Retailer Contract Application Information
North Carolina Education Lottery (NCEL) certificates are subject to the North Carolina State Lottery Act
(N.C.G.S. §18C-101 et seq.).
Retailers:
• Must be at least 21 years of age;
• Must be registered to do business in the State of North Carolina;
• Cannot be engaged exclusively in the business of selling lottery tickets or operating electronic computer
terminals or other devices solely for entertainment;
• Must undergo a background investigation (credit and criminal history check);
• Must be current in filing all applicable tax returns and payment of all taxes, interest, and penalties to the
State of North Carolina (verification through the NC Department of Revenue);
• Must open a dedicated bank account designated as “In Trust for the North Carolina Education
Lottery” and is strictly used for the deposit of lottery net proceeds only;
• Cannot reside in the same household as an NCEL employee or NCEL Commissioner; and
• Must provide a copy of Lease/Rental agreement and /or Landlord contact information (if applicable).
NCEL Retailer Contract is not assignable or transferable. If you have purchased or are in the process of
purchasing a business that is currently contracted to sell NCEL products, you will have to apply separately and
apart from the current business, to sell NCEL products. Failure to follow NCEL Contract, NC Lottery Act, and
NCEL Rules & Regulations, policies and procedures may subject the applicant/retailer to denial, suspension,
and/or cancellation of license.
All applications are processed in the NCEL Retailer Contracts Department at the NCEL headquarters in
Raleigh. For additional information about the application process, NCEL Retailer Contract and the Rules &
Regulations, visit the NCEL website at www.nclottery.com or to inquire about the status of an application, a
Customer Service Representative can be reached by calling the Customer Service Hotline at 1-877–382–
4530, Option 2 or TTY at 1-888-663-0154.
** A copy of your NCEL Retailer Contract and the Rules & Regulations are always available upon request. For
a copy of the Rules & Regulations, visit the NCEL website at www.nclottery.com or call our Customer Service
hotline at 1-877-382-4530, Option 2 for a copy to be mailed to you.**
THE APPLICATION PROCESS
Stage 1 Document Review
1. The application will be reviewed for completeness and verification of all required documentation
including copies of owner(s) valid Driver’s License.
2. If an application is incomplete, the applicant will be alerted by a NCEL representative and
required to submit all missing documentation within 90 days. Otherwise, the application will be
cancelled.
3. Upon completion of stage 1, notification will be sent to the applicant via US mail and Stage 2
processing will begin.
Stage 2 Background Investigations
1. All retailers are subject to a:
• credit check;
• taxation check; and
• criminal history check.
2. A background investigation will be performed on each individual owner(s) and/or officer(s).
3. All retailers are required to provide landlord information and/or copy of Lease/Rental
Agreement.
4. A physical assessment will be conducted to determine whether the business would be
exclusively engaged in the sale of lottery tickets or operating electronic computer terminals or
other devices solely for entertainment.
Stage 3 Approval/Denial Notification
1. If approved, notification will be sent via US mail with further instructions on how to schedule
training and terminal installation.
2. If an owner/officer is convicted of felony within the past 10 years, the application will
automatically be denied.
3. If denied, notice will be sent via US mail describing the appeal process for applicants who desire
to appeal the NCEL’s decision. If the applicant does not file an appeal within five (5) business
days of receiving the denial notice, the application will expire.
Stage 4 Site Assessment
1. The retail location will then be physically assessed for compliance with the Americans with
Disabilities Act (ADA).
2. The retail location will be assessed for compliance with ADA every three (3) years.
Stage 5 Renewal
1. The retail location is required to complete a contract renewal application every three (3) years to
ensure there has been no breach of contract. If a breach has been determined, your lottery is
subject to additional paperwork and possible suspension.
2. If the account has been conditioned with a security deposit, annual renewal is required for the
first 2 years; thereafter, your NCEL transaction history and the credit of all owner(s)/officer(s)
will be re-assessed.
3. Responsible Gaming is recommended to be completed as a refresher at time of the renewal.
APPLICATION CHECKLIST
After completing the application, please submit the following:
A completed application (pages 1-5)
Copy of owner(s) valid Driver’s License (black and white copy only)
The application fee
• There is a $75 non-refundable application fee.
• There is an additional $10 non-refundable application fee for each additional location within the
same business structure for a new applicant or a currently active retailer.
Use the grid below to determine the total amount of your application fee. Mark the fees you will be
paying and indicate the number of each additional location. Include this completed worksheet with
your application and fee payment.
Type of Fees Number of Fees Amount
• Base application fee 1 x$75= $75
o
(Initial location)
• Additional location fee x$10= $
(Each additional location to be considered;
state taxpayer number, Federal ID, and/or
social security number must be the same
as the initial location)
Total Fee Paid $
All Applicants
Provide the Lease/Rental Agreement or Landlord contract information.
For assistance in completing this application, read the “Retailer Application Instructions” below. For
additional assistance, please call the North Carolina Education Lottery Customer Service Hotline toll free at
1-877-382-4530, option 2, then option 1 or TTY at 1-888-663-0154.
Retailer Application Instructions
Nature of Application:
1. Check the appropriate box for reason for application.
2. If Change of Ownership (CHOW), please provide the date the changeover is scheduled to take
place.
3. Check the appropriate box for Game Type. Keno applications must be approved by NCEL
Sales Department prior to selling Keno.
Section A. Location Information [page 1]
1. Write the store/location name (doing business as, DBA)
2. Write the physical address, street address, city, county, state, and zip code.
3. Write the mailing address, street address, city, county, state, and zip code of where you would
like all official documentation to be sent.
4. Check the box if you own Property/Land. If not, please provide the landlord information and/or
attach a copy of your lease/rental agreement.
5. Write your business’s daily store hours.
Section B. Business Information [pages 1]
1. Write the legal business name, as it appears on the W-9.
2. Write the total number of owners in your business. Total percentage of owners must equal
100%.
3. Mark the box that corresponds with your business type identified on your W-9.
4. Write your North Carolina Sales and Use Tax ID provided by the North Carolina Department of
Revenue (NCDOR).
5. Write your ABC permit number (if any).
6. Write your Federal Tax ID number (if applicable) provided by the Internal Revenue Service
(IRS).
7. Circle the trade style that matches your business.
8. For additional locations, please complete a page 1 for each additional location or provide a
spreadsheet listing additional locations.
Section C. Owner/Officer Information [page 2]
1. Each owner must fill out a page 2.
2. Write the full legal name, date of birth, Social Security Number, percent of ownership, gender,
home address, city, county, state, zip code, home phone number, work phone number, cell
phone number, and E-mail (if applicable) for each principal. NCEL will contact you if fingerprints
are needed.
Section D. Background Questionnaire [page 2]
1. Follow the instructions listed in this section to mark the appropriate box for each of the
questions in this section. All boxes must be answered.
Section E. Investigation Release and Retailer Contract Acceptance [page 2]
1. Each owner must read the certification, acknowledgement and agreement.
2. Form must be notarized.
“In Trust for the NCEL” Bank Account Verification [page 3]
1. Bank Representative must complete section below “Bank Representative”.
2. Account must be set up “In Trust for the North Carolina Education Lottery”
3. EFT letter and/or Bank Letter is acceptable. Please refer to nclottery.com under For Retailers
> Downloads>Retailer Bank Letter Format for more information.
W-9 Request for Taxpayer Identification Number and Certification [page 4]
1. For complete instructions on filling out the W-9, please visit www.IRS.gov.
Authority for Release of Information [page 5]
1. Complete this form if Fingerprints are required.
Retailer Contract Application
2728 Capital Blvd., Suite 144
Raleigh, North Carolina 27604
nclottery.com
Office: 877.382.4530, #2, #3 TTY Service: 888.663.0154 Fax: 919.715.2716
Please Play Responsibly
09.01.22 Page 1
Lottery Use Only
Amout $
Payment ID
Check #
RID #
NATURE OF APPLICATION:
New License Change in Business Type Add Owner
Change of Ownership Change in Officers/Chairperson Other
If a Change of Ownership, please provide the date of takeover. Date: / /
Game Type: Instants and Draw Games Keno All Keno Only Keno Draw For Keno, location must meet criteria and be approved by NCEL Sales Dept.
Section A: Location Information
Location
Information
1. Store Name:
Store Phone Number:
2. Physical Address:
City:
County:
State:
ZIP:
3. Mailing Address:
City:
County:
State:
ZIP:
**Please provide the below requested information OR provide a copy of the lease/rental agreement
4. Property Information:
Do you own the property/land? Yes No If no, please complete the landlord information below.
5. Landlord Information:
Name: E-mail: Address: Phone:
6. Store Hours:
Sun
Mon
Tues
Wed
Thurs
Fri
Sat
Number of stores applying .
(Must be under same EIN/Tax Name)
For each location, please complete a Page 1 or
attach a spreadsheet.
Open:
Close:
Section B: Business Information
Business
Information
1. Legal Name:
As appears on form W-9
4.
Business Type:
Sole Proprietorship Other (Specify):
General Partnership Nonprofit Corporation
For Profit Corporation
Limited Liability Corporation (LLC)
5. NC Sales & Use Tax ID:
6. Federal Tax ID:
2. # of Owners:
•
Include a copy of a valid Driver License for all owners
•
Every owner must fill out page 2
7. ABC Permit #:
3.Tradestyle:
Circle One Only
01 Supermarket (more than 5 check stands) 11 Restaurant with Liquor &/or Beer License 31 Home & Auto Supplies 71 Liquor Store
02 Grocery Store (5 or less check stands) 12 Restaurant without Liquor License 41 Apparel and Accessory Stores 72 Bar
03 Convenience Store 13 Fast Food 51 Special Events and Locations 74 Drug Store
04 Convenience Store with Gas Pumps 14 Club or Association 59 Tobacco Store 98 General Services
05 Convenience Store with Gas Pumps & Fast Food 21 General Merchandise 69 Super Store 99 Other
Section C: Owner/Officer Information (Every Owner must complete)
09.01.22 Page 2
Owner/Officer
Contact
&
Background
Info
Full Name:
Fingerprints: NCEL will contact you if needed.
Date of Birth: / /
mm
/ dd / yyyy
SSN:
- -
Company Title & % of Shares
Male
Female
Current Home Address: City: State:
If less than 10 years, please provide your previous address below. If more than one, please list on a separate sheet of paper.
Zip:
County:
Years at address:
Cell Phone:
Home Phone:
Work Phone:
Driver’s license #:
E-mail:
Section D: Background Questionnaire
If you answer “yes” to any of the following questions, provide the information on a separate sheet of paper with your signature and date. Please note that, depending on the circumstances, a “yes” response
will not necessarily disqualify you from being approved for a retailer contract. However, failure to disclose or provide accurate response will subject your application for denial.
1. Disclose any convictions or pending charges of any state or federal law, whether misdemeanor or felony, including any offense relating to gambling activities. Please disclose below or on a separate sheet
of paper. If none, please state “None”.
2. Has the business or any person having financial interest in the business ever had a business or professional Contract from any state, suspended or revoked? Has the business or any person having financial
interest in this business ever been licensed, contracted or authorized in any other state, whether by a governmental agency or business, to conduct any type of gaming or lottery activities? If yes, specify the
states, type of activity and dates permitted to conduct this activity? Yes No
3. Has the business or any person having financial interest in the business ever filed for bankruptcy, been placed into receivership or filed for court protection from creditors? If so, indicate when, the disposition
and details of the situation. Yes No
Section E: Investigation Release and Retailer Contract Acceptance *Form must be signed and notarized
Contract
Agreement
I hereby authorize the NCEL to request a credit report, conduct a criminal history check, or conduct any other background investigation as may be necessary to process my NCEL Retailer Application. I
authorize the NCEL to share any such information, privileged, confidential or otherwise, necessary to consider the application to become a NCEL Retailer. I further consent to allow NCEL to use and share
such information in all manners consistent with all applicable laws and necessary to effectuate, administer or enforce all rights, orders and obligations arising out of the relationship between the Retailer
Applicant and the NCEL. This release will expire upon the final termination of my Retailer’s contractual obligations with the NCEL.
I hereby authorize the NCEL to conduct a thorough credit review from my personal/business credit report upon the submission of my NCEL Retailer Application; the renewal of my Security Deposit; the renewal
of my NCEL Retailer Contract; or such other time as deemed appropriate by the NCEL.
I understand and acknowledge that, based upon information from my personal/business credit report, the NCEL will provide me, and all owners/officers of the business, written notice of the credit review result.
Such written notice may contain conditional requirements, such as submission of a security deposit, or bank and trade reference information, due to insufficient credit and/or credit denial of any one or more
owners/officers of the business. I further understand and acknowledge that the NCEL’s written notice will include specific reasons for the conditional requirements and that this information will be sent to all
owners/officers who were listed on the Retailer Application including their home addresses. *Some examples of conditional requirements for approval include but are not limited to: Derogatory Credit,
Overextended Credit, Repossessions, Open Bankruptcy, etc. No other specific credit information will be included in the notice.
My signature below further certifies that I have read and agree to abide by all laws and regulations of the NCEL, the NCEL Retailer Contract, Retailer Rules and Regulations and AC outlet requirements for
lottery equipment.
I certify that all the retail locations specified herein are in compliance with the requirements outlined by Title III of the Americans with Disabilities Act.
I also certify that one or more retail locations specified herein is/are not in compliance with the requirements outlined by Title III of the Americans with Disabilities Act and that I will ensure that such
location(s) will be in compliance within the period specified by the NCEL. Any retail locations that are not in compliance must be listed on a separate document and attached.
I hereby certify that I am the duly authorized representative of the business applying for a NCEL retailer contract with the power to sign any and all documents, as required by the NCEL, and that I have the
authority to bind the business and its affiliates to the terms and conditions of the Retailer Contract, Retailer Rules and Regulations and any other policies and procedures as established by the NCEL.
Authorized Representative Signature: Date:
Notarial certificate for an acknowledgement: County, (State)
I certify that personally appeared before me this day, acknowledging to me that he or she signed the foregoing document.
name of principal
Date:
(Official Signature of Notary)
My commission expires:
(OFFICIAL
SEAL)
North Carolina Education Lottery Consent :
M. Mark Michalko, NCEL Executive Director
(Printed Notary Public Name)
R
i
p
l
ey
R
a
n
d
NC Educatior
Mark Michalko
/"IN TRUST FOR THE NCEL
Page 3
Form W-9
(Rev. October 2018)
Department of the Treasury
Internal Revenue Service
Request for Taxpayer
Identification Number and Certification
▶
Go to www.irs.gov/FormW9 for instructions and the latest information.
Give Form to the
requester. Do not
send to the IRS.
Print or type.
See Specific Instructions on page 3.
1 Name (as shown on your income tax return). Name is required on this line; do not leave this line blank.
2 Business name/disregarded entity name, if different from above
3 Check appropriate box for federal tax classification of the person whose name is entered on line 1. Check only one of the
following seven boxes.
Individual/sole proprietor or
single-member LLC
C Corporation S Corporation Partnership Trust/estate
Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=Partnership)
▶
Note: Check the appropriate box in the line above for the tax classification of the single-member owner. Do not check
LLC if the LLC is classified as a single-member LLC that is disregarded from the owner unless the owner of the LLC is
another LLC that is not disregarded from the owner for U.S. federal tax purposes. Otherwise, a single-member LLC that
is disregarded from the owner should check the appropriate box for the tax classification of its owner.
Other (see instructions)
▶
4 Exemptions (codes apply only to
certain entities, not individuals; see
instructions on page 3):
Exempt payee code (if any)
Exemption from FATCA reporting
code (if any)
(Applies to accounts maintained outside the U.S.)
5 Address (number, street, and apt. or suite no.) See instructions.
6 City, state, and ZIP code
Requester’s name and address (optional)
7 List account number(s) here (optional)
Part I Taxpayer Identification Number (TIN)
Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid
backup withholding. For individuals, this is generally your social security number (SSN). However, for a
resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other
entities, it is your employer identification number (EIN). If you do not have a number, see How to get a
TIN, later.
Note: If the account is in more than one name, see the instructions for line 1. Also see What Name and
Number To Give the Requester for guidelines on whose number to enter.
Social security number
– –
or
Employer identification number
–
Part II Certification
Under penalties of perjury, I certify that:
1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and
2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue
Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am
no longer subject to backup withholding; and
3. I am a U.S. citizen or other U.S. person (defined below); and
4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct.
Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because
you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid,
acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments
other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part II, later.
Sign
Here
Signature of
U.S. person
▶
Date
▶
General Instructions
Section references are to the Internal Revenue Code unless otherwise
noted.
Future developments. For the latest information about developments
related to Form W-9 and its instructions, such as legislation enacted
after they were published, go to www.irs.gov/FormW9.
Purpose of Form
An individual or entity (Form W-9 requester) who is required to file an
information return with the IRS must obtain your correct taxpayer
identification number (TIN) which may be your social security number
(SSN), individual taxpayer identification number (ITIN), adoption
taxpayer identification number (ATIN), or employer identification number
(EIN), to report on an information return the amount paid to you, or other
amount reportable on an information return. Examples of information
returns include, but are not limited to, the following.
• Form 1099-INT (interest earned or paid)
• Form 1099-DIV (dividends, including those from stocks or mutual
funds)
• Form 1099-MISC (various types of income, prizes, awards, or gross
proceeds)
• Form 1099-B (stock or mutual fund sales and certain other
transactions by brokers)
• Form 1099-S (proceeds from real estate transactions)
• Form 1099-K (merchant card and third party network transactions)
• Form 1098 (home mortgage interest), 1098-E (student loan interest),
1098-T (tuition)
• Form 1099-C (canceled debt)
• Form 1099-A (acquisition or abandonment of secured property)
Use Form W-9 only if you are a U.S. person (including a resident
alien), to provide your correct TIN.
If you do not return Form W-9 to the requester with a TIN, you might
be subject to backup withholding. See What is backup withholding,
later.
Cat. No. 10231X
Form W-9 (Rev. 10-2018)
Page 4
AUTHORITY FOR RELEASE OF INFORMATION
National Record Check
I authorize the North Carolina Department of Justice through the State Bureau of Investigation, Criminal
Information and Identification Section to perform a fingerprint search of the State’s criminal history record file
and a fingerprint search of the Federal Bureau of Investigation’s file for a national criminal history record check
in connection with my application for lottery with the North Carolina Education Lottery pursuant to N.C.G.S.
114-19.16 and 18C-114
(Type or Print LEGIBLY or will be returned)
Last Name First Middle Maiden
Social Security Number Date of Birth Sex
I understand that the North Carolina State Bureau of Investigation, Criminal Information and Identification
Section, and its officials and employees shall not be held legally accountable in any way for providing this
information to the above agency, and I hereby release said agency and persons from any and all liability which
may be incurred as a result of furnishing such information. I further understand that the above named agency
cannot provide a hard copy of the results of this criminal history record check to me.
Applicant’s Signature
Date
This request form must be kept on file at the agency for one year. The fingerprint card and transmittal letter
from the Authorized Official requesting Criminal History Record Information must be mailed to:
North Carolina Education Lottery
Attn: Retailer Contracts Department
2728 Capital Blvd., Suite144
Raleigh, NC 27604
Page 5
