2024 National Leadership Conference Frequently Asked Questions

2024 National Leadership Conference

Frequently Asked Questions

Most questions can be answered by viewing the NLC page of the FCCLA website.

REGISTRATION QUESTIONS

1. How do I register for the conference?

https://affiliation.registermychapter.com/fccla#

. Once you login select ‘Meetings & Events’ then

‘2024 National Leadership Conference’. Register chapter advisers and members using the ‘Register Students’ and ‘Register

Advisers’ buttons. Next, you will need to register all chaperones, parents, and others attending from your chapter using the

‘Register Guests’ button. Enter all information for each person attending. On the main screen, you will select ‘Accept Disclaimers

and Waivers’ and then select ‘Submit Registration’ and ‘Create Invoice’ to complete the registration(s). FCCLA recommends that you

student.

Once you select ‘Create Invoice’, an invoice is created and you are officially registered for the conference.

2. How can I tell if we are registered?

There are two ways to confirm you are registered:

 You should see a status of “Pending” next to each individual listed. The Pending status means you are registered but not

paid. Once your invoice is paid, the status changes to “Registered”.

 You see a conference invoice in your Invoice(s) tab for the 2024 NLC. Verify everyone is listed for all their items on the

invoice.

3. What should I do if the system does not allow me to register for the conference?

There are two things to check if you are not able to register for the conference.

 You cannot register for the conference until all previous invoices are paid in full. Go to the ‘Invoice(s)’ tab to view the

unpaid invoices. On the Invoice(s) page you can select the ‘Pay Invoices’ button to pay by credit card or download the

invoice to mail a check.

 You must also be an affiliated adviser or student to register for the conference (status to the left of the name must say

“Affiliated”). All others including chaperones, school administrators, and parents must be registered as a guest.

4. How will I receive an invoice for my conference registration?

Once you click ‘Submit Registration’ and ‘Create Invoice’, a pop-up screen appears with three options: View Invoice, Pay

Invoice, or Pay Invoice Later. An invoice is then automatically generated and can be found in the ‘Invoice(s)’ tab in the FCCLA

Portal. The invoice will also be emailed to the primary adviser.

5. How do I see the items each attendee has on their registration?

You can review the items each person has on their registration by selecting the icon next to each attendee’s name. In the

pop-up screen, you can select the PDF button at the bottom left and download it for your reference.

6. How do I make a name change/ substitution or cancel an NLC registration?

Cancellations/substitutions must be submitted online through the FCCLA Portal by May 27 to be eligible for a refund, less

applicable administrative fees. No refunds will be honored for cancellations received after the deadline. The adviser must login to

the FCCLA Portal, select ‘Meetings & Events’ /2024 National Leadership Conference/’Cancel/substitute Request.’ Carefully

review the cancellation/ substitution policies located on the NLC page of the website.

2024 National Leadership Conference

Frequently Asked Questions

7. Are meals included with my registration?

Attendees are responsible for their own meals during the conference. A variety of restaurant options are available within walking

distance of the hotels and convention center at various prices. Lunch concessions will be available for purchase in the EXPO in the

convention center. For additional restaurant ideas in the area, click here.

8. How do I register my student for a STAR Event?

State advisers approve the students who qualify to compete at NLC. Once the student has been qualified by the state adviser,

their information will appear on the ‘Competitive Events’ tab within the registration process for that student. You do not have to

wait to register the student for the conference. You can go back into the registration to add the STAR Event any time before May

3 (May 15 if your state conference is on or after April 25). You can confirm your STAR Events registration by reviewing your

invoice. Only registered participants will appear on an invoice.

9. Where can we find information about the location and time of our STAR Event Competition?

The schedules for the National Leadership Conference will be available on the FCCLA Portal starting June 3. Advisers can access

the competition schedules of their members by logging into the Adviser Portal and clicking on ‘Meetings & Events / 2024

National Leadership Conference / "Student Schedules.’ Members can view their competition schedules by logging into their

Student Portal and finding it at the bottom of their homepage.

10. Where is the Online Orientation Form, and when is the deadline for completing it?

Competitors can access the Online Orientation Form and the video link on the Student Portal under ‘Survey Applications/

Competitive Events’ Competitors must watch the video and complete the form by June 17 to receive points on the Point

Summary Form.

11. Why does nothing appear in the badge title dropdown field?

If the badge title dropdown options do not appear, please make sure you have filled out the classification field first. After

selecting the attendee’s classification, the badge title options will appear.

12. How do I add an item to my NLC registration?

To add an item to your registration, log into the FCCLA Portal and select ‘Meetings & Events and then ‘2024 National Leadership

Conference’. Select the plus sign located under the words "Add Items". Click through the registration process until you get to

your desired page. After selecting the item, click all the way through and then select "Finish". Next, submit the item using the

‘Submit Registration’ button and ‘Create Invoice’. You have successfully added the item. Please note that the item will appear as

another line under the original registration, so you will see the registrant’s name again on your Meetings & Events page. A new

invoice was created and can be found on the ‘Invoice(s)’ tab.

13. What is included with the registration rate?

The Weekly Registration Rate includes access to the entire conference including all general sessions, award sessions, workshop

sessions, and EXPO admission. New this year, a conference t-shirt is included in the registration rate. Please note: The

registration rate does not include Competitive Event fees, special event fees, optional items requiring an additional fee, meals, or

housing.

The Ultimate Journey Registration Package includes the everything in the Weekly Registration Rate in addition to the Special

Event: FCCLA Night at the Ballgame and the FCCLA NLC After Party.

2024 National Leadership Conference

Frequently Asked Questions

HOUSING QUESTIONS

14. What are the housing policies for the 2024 NLC?

The following items are policies for this year, so please make sure you read them carefully:

 Housing reservations are available on a first-come, first-served basis.

 A four-night minimum stay is required at one of the official FCCLA conference hotels. The housing reservation system

will enforce this policy.

 It is important that anyone staying in our hotel room block is registered for the conference. All registered attendees are

required to stay at one of the official FCCLA conference hotels within our hotel block.

 A cancellation fee of $450 will be charged to the credit card on file per room cancelled after May 15, 2024.

 Attendees not staying within the official conference hotel block will be assessed a $125 fee per registration. This policy

will not be implemented once the hotel block is completely sold out. Lack of availability of a preferred room type will not

provide an exemption to this policy.

15. When Can I Make Our Hotel Reservations?

Only registered attendees are eligible to stay within the FCCLA hotel block. Once you are registered for the conference, a

registration confirmation email with the hotel reservation information will be sent to the email on file. Please make travel

arrangements after hotel reservations are confirmed to avoid any travel change fees. Reservations must be made by May 27,

2024, based on availability. Please note reservation cancellations after May 15, 2024 for any reason will incur a non-refundable

fee of $450 charged to the credit card on the reservation per room cancelled.

16. What are the Housing Reservation Deadlines?

 May 15, 2024-Cancellation deadline with no fee. Cancellations after May 15 will incur a fee of $450 to the card on file per

room cancelled.

 May 27, 2024-Reservation deadline. Any reservation requests after May 27 cannot be guaranteed the FCCLA conference rate,

based on availability

 June 10, 2024-If paying the final bill by check, the check must arrive at your assigned hotel by this date. If paying the final bill

with a credit card, not in your possession, a credit card authorization form must be submitted to your confirmed hotel by this

date.

 June 10, 2024-Deadline for changes and cancellations to reservations through the housing reservation site. After this date, all

modifications to your reservation must go through the confirmed hotel.

17. What is the FCCLA Conference Room Rate?

The FCCLA conference hotel room rates can be found on the Attend/NLC/Hotel Information page on the FCCLA website. The

room rates range from $219 - $245 per room per night plus tax (15.7% +2.3%). Conference rates will be honored over the peak

conference dates (June 29-July 3). A limited number of rooms are available before and after the conference date. Room rates

may vary based on extended arrival/departures. The room rate cannot be guaranteed after the housing deadline of May 27,

2024.

2024 National Leadership Conference

Frequently Asked Questions

18. How Do I Make Hotel Reservations?

The housing reservation information and instructions will be listed in your registration confirmation email. If you do not receive

your registration confirmation email within 24-hours of submitting your conference registration, please check your junk/spam

folder. If you still do not see the email, please notify meetings@fcclainc.org for a copy.

When making hotel reservations, use the online booking link (for booking 1 – 25 rooms) or the housing form (for booking 10 or

more rooms). The official housing reservation site can be found by selecting the online booking link in the registration

confirmation email. The housing form can be requested from [email protected]. Keep in mind, there will be a delay in

getting your reservations using the housing form until a valid credit card is secured to guarantee the rooms. Until you receive an

acknowledgment email from Orchid with an acknowledgment number, you are not guaranteed a guestroom.

For the safety and security of all guests and attendees, all individuals staying in each room must be listed exactly as they appear

in the FCCLA Portal. FCCLA and Orchid will be doing periodic checks between the registration list and rooming list to ensure

everyone listed on the rooming list is registered for the conference and vice versa.

19. How Many People are Allowed Per Room?

A standard King room can accommodate up to two people. A standard two-bedded room can accommodate up to four people.

Take note of the maximum guest allowance per room on the housing reservation site. Some rooms with a pullout sleeper sofa

can accommodate additional people. Rollaway beds can be ordered through some hotels upon request based on hotel’s

inventory. Rollaway beds will only be permitted in King rooms at the Crowne Plaza, Hilton Motif Seattle, Hyatt at Olive 8, Hyatt

Regency Seattle, Renaissance Seattle, The Paramount Hotel, The Westin Seattle. As noted, it is extremely important that you

make sure all attendee’s names are listed on the reservation.

20. Do I need a Credit Card to Make Reservations?

Yes, all reservations must be secured by a credit card to hold the room(s). The credit card on file will not be charged unless the

hotel does not receive an alternate payment method either via check or credit card authorization form. See information about

paying by check in question #21 below.

Please note: the credit card on file may be charged a non-refundable fee of $450 if you cancel the confirmed guestroom(s) after

the May 15, 2024 deadline.

If paying the final balance at the hotel with a credit card not in your possession, you will need to request a credit card

authorization form for your confirmed hotel by emailing [email protected]. Complete the form with the requested

information and return it to your confirmed hotel by June 10, 2024. If the hotel does not receive the authorization form prior to

June 10, 2024, you will need to provide a valid credit card at check-in.

21. Will the Hotel Accept Check Payments?

Yes, all of the conference hotels will accept checks for final payment if the check is received at least 14 days prior to your arrival

or by June 10, 2024. If the hotel receives the check less than 14 days of your arrival or after June 10, 2024, then a credit card will

need to be provided at check-in. Once the check clears, you can initiate a request for reimbursement with the hotel to the credit

card charged.

Please include your reservation confirmation numbers, attendee names, and arrival date with your check payment to ensure the

check is applied to the correct reservation(s). Retain a copy of your check for your records.

Checks should be made payable to and mailed to the address of your confirmed hotel. If your school requires the hotel to be

listed as a vendor, you can request W-9 for your hotel from [email protected]ents.

2024 National Leadership Conference

Frequently Asked Questions

22. Are Purchase Orders an Accepted Form of Payment?

No, the conference hotels do not accept a purchase order as a form of payment for room reservations. A credit card or check

must be provided for payment.

23. Can I Reserve Rooms and Later Change the Names on the Reservation?

Yes, you will have the ability to change the names on your reservation or make edits by modifying your reservation through a link

in your acknowledgment email, by emailing [email protected]vents, or by calling the call center at 1-833-303-4704 (Agents available

Monday – Friday 7:00 AM – 5:00 PM MST). You can change your information through Orchid up to June 10, 2024. After that date,

any changes must go through your confirmed hotel after you have received a confirmation number from the hotel. Keep in mind

that FCCLA will be reviewing the housing list versus the registration list periodically to ensure only registered attendees are in the

FCCLA housing block.

24. Who Do I Call if I Have Reservation Questions?

If you have a question about your room reservation, please call the Orchid Call Center at 1-833-303-4704 Monday – Friday 7:00

AM – 5:00 PM MST. Make sure to provide them with your acknowledgment number.

25. What does it mean if some nights say Waitlisted on the Housing Reservation Site?

If some dates are listed as “Waitlisted” at your selected hotel, check other hotels for available rooms over your entire stay. You

can continue to book your reservation with “waitlisted” nights. Orchid will check room availability and if rooms become

available, you will be notified by Orchid within two weeks.

26. How do I change hotels?

If you made hotel reservations for 1-4 rooms and you would like to change hotels, you can directly change that on the housing

website. However, if you made reservations for more than 5 rooms and have a master acknowledgment, you must cancel your

reservation in order to change hotels. You can modify reservation names and dates on the housing website but you will not be

able to change hotels if you booked 5 or more rooms. Reach out to Orchid at [email protected] or call 1-833-303-4704 for

specific questions.

27. How do I get an invoice for my hotel rooms?

If your school requires an invoice with the exact hotel reservation costs including taxes, please contact Orchid at

[email protected] and they can provide you with a hotel invoice.

28. Does Washington offer hotel tax exemptions for non-profit organizations?

Exemption from hotel room taxes in Washington State is possible if one of the following criteria below is fulfilled. Washington

State does not accept tax exempt certificates from other states or from the Federal Government. Under the Washington State

lodging tax exemption, schools generally do not qualify. For more information on Washington State lodging tax exemption, click

here.

 The Federal Government, a Federal Credit Union, or Red Cross is paying us directly for your stay (payments via

government MasterCard, government Visa, or Federal Credit Union check).

 A diplomatic tax-exempt status card is presented, bearing your name, signature, and photograph. Card must state you

are exempt from hotel room tax.

2024 National Leadership Conference

Frequently Asked Questions

 Payment for your room account is made with a credit card issued by a federally chartered credit union where the entire

balance of the credit card bill is paid directly by the credit union.

Have other questions? Reach out to the National FCCLA departments below.

Competitive Events Questions: For all questions regarding Competitive Events call 703-476-4900 or email

competitiveevents@fcclainc.org.

General Questions: For general conference-related questions contact FCCLA National Headquarters at 703-476-4900 or email

[email protected].