Risk management plan Beechworth Excursion

Name of school: Matong Public School

Principal: A Moore

Description and location of excursion: Overnight Excursion to Beechworth,

Victoria

Date of excursion: 1, 2 and 3rd September

Group/class: Stage 2/3

Number in group/class: 16

Name of excursion coordinator: Anne-Maree Moore

Contact number:

Accompanying staff, parents, caregivers, volunteers: 3 class teachers,

and 2 parent/carer volunteers

Please ensure the following details are provided and/or attached to the risk

management plan.

 Staff trained in e-anaphylaxis, e-emergency care and CPR

 First Aid Kit/s containing EpiPen/s

 Prescribed medication – asthma, diabetes, other

 Individual health care plan/s

 Behaviour management plan/s

 Excursion consent forms

 Venue safety information

 Working with children checks

Risk management plan Beechworth Excursion

Work Health and Safety Directorate

Location / Activity

Hazard

Identification

Type / Cause

Current Controls

Risk

matrix

score

Elimination or Control Measures

Who

When

General hazards

identified as

applicable to all

aspects of the

excursion/venues

Volunteers – Child

Protection

Inadequate First

Excursions Policy adhered to

Working with Children Check

Policy adhered to

5

Application for approval of excursion

completed

Parental consent and medical

information signed for each student

Child protection issues

communicated to adult supervisors

and all supervisors have completed

a Prohibited Employment

Declaration.

Department’s not to be employed

list checked.

Referees checked.

Children will be accompanied in

small groups to the toilet by adult

supervisors. Most venues have

indicated secure toilet facilities are

located within the facility.

*First Aid Provisions as above

First aid kit containing an

EpiPen(with ASCIA Plan) and

asthma kit is to be carried and

available at all times and ensure

staff trained in recognising and

dealing with an anaphylaxis and

Principal

Prior to

excursion

Aid Provisions

Accidents due to

inappropriate

DoE First Aid and

Anaphylaxis guidelines

adhered to

All staff in attendance trained

in e-anaphylaxis, emergency

care and CPR. A WorkCover

accredited First Aid Officer is

also in attendance

School student ambulance

cover in place

3

asthma attack.

Arrange for staff attending to

practice the emergency response

for anaphylaxis with the school’s

practice EpiPen® and to be familiar

with the ASCIA Action Plan

Anaphylaxis_EpiPen_General_2015

Use the general use adrenaline

auto injector -EpiPen® and contact

an Ambulance immediately if a

student shows symptoms of

anaphylaxis. These are found on

the ASCIA Action Plan

Anaphylaxis_EpiPen_General_201

5 stored with EpiPen in first aid kit

Supervising Staff are familiar with

special requirements and

emergency response procedures

and equipment.

Ensure known asthmatics carry own

medication and take as required.

All venues have appropriate safety/

emergency procedures and first aid

facilities in place

Current student behaviour

management programs and

expectations to be enforced

Principal/staff

Principal/All staff

Principal/staff

Prior to and

during

excursion

Prior to

excursion

During the

excursion

Prior to and

during the

excursion

Prior to and

during the

excursion

During the

excursion

behaviour

Becoming lost or

separated from

group

Students will be briefed on

expectations for appropriate

student behaviour and

consequences if applicable

(excluded from the excursion

and parent contacted to

collect child from venue)

Student behaviour plan/s

Adequate supervision

provided to ensure

appropriate behaviour.

Adult Supervisors will be

responsible for a small

mixed-age student group at

all venues.

Mobile telephones carried by

teaching staff at all times

Teachers/supervisors to walk at

front and back of the group

Principal/venues

Principal/staff

Prior to and

during the

excursion

Prior to and

during the

excursion

During

excursion

Walking to and from

transport and venues

Struck by vehicle

whilst walking

between bus and

attraction or in the

car park

Slips, trips and falls

due to uneven

footpaths and other

surfaces

Approached by

strangers

Adequate teacher/ student

ratio: 3 teachers & 2

parent/carer volunteers

attending to supervise

excursion

Stranger danger awareness

program

3

Brief participants on rules and

expected behaviour

Remain on pedestrian pathways

and use pedestrian crossings at all

times

Teachers/supervisors to walk at

front and back of the group

Clear instructions delivered to

students on the management of

strangers

Principal

Teachers

Group

supervisors

Prior to and

during

excursion

Bus transport to

excursion venue

Vehicle accidents

Boarding and

disembarking bus

3

Travelling with Registered Bus

Company / Qualified Driver (driver’s

name) Vehicle registered and

insured, details attached

Safe driving practices adhered to

Driver briefs students on rules,

behaviour and safety features of the

bus.

Vehicle appropriate for needs of the

group

Roll check each time bus is boarded

and upon disembarkment.

operator accreditation with transport

NSW

Enforce rules and monitor behaviour

Written permission for bus travel for

each participant received from

parent/ caregiver

Emergency Contact / Mobile phone

list of parents/ carers.

Bus

driver/company

Principal/staff

Principal/SAM

Before

excursion

During

excursion

Prior to

excursion

Accommodation and

after hours

entertainment at ‘The

Old Priory’

Trip hazards

Fall down stairs

Fall from first floor

All Priory staff have been

issued with a Working With

Children Check as required

and general customer

4

*First Aid Provisions as above

Clearly define boundaries to

students and closely monitor

Principal/staff

During

excursion

balcony

Bunk beds

bookings are not

accommodated within the

school camp buildings.

Each group using The Old

Priory has an opportunity to

conduct a fire drill with the

Assistance of The Old Priory

staff.

All after hours entertainment

to be held in the Function Hall

within same building as

accommodation.

behaviour / movements

Staff to brief students of safe and

appropriate behaviour

Ensure all students are aware of

routines at: meal time, bed time,

morning, bathroom and free time

play

Management induction for

emergency procedures, exits and

assembly points

Night lighting used where available

Exclusive use of showers and

toilets for MPS students at

accommodation

Teachers are easily accessible to

students during the night

Teachers and adult volunteers

sleeping separately to students

Venue/Principal

Prior to and

during

excursion

Rest breaks

Outdoor

environment:

exposure to the

elements –

windburn,

sunburn, cold,

rain, dehydration

Unsafe playground

equipment in

public areas

Wander onto road,

student struck by

vehicle etc.

Child Protection

Public Toilets; Risk

of abduction

Drowning

Students instructed to bring

and wear weather-

appropriate clothing – school

uniform, hat, warm clothing.

This requirement

communicated to parents in

permission note.

Adequate teacher/ student

ratio: 3 teachers & 2

parent/carer volunteers

attending to supervise

excursion

Stranger danger awareness

program

4

Remind student and parents prior

to excursion

Students instructed not to play on

play equipment or near water due

to possible known and unknown

risks.

Remind of safe play and monitor

closely.

Warn and supervise students

moving in car park of traffic hazard.

Students reminded to walk

sensibly. Teacher will get off first

and ensure safe place to stand to

muster. Students counted on and

off bus.

Students supervised as a group to

move from bus to eating area.

Remind students only to go to toilet

in pairs or small groups and to tell

an adult when they go and when

they return. Staff to supervise

closely.

For students with allergies to

bee/insect bites and stings

particularly, be aware of

bees/insects attracted by soft

drinks cans and food in garbage

bins.

Principal/staff

Prior to

excursion

During

excursion

Beechworth and

Glenrowan Precincts

venues:

Bourke Museum

Court House

Telegraph Station

Chinese Culture

Centre

Guided Walking Tour

Town Hall

Beechworth Honey

Beechworth Gold

Beechworth Sweet

Company

Ned Kelly

Experience

Emergency

response

Struck by vehicle

whilst walking

between venues

Slips, trips and falls

due to uneven

footpaths and other

surfaces

Approached by

strangers/members

of public

Adequate teacher/ student

ratio: 3 teachers, & 2

parent/carer volunteers

attending to Supervise

excursion

Stranger danger awareness

program

4

Principal will ascertain emergency

response information at each venue

and communicate to staff, students

and others on the excursion

Warn students of traffic hazards and

safety measures

Remind students only to cross main

road with their group

Small groups of students with adult

supervision

Remind students to remain with

allocated group. Revise stranger

danger rules

Contingency plan if lose sight of

group leader

If lost, students will be carrying

principal’s mobile phone number.

Student to go to staff at the

establishment counter. Phone card

attached by their group leader.

Principal/staff

Prior to and

during the

excursion

Gold

Fossicking/panning

Small stream

Trained personnel to provide

safety talk

3

Students instructed to follow all

instructions near water.

Principal/staff

During

excursion

Carriage

Museum/cordial

factory

Trip hazard on

stairs

Called the venue to ascertain

any hazards or risks 24/8/15.

4

Information talk will be given before

entry to venue.

Principal

During

excursion

Walking tour

Uneven ground

surfaces, bites and

stings, exposure to

sun, wind, rain and

dehydration.

Allergies to insects,

reptiles and plants.

Becoming lost or

isolated from the

group

Change in weather

conditions

Exposure to sun or

other elements

Adequate teacher/ student

ratio: 3 teachers, & 2

parent/carer volunteers

attending to supervise

excursion

Stranger danger awareness

program

3

*First Aid Provisions as above

Ensure staff and students are aware

of emergency response

procedures.

Wear enclosed footwear, long pants

and other protective clothing

suitable for changing weather

conditions

Wear sun safe hats, shirts with long

sleeves and at least 30+ sunscreen

while outdoors

Do not touch animals

Avoid areas with long grasses

Precinct Guide to lead walk. Adult

supervision at front and back to

keep group together

Ensure participants carry water

bottles

Staff carry additional sunscreen and

ensures rest breaks are taken in the

shade where appropriate

Check weather forecast on day of

excursion

Principal/staff

During

excursion

Special needs e.g.

allergies and asthma

Allergic reaction to

bee/ insect bites

and stings in

outdoor

DoE First Aid and

Anaphylaxis guidelines

adhered to

3

*First aid provisions as outlined

above

Ensure known asthmatics carry own

Principal/staff

Prior to and

during

excursion

environment

Exercise induced

asthma attacks

Medical conditions

No known allergies to

bee/insect bites and stings.

No known anaphylactic,

however staff are aware of

the possibility that a student

who has previously been

undiagnosed with

anaphylaxis might have an

allergic reaction

Prescribed medication

training

Administering Prescribed

Medication at School

guidelines

medication and take as required.

Carry asthma kit and ensure staff

trained in recognising and dealing

with an asthma attack.

Be aware of bees/insects attracted

by soft drinks cans and food in bins.

Students with medications to be

administered by trained staff

member as per guidelines

Parents must provide prior

authorisation

Diet and food during

excursions including

Eating out at

different venues

Food allergies or

adverse reactions

No known food allergies

identified by parents/carers

prior to excursion with the

exception of duck eggs.

Staff aware of the possibility

that a student who has

previously been undiagnosed

with anaphylaxis might have

an allergic reaction.

Menus provided to

parents/carers in advance.

Parents/carers to identify

appropriateness of food for

possible allergies or adverse

reactions.

3

*First aid provisions as outlined

above

Liaise with venue managers about

provision of appropriate food for

students with food allergies in

liaison with parents/carers.

Venue has been notified of adverse

reactions

Food brought by student should

only be approved and provided by

student’s parent/carer.

Ensure a responsible adult is with

each group of students

Principal

Prior to and

during

excursion

Discuss with class groups

about the importance of only

eating your own food.

Note sent home requesting

students bring own fruit/

vegetable snack, lunch,

recess and water for the first

day

Communicate special requirements

to all staff and volunteers especially

emergency response procedures

and equipment

Principal/staff

/volunteers

Prior to and

during the

excursion

Plan prepared by: Anne-Maree Moore Position: Principal Date: 25/8/15

Prepared in consultation with: WH&S Consultant, staff, parent rep and students Communicated to: staff, parent rep and students

Monitor and Review: Monitor the effectiveness of controls and change if necessary. Review the risk assessment if an incident or a significant change occurs.

*Note: assessments of risk vary with the particular circumstances (e.g. nature of the workplace, student group)