provide reasonable assurance regarding prevention of or prompt detection of unauthorized
acquisition, use or disposition of an agency’s assets.
Background
FedEx shipping services are available to FTC staff to ship letters and packages in an
expedited manner. Agency staff uses the FedEx shipping account to send legal and other official
documents to FTC regional offices, law firms, businesses, litigants and consumers. In addition,
staff uses FedEx for administrative purposes in support of the agency’s overall mission (e.g.,
transmittal of materials in on-going investigations and enforcement actions, to candidates
selected for hire, returning merchandise to vendors, etc.). FedEx is under contract with the U.S.
Government as an alternative to the U.S. Postal Service for expedited shipping (at a discounted
rate). FedEx offers tracking services (showing status of shipment while in transit) and evidence
of shipment delivery at no additional cost.
The procedure for use of the FTC’s FedEx Shipping Account number has remained
unchanged since our 2005 management alert. When a FTC staff member needs to ship an item,
he or she can go to the mailroom and obtain a FedEx preprinted airbill (mailing label) or fill out
a blank airbill from any FedEx drop box or printed from the FedEx website, www.fedex.com.
The preprinted information on the airbill available from the mailroom includes the FTC address
and the FedEx account number. The account number is important as it determines who will pay
for delivery. There are a total of ten FTC FedEx account numbers: one for Headquarters, one for
the New Jersey building and one for each of the eight regional offices.
Before each FedEx package is sent out, the sender generally provides his or her name and
recipient information on the airbill, the type of service requested (i.e., priority, standard, “2
Day,” etc.) and any handling instructions. The only required information is for the recipient
address; the sender information may be generic (“FTC”) or specific (name of individual and FTC
affiliation) depending on what the preparer enters on the airbill. The sender may include an
additional completed airbill and a FedEx envelope inside the FedEx package so that the recipient
can return any documents to the sender without incurring charges. This ensures that the FTC,
rather than the sender, will be billed for the return shipment.
Once the airbill is completed and attached to the package, it can be dropped at any FedEx
mailbox. FedEx drop boxes are located near the mail room in the New Jersey Avenue satellite
building, in the headquarters building garage and on several other floors of each building,
including the regional offices. Parcel pickup occurs at preset times each business day.
FedEx bills the agency weekly for mail services used by FTC staff. Amounts invoiced
for individual transactions depend on the weight of the item mailed and the type of service
requested. As shown in Graph 1, for FY 2009 and 2010:
In the $19.99 or less range, 87% of the transactions (27,662) amounted to 51% of the
total cost ($181,000).
In the $20 to $49.99 range, 11% of the transaction (3,561) amounted to 32% of the total
cost ($108,938).