose such of the Contractor’s plant, materials,
equipment, tools, and supplies remaining on the Site, and also such Subcontractors, as he/she may deem
advisable.
51.2 After such completion, the Commissioner shall make a certificate stating the expense incurred
in such completion, which shall include the cost of re-letting and also the total amount of liquidated
damages (at the rate provided for in the Contract) from the date when the Work should have been
completed by the Contractor in accordance with the terms hereof to the date of actual completion of the
Work. Such certificate shall be binding and conclusive upon the Contractor, its sureties, and any person
claiming under the Contractor, as to the amount thereof.
51.3 The expense of such completion, including any and all related and incidental costs, as so
certified by the Commissioner, and any liquidated damages assessed against the Contractor, shall be
charged against and deducted out of monies which are earned by the Contractor prior to the date of
default. Should the expense of such completion, as certified by the Commissioner, exceed the total sum
which would have been payable under the Contract if it had been completed by the Contractor, any
excess shall be paid by the Contractor.
ARTICLE 52. PARTIAL DEFAULT
52.1 In case the Commissioner shall declare the Contractor in default as to a part of the Work
only, the Contractor shall discontinue such part, shall continue performing the remainder of the Work
in strict conformity with the terms of this Contract, and shall in no way hinder or interfere with any
Other Contractor(s) or persons whom the Commissioner may engage to complete the Work as to
which the Contractor was declared in default.
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52.2 The provisions of this Chapter relating to declaring the Contractor in default as to the entire
Work shall be equally applicable to a declaration of partial default, except that the Commissioner shall
be entitled to utilize for completion of the part of the Work as to which the Contractor was declared in
default only such plant, materials, equipment, tools, and supplies as had been previously used by the
Contractor on such part.
ARTICLE 53. PERFORMANCE OF UNCOMPLETED WORK
53.1 In completing the whole or any part of the Work under the provisions of this Chapter X, the
Commissioner shall have the power to depart from or change or vary the terms and provisions of this
Contract, provided, however, that such departure, change or variation is made for the purpose of
reducing the time or expense of such completion. Such departure, change or variation, even to the extent
of accepting a lesser or different performance, shall not affect the conclusiveness of the Commissioner’s
certificate of the cost of completion referred to in Article 51, nor shall it constitute a defense to an action
to recover the amount by which such certificate exceeds the amount which would have been payable to
the Contractor hereunder but for its default.
ARTICLE 54. OTHER REMEDIES
54.1 In addition to the right to declare the Contractor in default pursuant to this Chapter X, the
Commissioner shall have the absolute right, in his/her sole discretion and without a hearing, to complete
or cause to be completed in the same manner as described in Articles 51 and 53, any or all unsatisfactory
or uncompleted punch list Work that remains after the completion date specified in the Final Approved
Punch List. A written notice of the exercise of this right shall be sent to the Contractor who shall
immediately quit the Site in accordance with the provisions of Article 50.
54.2 The expense of completion permitted under Article 54.1, including any and all related and
incidental costs, as so certified by the Commissioner, shall be charged against and deducted out of
monies which have been earned by the Contractor prior to the date of the exercise of the right set forth
in Article 54.1; the balance of such monies, if any, subject to the other provisions of this Contract, to be
paid to the Contractor without interest after such completion. Should the expense of such completion,
as certified by the Commissioner, exceed the total sum which would have been payable under the
Contract if it had been completed by the Contractor, any excess shall be paid by the Contractor.
54.3 The previous provisions of this Chapter X shall be in addition to any and all other remedies
available under Law or in equity.
54.4 The exercise by the City of any remedy set forth herein shall not be deemed a waiver by the
City of any other legal or equitable remedy contained in this Contract or provided under Law.
CHAPTER XI: MISCELLANEOUS PROVISIONS
ARTICLE 55. CONTRACTOR’S WARRANTIES
55.1 In consideration of, and to induce, the award of this Contract to the Contractor, the
Contractor represents and warrants:
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55.1.1 That it is financially solvent, sufficiently experienced and competent to perform
the Work; and
55.1.2 That the facts stated in its bid and the information given by it pursuant to the
Information for Bidders is true and correct in all respects; and
55.1.3 That it has read and complied with all requirements set forth in the Contract.
ARTICLE 56. CLAIMS AND ACTIONS THEREON
56.1 Any claim, that is not subject to dispute resolution under the PPB Rules or this Contract,
against the City for damages for breach of Contract shall not be made or asserted in any action, unless
the Contractor shall have strictly complied with all requirements relating to the giving of notice and of
information with respect to such claims, as herein before provided.
56.2 Nor shall any action be instituted or maintained on any such claims unless such action is
commenced within six (6) months after Substantial Completion; except that:
56.2.1 Any claims arising out of events occurring after Substantial Completion and before
Final Acceptance of the Work shall be asserted within six (6) months of Final Acceptance
of the Work;
56.2.2 If the Commissioner exercises his/her right to complete or cause to complete any or
all unsatisfactory or uncompleted punch list Work that remains after the completion date
specified in the Final Approved Punch List pursuant to Article 54, any such action shall
be commenced within six (6) months from the date the Commissioner notifies the
Contractor in writing that he/she has exercised such right. Any claims for monies
deducted, retained or withheld under the provisions of this Contract shall be asserted
within six (6) months after the date when such monies otherwise become due and payable
hereunder; and
56.2.3 If the Commissioner exercises his/her right to terminate the Contract pursuant to
Article 64, any such action shall be commenced within six (6) months of the date the
Commissioner exercises said right.
ARTICLE 57. INFRINGEMENT
57.1 The Contractor shall be solely responsible for and shall defend, indemnify, and hold the City
harmless from any and all claims (even if the allegations of the lawsuit are without merit) and judgments
for damages and from costs and expenses to which the City may be subject to or which it may suffer or
incur allegedly arising out of or in connection with any infringement by the Contractor of any copyright,
trade secrets, trademark or patent rights or any other property or personal right of any third party by the
Contractor and/or its Subcontractors in the performance or completion of the Work. Insofar as the
facts or Law relating to any claim would preclude the City from being completely indemnified by the
Contractor, the City shall be partially indemnified by the Contractor to the fullest extent permitted by
Law.
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ARTICLE 58. NO CLAIM AGAINST OFFICIALS, AGENTS OR EMPLOYEES
58.1 No claim whatsoever shall be made by the Contractor against any official, agent or employee
of the City for, or on account of, anything done or omitted to be done in connection with this Contract.
ARTICLE 59. SERVICE OF NOTICES
59.1 The Contractor hereby designates the business address, fax number, and email address
specified in its bid, as the place where all notices, directions or other communications to the Contractor
may be delivered, or to which they may be mailed. Any notice, direction, or communication from either
party to the other shall be in writing and shall be deemed to have been given when (i) delivered
personally; (ii) sent by certified mail, return receipt requested; (iii) delivered by overnight or same day
courier service in a properly addressed envelope with confirmation; or (iv) sent by fax or email and,
unless receipt of the fax or e-mail is acknowledged by the recipient by fax or e-mail, deposited in a post
office box regularly maintained by the United States Postal Service in a properly addressed, postage pre-
paid envelope.
59.2 Contractor’s notice address, email address, or fax number may be changed at any time by an
instrument in writing, executed and acknowledged by the Contractor, and delivered to the
Commissioner.
59.3 Nothing herein contained shall, however, be deemed to preclude or render inoperative the
service of any notice, direction or other communication upon the Contractor personally, or, if the
Contractor is a corporation, upon any officer thereof.
ARTICLE 60. UNLAWFUL PROVISIONS DEEMED STRICKEN FROM CONTRACT
60.1 If this Contract contains any unlawful provision not an essential part of the Contract and
which shall not appear to have been a controlling or material inducement to the making thereof, the same
shall be deemed of no effect and shall, upon notice by either party, be deemed stricken from the
Contract without affecting the binding force of the remainder.
ARTICLE 61. ALL LEGAL PROVISIONS DEEMED INCLUDED
61.1 It is the intent and understanding of the parties to this Contract that each and every provision
of Law required to be inserted in this Contract shall be and is inserted herein. Furthermore, it is hereby
stipulated that every such provision is to be deemed to be inserted herein, and if, through mistake or
otherwise, any such provision is not inserted, or is not inserted in correct form, then this Contract shall
forthwith upon the application of either party be amended by such insertion so as to comply strictly with
the Law and without prejudice to the rights of either party hereunder.
ARTICLE 62. TAX EXEMPTION
62.1 The City is exempt from payment of Federal, State, and local taxes, including sales and
compensating use taxes of the State of New York and its cities and counties on all tangible personal
property sold to the City pursuant to the provisions of this Contract. These taxes are not to be included
in bids. However, this exemption does not apply to tools, machinery, equipment or other property leased
by or to the Contractor, Subcontractor or Materialman or to tangible personal property which, even
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though it is consumed, is not incorporated into the completed Work (consumable supplies) and tangible
personal property that the Contractor is required to remove from the Site during or upon completion of
the Work. The Contractor and its Subcontractors and Materialmen shall be responsible for and pay
any and all applicable taxes, including sales and compensating use taxes, on such leased tools,
machinery, equipment or other property and upon all such consumable supplies and tangible personal
property that the Contractor is required to remove from the Site during or upon completion of the
Work.
62.2 The Contractor agrees to sell and the City agrees to purchase all tangible personal property,
other than consumable supplies and other tangible personal property that the Contractor is required to
remove from the Site during or upon completion of the Work, that is required, necessary or proper for or
incidental to the construction of the Project covered by this Contract. The sum paid under this Contract
for such tangible personal property shall be in full payment and consideration for the sale of such
tangible personal property.
62.2.1 The Contractor agrees to construct the Project and to perform all Work, labor and
services rendered, necessary, proper or incidental thereto for the sum shown in the bid for
the performance of such Work, labor, and services, and the sum so paid pursuant to this
Contract for such Work, labor, and services, shall be in full consideration for the
performance by the Contractor of all its duties and obligations under this Contract in
connection with said Work, labor, and services.
62.3 20 NYCRR Section 541.3(d) provides that a Contractor’s purchases of tangible personal
property that is either incorporated into real property owned by a governmental entity or purchased for
and sold to a governmental entity are exempt from sales and use tax. The City shall not pay sales tax for
any such tangible personal property that it purchases from the Contractor pursuant to the Contract.
With respect to such tangible personal property, the Contractor, at the request of the City, shall furnish
to the City such bills of sale and other instruments as may be required by the City, properly executed,
acknowledged and delivered assuring to the City title to such tangible personal property, free of liens
and/or encumbrances, and the Contractor shall mark or otherwise identify all such tangible personal
property as the property of the City.
62.4 Title to all tangible personal property to be sold by the Contractor to the City pursuant to the
provisions of the Contract shall immediately vest in and become the sole property of the City upon
delivery of such tangible personal property to the Site. Notwithstanding such transfer of title, the
Contractor shall have the full and continuing responsibility to install such tangible personal property in
accordance with the provisions of this Contract, protect it, maintain it in a proper condition and
forthwith repair, replace and make good any damage thereto, theft or disappearance thereof, and furnish
additional tangible personal property in place of any that may be lost, stolen or rendered unusable,
without cost to the City, until such time as the Work covered by the Contract is fully accepted by the
City. Such transfer of title shall in no way affect any of the Contractor’s obligations hereunder. In the
event that, after title has passed to the City, any of the tangible personal property is rejected as being
defective or otherwise unsatisfactory, title to all such tangible personal property shall be deemed to have
been transferred back to the Contractor.
62.5 The purchase by Subcontractors or Materialmen of tangible personal property to be sold
hereunder shall be a purchase or procurement for resale to the Contractor (either directly or through
other Subcontractors) and therefore not subject to the aforesaid sales and compensating use taxes,
provided that the subcontracts and purchase agreements provide for the resale of such tangible personal
property and that such subcontracts and purchase agreements are in a form similar to this Contract with
respect to the separation of the sale of consumable supplies and tangible personal property that the
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Contractor is required to remove from the Site during or upon completion of the Work from the Work
and labor, services, and any other matters to be provided, and provided further that the subcontracts and
purchase agreements provide separate prices for tangible personal property and all other services and
matters. Such separation shall actually be followed in practice, including the separation of payments for
tangible personal property from the payments for other Work and labor and other things to be provided.
62.6 The Contractor and its Subcontractors and Materialmen shall furnish a Contractor Exempt
Purchase Certificate to all persons, firms or corporations from which they purchase tangible personal
property for the performance of the Work covered by this Contract.
62.7 In the event any of the provisions of this Article 62 shall be deemed to be in conflict with any
other provisions of this Contract or create any ambiguity, then the provisions of this Article 62 shall
control.
ARTICLE 63. INVESTIGATION(S) CLAUSE
63.1 The parties to this Contract agree to cooperate fully and faithfully with any investigation,
audit or inquiry conducted by a United States, a State of New York (State) or a City governmental
agency or authority that is empowered directly or by designation to compel the attendance of witnesses
and to examine witnesses under oath, or conducted by the Inspector General of a governmental agency
that is a party in interest to the transaction, submitted bid, submitted proposal, contract, lease, permit or
license that is the subject of the investigation, audit or inquiry.
63.2 If any person who has been advised that his/her statement, and any information from such
statement, will not be used against him/her in any subsequent criminal proceeding refuses to testify
before a grand jury or other governmental agency or authority empowered directly or by designation to
compel the attendance of witnesses and to examine witnesses under oath concerning the award of or
performance under any transaction, agreement, lease, permit, contract, or license entered into with the
City, the State, or any political subdivision or public authority thereof, or the Port Authority of New
York and New Jersey, or any local development corporation within the City, or any public benefit
corporation organized under the Laws of the State of New York, or;
63.3 If any person refuses to testify for a reason other than the assertion of his/her privilege against
self incrimination in an investigation, audit or inquiry conducted by a City or State governmental agency
or authority empowered directly or by designation to compel the attendance of witnesses and to take
testimony under oath, or by the Inspector General of the governmental agency that is a party in interest
in, and is seeking testimony concerning the award of, or performance under any transaction, agreement,
lease, permit, contract, or license entered into with the City, the State, or any political subdivision thereof
or any local development corporation within the City, then;
63.4 The Commissioner whose Agency is a party in interest to the transaction, submitted bid,
submitted proposal, contract, lease, permit, or license shall convene a hearing, upon not less than five (5)
Days’ written notice to the parties involved to determine if any penalties should attach for the failure of a
person to testify.
63.5 If any non-governmental party to the hearing requests an adjournment, the Commissioner who
convened the hearing may, upon granting the adjournment, suspend any contract, lease, permit, or
license, pending the final determination pursuant to Article 63.7 without the City incurring any penalty
or damages for delay or otherwise.
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63.6 The penalties which may attach after a final determination by the Commissioner may include
but shall not exceed:
63.6.1 The disqualification for a period not to exceed five (5) years from the date of an
adverse determination for any person, or any entity of which such person was a member at
the time the testimony was sought, from submitting bids for, or transacting business with, or
entering into or obtaining any contract, lease, permit or license with or from the City; and/or
63.6.2 The cancellation or termination of any and all such existing City contracts, leases,
permits or licenses that the refusal to testify concerns and that have not been assigned as
permitted under this Contract, nor the proceeds of which pledged, to an unaffiliated and
unrelated institutional lender for fair value prior to the issuance of the notice scheduling the
hearing, without the City incurring any penalty or damages on account of such cancellation
or termination; monies lawfully due for goods delivered, work done, rentals, or fees accrued
prior to the cancellation or termination shall be paid by the City.
63.7 The Commissioner shall consider and address in reaching his/her determination and in
assessing an appropriate penalty the factors in Articles 63.7.1 and 63.7.2. The Commissioner may also
consider, if relevant and appropriate, the criteria established in Articles 63.7.3 and 63.7.4, in addition to
any other information which may be relevant and appropriate:
63.7.1 The party’s good faith endeavors or lack thereof to cooperate fully and faithfully
with any governmental investigation or audit, including but not limited to the discipline,
discharge, or disassociation of any person failing to testify, the production of accurate and
complete books and records, and the forthcoming testimony of all other members, agents,
assignees or fiduciaries whose testimony is sought.
63.7.2 The relationship of the person who refused to testify to any entity that is a party to
the hearing, including but not limited to, whether the person whose testimony is sought has
an ownership interest in the entity and/or the degree of authority and responsibility the
person has within the entity.
63.7.3 The nexus of the testimony sought to the subject entity and its contracts, leases,
permits or licenses with the City.
63.7.4 The effect a penalty may have on an unaffiliated and unrelated party or entity that
has a significant interest in an entity subject to penalties under Article 63.6, provided that
the party or entity has given actual notice to the Commissioner upon the acquisition of the
interest, or at the hearing called for in Article 63.4, gives notice and proves that such
interest was previously acquired. Under either circumstance the party or entity shall present
evidence at the hearing demonstrating the potential adverse impact a penalty will have on
such person or entity.
63.8 Definitions:
63.8.1 The term “license” or “permit” as used in this Article 63 shall be defined as a
license, permit, franchise or concession not granted as a matter of right.
63.8.2 The term “person” as used in this Article 63 shall be defined as any natural person
doing business alone or associated with another person or entity as a partner, director,
officer, principal or employee.
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63.8.3 The term “entity” as used in this Article 63 shall be defined as any firm, partnership,
corporation, association, joint venture, or person that receives monies, benefits, licenses,
leases, or permits from or through the City or otherwise transacts business with the City.
63.8.4 The term “member” as used in this Article 63 shall be defined as any person
associated with another person or entity as a partner, director, officer, principal or
employee.
63.9 In addition to and notwithstanding any other provision of this Contract, the Commissioner
may in his/her sole discretion terminate this Contract upon not less than three (3) Days’ written notice in
the event the Contractor fails to promptly report in writing to the Commissioner of the Department of
Investigations (“DOI”) of the City any solicitation of money, goods, requests for future employment or
other benefit or thing of value, by or on behalf of any employee of the City or other person, firm,
corporation or entity for any purpose which may be related to the procurement or obtaining of this
Contract by the Contractor, or affecting the performance of this Contract.
ARTICLE 64. TERMINATION BY THE CITY
64.1 In addition to termination pursuant to any other article of this Contract, the Commissioner
may, at any time, terminate this Contract by written notice to the Contractor. In the event of
termination, the Contractor shall, upon receipt of such notice, unless otherwise directed by the
Commissioner:
64.1.1 Stop Work on the date specified in the notice;
64.1.2 Take such action as may be necessary for the protection and preservation of the
City’s materials and property;
64.1.3 Cancel all cancelable orders for material and equipment;
64.1.4 Assign to the City and deliver to the Site or another location designated by the
Commissioner, any non-cancelable orders for material and equipment that is not capable of
use except in the performance of this Contract and has been specifically fabricated for the
sole purpose of this Contract and not incorporated in the Work;
64.1.5 Take no action which will increase the amounts payable by the City under this
Contract.
64.2 In the event of termination by the City pursuant to this Article 64, payment to the Contractor
shall be in accordance with Articles 64.2.1, 64.2.2 or 64.2.3, to the extent that each respective article
applies.
64.2.1 Lump Sum Contracts or Items: On all lump sum Contracts, or on lump sum items
in a Contract, the City will pay the Contractor the sum of the amounts described in
Articles 64.2.1(a) and 64.2.1(b), less all payments previously made pursuant to this
Contract. On lump sum Contracts only, the City will also pay the Contractor an
additional sum as provided in Article 64.2.1(c).
64.2.1(a) For Work completed prior to the notice of termination, the Contractor
shall be paid a pro rata portion of the lump sum bid amount, plus approved change
orders, based upon the percent completion of the Work, as determined by the
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Commissioner. For the purpose of determining the pro rata portion of the lump sum
bid amount to which the Contractor is entitled, the bid breakdown submitted in
accordance with Article 41 shall be considered, but shall not be dispositive. The
Commissioner’s determination hereunder shall be final, binding, and conclusive.
64.2.1(b) For non-cancelable material and equipment that is not capable of use except
in the performance of this Contract and has been specifically fabricated for the sole
purpose of this Contract, but not yet incorporated in the Work, the Contractor shall
be paid the lesser of the following, less salvage value:
64.2.1(b)(i) The Direct Cost, as defined in Article 64.2.4; or
64.2.1(b)(ii) The fair and reasonable value, if less than Direct Cost, of
such material and equipment, plus necessary and reasonable delivery
costs.
64.2.1(b)(iii) In addition, the Contractor shall be paid five (5%) percent
of the amount described in Article 64.2.1(b)(i) or Article 64.2.1(b)(ii),
whichever applies.
64.2.1(c) Except as otherwise provided in Article 64.2.1(d), on all lump sum
Contracts, the Contractor shall be paid the percentage indicated below applied to
the difference between the total lump sum bid amount and the total of all payments
made prior to the notice of termination plus all payments allowed pursuant to Articles
64.2.1(a) and 64.2.1(b):
64.2.1(c)(i) Five (5%) percent of the first five million ($5,000,000)
dollars; and
64.2.1(c)(ii) Three (3%) percent of any amount between five million
($5,000,000) dollars and fifteen million ($15,000,000) dollars; plus
64.2.1(c)(iii) One (1%) percent of any amount over fifteen million
($15,000,000) dollars.
64.2.1(d) In the event the City terminates a lump sum Contract pursuant to this
Article 64 within ninety (90) Days after registration of the Contract with the
Comptroller, the Contractor shall be paid one (1%) percent of the difference
between the lump sum bid amount and the total of all payments made pursuant to this
Article 64.2.
64.2.2 Unit Price Contracts or Items: On all unit price Contracts, or on unit price items in
a Contract, the City will pay the Contractor the sum of the amounts described in Articles
64.2.2(a) and 64.2.2(b), less all payments previously made pursuant to this Contract:
64.2.2(a) For all completed units, the unit price stated in the Contract, and
64.2.2(b) For units that have been ordered but are only partially completed, the
Contractor will be paid:
64.2.2(b)(i) A pro rata portion of the unit price stated in the Contract
based upon the percent completion of the unit and
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64.2.2(b)(ii) For non-cancelable material and equipment, payment will
be made pursuant to Article 64.2.1(b).
64.2.3 Time and Materials Contracts or Items Based on Time and Material Records: On all
Contracts or items in a Contract where payment for the Work is based on time and
material records, the Contractor shall be paid in accordance with Article 26, less all
payments previously made pursuant to this Contract.
64.2.4 Direct Costs: Direct Costs as used in this Article 64.2 shall mean:
64.2.4(a) The actual purchase price of material and equipment, plus necessary and
reasonable delivery costs,
64.2.4(b) The actual cost of labor involved in construction and installation at the
Site, and
64.2.4(c) The actual cost of necessary bonds and insurance purchased pursuant to
requirements of this Contract less any amounts that have been or should be refunded
by the Contractor’s sureties or insurance carriers.
64.2.4(d) Direct Costs shall not include overhead.
64.3 In no event shall any payments under this Article 64 exceed the Contract price for such items.
64.4 All payments pursuant to Article 64 shall be in the nature of liquidated damages and shall be
accepted by the Contractor in full satisfaction of all claims against the City.
64.5 The City may deduct or set off against any sums due and payable pursuant to this Article 64,
any deductions authorized by this Contract or by Law (including but not limited to liquidated damages)
and any claims it may have against the Contractor. The City’s exercise of the right to terminate the
Contract pursuant to this Article 64 shall not impair or otherwise effect the City’s right to assert any
claims it may have against the Contractor in a plenary action.
64.6 Where the Work covered by the Contract has been substantially completed, as determined in
writing by the Commissioner, termination of the Work shall be handled as an omission of Work
pursuant to Articles 29 and 33, in which case a change order will be issued to reflect an appropriate
reduction in the Contract sum, or if the amount is determined after final payment, such amount shall be
paid by the Contractor.
ARTICLE 65. CHOICE OF LAW, CONSENT TO JURISDICTION AND VENUE
65.1 This Contract shall be deemed to be executed in the City regardless of the domicile of the
Contractor, and shall be governed by and construed in accordance with the Laws of the State of New
York and the Laws of the United States, where applicable.
65.2 The parties agree that any and all claims asserted against the City arising under this Contract
or related thereto shall be heard and determined in the courts of the State of New York (“New York State
Courts”) located in the City and County of New York. To effect this Contract and intent, the
Contractor agrees:
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65.2.1 If the City initiates any action against the Contractor in Federal court or in a New
York State Court, service of process may be made on the Contractor either in person,
wherever such Contractor may be found, or by registered mail addressed to the
Contractor at its address as set forth in this Contract, or to such other address as the
Contractor may provide to the City in writing; and
65.2.2 With respect to any action between the City and the Contractor in a New York
State Court, the Contractor hereby expressly waives and relinquishes any rights it might
otherwise have:
65.2.2(a) To move to dismiss on grounds of forum non conveniens;
65.2.2(b) To remove to Federal Court; and
65.2.2(c) To move for a change of venue to a New York State Court outside New
York County.
65.2.3 With respect to any action brought by the City against the Contractor in a Federal
Court located in the City, the Contractor expressly waives and relinquishes any right it
might otherwise have to move to transfer the action to a Federal Court outside the City.
65.2.4 If the Contractor commences any action against the City in a court located other
than in the City and County of New York, upon request of the City, the Contractor shall
either consent to a transfer of the action to a New York State Court of competent
jurisdiction located in the City and County of New York or, if the Court where the action is
initially brought will not or cannot transfer the action, the Contractor shall consent to
dismiss such action without prejudice and may thereafter reinstate the action in a New York
State Court of competent jurisdiction in New York County.
65.3 If any provision(s) of this Article 65 is held unenforceable for any reason, each and all other
provision(s) shall nevertheless remain in full force and effect.
ARTICLE 66. PARTICIPATION IN AN INTERNATIONAL BOYCOTT
66.1 The Contractor agrees that neither the Contractor nor any substantially owned affiliated
company is participating or shall participate in an international boycott in violation of the provisions of
the Federal Export Administration Act of 1979, as amended, or the regulations of the United States
Department of Commerce (Commerce Department) promulgated thereunder.
66.2 Upon the final determination by the Commerce Department or any other agency of the United
States as to, or conviction of the Contractor or a substantially-owned affiliated company thereof for
participation in an international boycott in violation of the provisions of the Export Administration Act of
1979, as amended, or the regulations promulgated thereunder, the Comptroller may, at his/her option,
render forfeit and void this Contract.
66.3 The Contractor shall comply in all respects, with the provisions of Section 6-114 of the
Administrative Code and the rules and regulations issued by the Comptroller thereunder.
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ARTICLE 67. LOCALLY BASED ENTERPRISE PROGRAM
67.1 This Contract is subject to the requirements of Section 6-108.1 of the Administrative Code
and regulations promulgated thereunder. No construction contract shall be awarded unless and until
these requirements have been complied with in their entirety; however, compliance with this Article 67 is
not required if the Agency sets Subcontractor Participation Goals for Minority- and Women-Owned
Business Enterprises (M/WBEs).
67.2 Unless specifically waived by the Commissioner with the approval of the Division of
Economic and Financial Opportunity of the City Department of Business Services, if any portion of the
Contract is subcontracted, not less than ten (10%) percent of the total dollar amount of the Contract
shall be awarded to locally based enterprises (LBEs); except that where less than ten (10%) percent of
the total dollar amount of the Contract is subcontracted, such lesser percentage shall be so awarded.
67.3 The Contractor shall not require performance and payment bonds from LBE Subcontractors.
67.4 If the Contractor has indicated prior to award that no Work will be subcontracted, no Work
shall be subcontracted without the prior approval of the Commissioner, which shall be granted only if
the Contractor makes a good faith effort beginning at least six (6) weeks before the Work is to be
performed to obtain LBE Subcontractors to perform the Work.
67.5 If the Contractor has not identified sufficient LBE Subcontractors prior to award, it shall
sign a letter of compliance stating that it complies with Section 6-108.1 of the Administrative Code,
recognizes that achieving the LBE requirement is a condition of its Contract, and shall submit
documentation demonstrating its good faith efforts to obtain LBEs. After award, the Contractor shall
begin to solicit LBE’s to perform subcontracted Work at least six (6) weeks before the date such Work
is to be performed and shall demonstrate that a good faith effort has been made to obtain LBEs on each
subcontract until it meets the required percentage.
67.6 Failure of the Contractor to comply with the requirements of Section 6-108.1 of the
Administrative Code and the regulations promulgated thereunder shall constitute a material breach of this
Contract. Remedy for such breach may include the imposition of any or all of the following sanctions:
67.6.1 Reducing the Contractor’s compensation by an amount equal to the dollar value of
the percentage of the LBE subcontracting requirement not complied with;
67.6.2 Declaring the Contractor in default;
67.6.3 If the Contractor is an LBE, de-certifying and declaring the Contractor ineligible
to participate in the LBE program for a period of up to three (3) years.
ARTICLE 68. ANTITRUST
68.1 The Contractor hereby assigns, sells, and transfers to the City all right, title, and interest in
and to any claims and causes of action arising under the antitrust Laws of New York State or of the
United States relating to the particular goods or services purchased or procured by the City under this
Contract.
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ARTICLE 69. MacBRIDE PRINCIPLES PROVISIONS
69.1 Notice To All Prospective Contractors:
69.1.1 Local Law No. 34 of 1991 became effective on September 10, 1991 and added
Section 6-115.1 of the Administrative Code. The local Law provides for certain restrictions
on City Contracts to express the opposition of the people of the City to employment
discrimination practices in Northern Ireland to promote freedom of work-place opportunity.
69.1.2 Pursuant to Section 6-115.1, prospective Contractors for Contracts to provide
goods or services involving an expenditure of an amount greater than ten thousand
($10,000.) dollars, or for construction involving an amount greater than fifteen thousand
($15,000.) dollars, are asked to sign a rider in which they covenant and represent, as a
material condition of their Contract, that any business operations in Northern Ireland
conducted by the Contractor and any individual or legal entity in which the Contractor
holds a ten (10%) percent or greater ownership interest in the Contractor will be conducted
in accordance with the MacBride Principles of nondiscrimination in employment.
69.1.3 Prospective Contractors are not required to agree to these conditions. However, in
the case of Contracts let by competitive sealed bidding, whenever the lowest responsible
bidder has not agreed to stipulate to the conditions set forth in this notice and another bidder
who has agreed to stipulate to such conditions has submitted a bid within five (5%) percent
of the lowest responsible bid for a Contract to supply goods, services or contraction of
comparable quality, the Agency shall refer such bids to the Mayor, the Speaker or other
officials, as appropriate, who may determine, in accordance with applicable Law, that it is
in the best interest of the City that the Contract be awarded to other than the lowest
responsible pursuant to Section 313(b)(2) of the City Charter.
69.1.4 In the case of Contracts let by other than competitive sealed bidding, if a
prospective Contractor does not agree to these conditions, no Agency, elected official or
the City Council shall award the Contract to that bidder unless the Agency seeking to use
the goods, services or construction certifies in writing that the Contract is necessary for the
Agency to perform its functions and there is no other responsible Contractor who will
supply goods, services or construction of comparable quality at a comparable price.
69.2 In accordance with Section 6-115.1 of the Administrative Code, the Contractor stipulates that
such Contractor and any individual or legal entity in which the Contractor holds a ten (10%) percent or
greater ownership interest in the Contractor either:
69.2.1 Have no business operations in Northern Ireland, or
69.2.2 Shall take lawful steps in good faith to conduct any business operations they have in
Northern Ireland in accordance with the MacBride Principles, and shall permit independent
monitoring of their compliance with such principles.
69.3 For purposes of this Article, the following terms shall have the following meanings:
69.3.1 “MacBride Principles” shall mean those principles relating to nondiscrimination in
employment and freedom of work-place opportunity which require employers doing
business in Northern Ireland to:
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69.3.1(a) increase the representation of individuals from under-represented religious
groups in the workforce, including managerial, supervisory, administrative, clerical
and technical jobs;
69.3.1(b) take steps to promote adequate security for the protection of employees
from under-represented religious groups both at the work-place and while traveling to
and from Work;
69.3.1(c) ban provocative religious or political emblems from the workplace;
69.3.1(d) publicly advertise all job openings and make special recruitment efforts to
attract applicants from under-represented religious groups;
69.3.1(e) establish layoff, recall, and termination procedures which do not in practice
favor a particular religious group;
69.3.1(f) abolish all job reservations, apprenticeship restrictions and different
employment criteria which discriminate on the basis of religion;
69.3.1(g) develop training programs that will prepare substantial numbers of current
employees from under-represented religious groups for skilled jobs, including the
expansion of existing programs and the creation of new programs to train, upgrade,
and improve the skills of workers from under-represented religious groups;
69.3.1(h) establish procedures to asses, identify, and actively recruit employees from
under-represented religious groups with potential for further advancement; and
69.3.1(i) appoint a senior management staff member to oversee affirmative action
efforts and develop a timetable to ensure their full implementation.
69.4 The Contractor agrees that the covenants and representations in Article 69.2 are material
conditions to this Contract. In the event the Agency receives information that the Contractor who made
the stipulation required by this Article 69 is in violation thereof, the Agency shall review such
information and give the Contractor an opportunity to respond. If the Agency finds that a violation has
occurred, the Agency shall have the right to declare the Contractor in default in default and/or terminate
this Contract for cause and procure supplies, services or Work from another source in the manner the
Agency deems proper. In the event of such termination, the Contractor shall pay to the Agency, or the
Agency in its sole discretion may withhold from any amounts otherwise payable to the Contractor, the
difference between the Contract price for the uncompleted portion of this Contract and the cost to the
Agency of completing performance of this Contract either itself or by engaging another Contractor or
Contractors. In the case of a requirement Contract, the Contractor shall be liable for such difference
in price for the entire amount of supplies required by the Agency for the uncompleted term of
Contractor’s Contract. In the case of a construction Contract, the Agency shall also have the right to
hold the Contractor in partial or total default in accordance with the default provisions of this Contract,
and/or may seek debarment or suspension of the Contractor. The rights and remedies of the Agency
hereunder shall be in addition to, and not in lieu of, any rights and remedies the Agency has pursuant to
this Contract or by operation of Law.
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ARTICLE 70. ELECTRONIC FILING/NYC DEVELOPMENT HUB
70.1 The Contractor shall electronically file all alteration type-2 and alteration type-3
applications via the New York City Development Hub Web site, except applications for the following
types of minor alterations: enlargements, curb cuts, legalizations, fire alarms, builders pavement plans,
and jobs filed on Landmark Preservation Commission calendared properties. All such filings must be
professionally certified. Information about electronic filing via the New York City Development Hub is
available on the City Department of Buildings Web site at www.nyc.gov/buildings.
ARTICLE 71. PROHIBITION OF TROPICAL HARDWOODS
71.1 Tropical hardwoods, as defined in Section 165 of the New York State Finance Law (Finance
Law), shall not be utilized in the performance of this Contract except as expressly permitted by Section
165 of the Finance Law.
ARTICLE 72. CONFLICTS OF INTEREST
72.1 Section 2604 of the City Charter and other related provisions of the City Charter, the
Administrative Code, and the Penal Law are applicable under the terms of this Contract in relation to
conflicts of interest and shall be extended to Subcontractors authorized to perform Work, labor and
services pursuant to this Contract and further, it shall be the duty and responsibility of the Contractor
to so inform its respective Subcontractors. Notice is hereby given that, under certain circumstances,
penalties may be invoked against the donor as well as the recipient of any form of valuable gift.
ARTICLE 73. MERGER CLAUSE
73.1 The written Contract herein, contains all the terms and conditions agreed upon by the parties
hereto, and no other agreement, oral or otherwise, regarding the subject matter of this Contract shall be
deemed to exist or to bind any of the parties hereto, or to vary any of the terms contained herein.
ARTICLE 74. STATEMENT OF WORK
74.1 The Contractor shall furnish all labor and materials and perform all Work in strict
accordance with the Specifications and Addenda thereto, numbered as shown in Schedule A.
ARTICLE 75. COMPENSATION TO BE PAID TO CONTRACTOR
75.1 The City will pay and the Contractor will accept in full consideration for the performance of
the Contract, subject to additions and deductions as provided herein, the total sum shown in Schedule A,
this said sum being the amount at which the Contract was awarded to the Contractor at a public letting
thereof, based upon the Contractor’s bid for the Contract.
ARTICLE 76. ELECTRONIC FUNDS TRANSFER
76.1 In accordance with Section 6-107.1 of the Administrative Code, the Contractor agrees to
accept payments under this Contract from the City by electronic funds transfer (EFT). An EFT is any
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transfer of funds, other than a transaction originated by check, draft or similar paper instrument, which is
initiated through an electronic terminal, telephonic instrument or computer or magnetic tape so as to
order, instruct or authorize a financial institution to debit or credit an account. Prior to the first payment
made under this Contract, the Contractor shall designate one financial institution or other authorized
payment agent and shall complete the attached “EFT Vendor Payment Enrollment Form” in order to
provide the Commissioner of the City Department of Finance with information necessary for the
Contractor to receive electronic funds transfer payments through a designated financial institution or
authorized payment agent. The crediting of the amount of a payment to the appropriate account on the
books of a financial institution or other authorized payment agent designated by the Contractor shall
constitute full satisfaction by the City for the amount of the payment under this Contract. The account
information supplied by the Contractor to facilitate the electronic funds transfer shall remain
confidential to the fullest extent provided by Law.
76.2 The Commissioner may waive the application of the requirements of this Article 76 to
payments on contracts entered into pursuant to Section 315 of the City Charter. In addition, the
Commissioner of the Department of Finance and the Comptroller may jointly issue standards pursuant to
which the Agency may waive the requirements of this Article 76 for payments in the following
circumstances: (i) for individuals or classes of individuals for whom compliance imposes a hardship; (ii)
for classifications or types of checks; or (iii) in other circumstances as may be necessary in the interest of
the City.
ARTICLE 77. RECORDS RETENTION
77.1 The Contractor agrees to retain all books, records, and other documents relevant to this
Contract for six years after the final payment or termination of this Contract, whichever is later. City,
state, and federal auditors and any other persons duly authorized by the City shall have full access to and
the right to examine any such books, records, and other documents during the retention period.
ARTICLE 78. EXAMINATION AND VIEWING OF SITE, CONSIDERATION OF OTHER
SOURCES OF INFORMATION AND CHANGED SITE CONDITIONS
78.1 Pre-Bidding (Investigation) Viewing of Site – Bidders must carefully view and examine the Site
of the proposed Work, as well as its adjacent area, and seek other usual sources of information, for they
will be conclusively presumed to have full knowledge of any and all conditions and hazards on, about
or above the Site relating to or affecting in any way the performance of the Work to be done under the
Contract that were or should have been known by a reasonably prudent bidder. To arrange a date for
visiting the Site, bidders ar
e to contact the Agency contact person specified in the bid documents.
78.2 Should the Contractor encounter during the progress of the Work site conditions or
environmental hazards at the Site materially differing from any shown on the Contract Drawings or
indicated in the Specifications or such conditions or environmental hazards as could not reasonably
have been anticipated by the Contractor, which conditions or hazards will materially affect the cost
of the Work to be done under the Contract, the attention of the Commissioner must be called
immediately to such conditions or hazards before they are disturbed. The Commissioner shall thereupon
promptly investigate the
conditions or hazards. If the Commissioner finds that they do so materially
differ, and that they could not have been reasonably anticipated by the Contractor, the Contract
may be modified with the Commissioner’s written approval.
