Google Docs

Google Docs, Sheets, and

Slides are apps that let you

create different kids of online

documents (word processor,

spreadsheet & presentation),

share them, work on them

collaboratively with others and

store them in your Google

Drive online (all for free).

You can access your created

documents, spreadsheets, and

presentations from any com-

puter, anywhere.

Google Docs

Google Docs is an online

word processor which allows

you to create and format text

documents and collaborate

with other people in real time.

Here is what you can do with

Google Docs:

 Upload a Word docu-

ment and convert it to a

Google document

 Add formatting to your

document by adjusting

margins, spacing, fonts,

and colors

 Invite other people to

collaborate on your docu-

ment with you, giving

them editing, comment-

ing or viewing access

 Collaborate online in real

time and chat with other

collaborators—all inside

the documents

 View you document’s

revision history and roll

back to a previous ver-

sion

 Download a Google

document to your desk-

top as a Word, OpenOf-

fice, RTF, PDF, HTML

or zip file

 Translate a document to

a different language

 Email your document to

others as an attachment

Google Sheets

Google Sheets is an online

spreadsheet app that allows

you to create and format

spreadsheets and simultane-

ously work with other people.

Here’s what you can do with

Google Sheets:

 Import and convert Ex-

cel, .csv, .txt and .ods

formatted data to a

Google spreadsheet

 Export Excel, .csv, .txt

and.ods formatted data,

as well as PDF and

HTML files

 Use formula editing to

perform calculations on

your data, and use for-

matting to make it look

the way you would like it

 Chat in real time with

others who are editing

your spreadsheet

 Create charts with your

data

 Embed a spreadsheet-or

individual sheets of your

spreadsheet-on your blog

or website

There are different ways of

getting started using Google

documents:

1. Create a new online

document

2. Upload an existing one

3. Use a template from the

gallery.

To create a new document, go

to your

Drive

, click

the red

Create

button, and

select

Docu-

ment

from

the drop-

down

menu.

As soon as you name to docu-

ment (File Menu, Rename) or

start typing, Google Docs will

automatically start saving your

work every few seconds. At

the top of the doc, you will see

text that indicates when you

doc was last saved.

Creating & Saving Documents

What are Google Docs, Sheets & Slides?

Google Docs

Google Slides

Google Slides is an online

presentation app that allows

you to show off your work in a

visual way. Here’s what you

can do with Google Slides:

 Create and edit presenta-

tions

 Edit a presentation with

friends, students, or co-

workers and share it with

others

 Import .pptx and.pps

files and convert them to

Google presentations

 Download your presenta-

tions as a PDF, a PPT or

a .txt file

 Insert images and videos

into your presentations

 Publish and embed your

presentations in a website

To save a document to your

computer, you can download

it. In your doc, go to the File

menu and point your mouse

to the Download as option.

Select one of the following file

types: HTML, RTF, Word,

OpenOffice, PDF and plain

text. Your document will

download to your com-

You can upload existing docu-

ments to Google documents

any time. When you are up-

loading, you can either keep

your document in its original

file type or convert it to

Google Docs format. Con-

verting your document to

Google Docs format allows

you to edit and collaborate

online from any computer.

You can upload the following:

.html, .txt, .odt, .rtf, .doc

& .docx, and .pdf.

To upload:

1. Click the

Upload

icon in the top left corner

of your Documents List.

2. Click Files…, and select

the document you would

like to upload.

3. Click Open.

4. Check the box next to

“Convert documents,

presentations, spread-

sheets, and drawings to

the corresponding

Google Docs format” if

you would like to be able

to edit and collaborate on

the doc online. Up-

loaded doc files that are

converted to Google

documents format can’t

be larger than 1 MB.

5. Click Start upload.

The uploaded file will

appear in your Docu-

ments list.

Templates: If you want to

quickly create a document,

you can pick on one of the

templates in the templates

gallery. Each template has

standard text that you can

replace with your own, and

preset formatting that you can

reuse.

You can also create a docu-

ment from a template directly

from your Documents List.

Click the red

Create

button

and select

From template

: When you print in

Chrome

, your document will

print exactly as it appears in

Google Docs. Because of this

there’s no

Print preview

op-

tion. When you document is

ready to print, follow these

steps:

1. From the document you’d

like to print, select

File

2. A dialog box for your

printer and print settings will

open.

3. When your ready, select

the

button.

Publish

: Once you are done

creating and editing your

document, you can publish it

to a webpage. Go to the

File

menu and select

Publish

the Web…. Then, click

Start

publishing

You can send your docu-

ment’s URL to your students,

coworkers, family or friends

and they can enter it in their

browser address bar to view

your document.

Firefox/Safari:

1. Select

File>Print

2. A PDF file containing

your doc will automati-

cally download. When

the download completes,

open the PDF file.

3. In your PDF viewer, go to

the

File

menu and select

4. A dialog box for your

printer and print settings

will open. Select

 From your document,

click the blue Share but-

ton in the top right of the

window.

Then,

1. Under, “Add people,”

type the email addresses

of people you want to

share your document

with. You can add a

single person or a mail

list.

2. To the right of the list of

names, select “Can view,”

Can edit,” or “Can com-

ment” from the drop-

down menu.

3. If you would like to add a

message to your invita-

tion, click Add message

and enter some text.

4. Click Share & save. To

skip sending an invita-

tion, deselect the option

Once you have created your

Google document, you can

share it with your students,

coworkers, friends or family.

You can do this from your

Drive or directly from the

document.

 From your Drive, select

the document you want

to share (your can select

multiples) and click the

Share button.

Share Your Document with Others

Publish or Print a document

Uploading Docs & Using a Template

“Send email notifications

(recommended).” Your collabo-

rators and viewers will still be

able to access the document

from their Drive, but will not

receive an email invitation.

In the share settings you can also

see who has access to your docu-

ment, change the level of access

people have, remove editors,

commenter's, and viewers and

change your document’s visibility

option.

Download to another file

format and then print that

file:

1. Select File menu and go

to Download as…

2. From Download as….

Submenu, select the file

format you want to

download your document

to.

3. Find the downloaded file

on your computer, and

open it.

4. Print the downloaded

file.