Free G Suite for Business Cheat Sheet Bundle

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FREE QUICK REFERENCE BUNDLE

Gmail

Google Drive

Google Docs

Google Meet

Google Sheets

Google Slides

For Business

G Suite

Google Sheets

Getting Started

Program Screen

Keyboard Shortcuts

Editing

Formatting

Navigating

Gmail

Getting Started

Program Screen

Keyboard Shortcuts

Editing

Formatting

Navigating

Google Drive

Getting Started

Program Screen

Keyboard Shortcuts

Editing

Formatting

Navigating

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G Suite™

Gmail

Quick Reference Guide

The Gmail Inbox

View Your Email

Open an Email: Click an email in the inbox.

Return to the Inbox: While viewing an email, click

the Back to Inbox button on the toolbar.

Open an Email in a Separate Window: Click an

email in the inbox to open it, then click the In new

window button.

Toggle Read Status: While hovering your mouse

over an email in the inbox, click the Mark as Read

or Mark as Unread button. Or, select emails

by checking their checkboxes, then click the Mark

as Read or Mark as Unread button on the

toolbar.

Change Inbox View: Click the list arrow next to the

Inbox label in the Navigation panel, then select

another view from the menu.

• Default sorts emails into categories, then

displays them in chronological order.

• Important First will display emails that Gmail

thinks are important at the top of the inbox.

• Unread First will display unread emails at the

top of the inbox.

• Starred First will show starred emails at the

top of the inbox.

• Priority Inbox will show unread and important

emails first, then starred emails, then the rest

of your emails.

Print an Email: Click an email in the inbox to open

it, then click the Print button.

View Email Categories: While using the Default

inbox view, click a category tab at the top of the

inbox.

Primary displays emails sent directly to you

and other conversations you have with other

people.

Social displays notifications for messages on

social networks.

Promotions displays marketing emails.

Updates displays automatically generated

update emails, such as bills, receipts, and

shipping notifications.

Forums displays messages from discussion

boards and mailing lists.

Enable or Disable Category Tabs: Click the

Settings button in the inbox, select Configure

Inbox, then check and uncheck check boxes for

the categories you want to add or remove.

Search for Help: Click the Support button at

the top of the screen. In the Help window, you can

search for a topic, view select popular topics, or

browse through all the available articles.

General

Compose new email ................ c

Compose in a new tab ............. d

Search mail ............................. /

Open More Actions menu ........ .

Open Move To menu ............... v

Open Label As menu ............... l

Keyboard shortcut help ............ ?

Navigation

Go to Inbox ............................. g then i

Go to Starred .......................... g then s

Go to Sent ............................... g then t

Go to Drafts ............................ g then d

Go to All Mail ........................... g then a

Go to next page ....................... g then n

Go to previous page ................ g then p

Back to thread list .................... u

Go to next inbox section .......... `

Go to previous inbox section .... ~

Selection

Move selector newer (up) ........ k

Move selector older (down) ...... j

Select a conversation .............. x

Select all conversations ........... * then a

Deselect all conversations........ * then n

Select read conversations ........ * then r

Select unread conversations .... * then u

Select starred conversations .... * then s

Actions

Open conversation .................. o or Enter

Reply ...................................... r

Reply all .................................. a

Reply in a new window ............. Shift + r

Reply All in a new window ........ Shift + a

Forward .................................. f

Archive ................................... e

Delete ..................................... #

Mute conversation ................... m

Report spam ........................... !

Toggle star .............................. s

Mark as read ........................... Shift + i

Mark as unread ....................... Shift + u

Mark as important ................... + or =

Keyboard Shortcuts

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Toolbar

Thread list

Search Field

Compose

button

Navigation

panel

Category

tabs

More Actions button

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Compose and Send Email

Compose a New Email: Click the Compose

button at the top of the left pane. Enter the email

addresses for your recipients in the To field.

Enter a subject in the Subject field. Write a

message in the main text field, and then click

Send.

Add Cc and Bcc Recipients: While composing

an email, click the Cc or Bcc link in the To field.

Add recipients’ email addresses to the Cc or

Bcc fields.

• Use Cc (carbon copy) to send a copy of the

email to someone who may be interested in

it but is not a primary recipient.

• Use Bcc (blind carbon copy) to send a copy

to someone without other recipients

knowing, or to send a copy out to many

people while keeping everyone’s email

address private.

Reply to an Email: While viewing the email you

want to reply to, click the Reply button

below the message. Enter a message, then click

Send.

Reply All to an Email: While viewing the email

you want to reply to, click the Reply All

button below the message. Enter a message,

then click Send.

Forward an Email: While viewing the email you

want to forward, click the Forward button

below the message. Enter a message to

accompany the forward if you would like, then

click Send.

Expand the New Message Window: While

composing an email, click the Full-screen

button. Click the Exit Full-screen button to

go back to the small New Message window.

Format Message Text: Expand the New

Message window to full-screen, or click the

Formatting Options button. Select the text

you want to format, then use the options on the

Formatting Options toolbar to format the text.

Attach a File: While composing an email, click

the Attach files button, then select a file from

your computer and click Open.

Attach a File from Google Drive: While

composing an email, click the Insert Files

using Drive button, then select a file from

your Google Drive. Choose whether to send a

link to the file, or to attach the file itself, then

click Insert.

Insert a Link: While composing an email, click

the Insert Link button. Set the text to display

as the link, if necessary, then choose whether to

insert a link to a web address or email address.

Enter the link’s address, then click OK.

Schedule an Email: After composing an email,

click the Send button list arrow and select

Schedule send . Select a suggested date

and time; or click Pick date & time, select a

custom date and time, then click Schedule

Send.

Organize Your Inbox

Create a Label: Click More at the bottom of the

Navigation panel to expand its options, then

click Create new label . Give the label a

name, then click Create.

Apply a Label to an Email: Select an email, click

the Labels button on the toolbar, check the

check boxes for the labels you want to apply,

then click Apply.

View a Label’s Email: Click a label in the

Navigation panel to view all the email with that

label applied.

Hide a Label: Hover your mouse over a label in

the left pane, click the More Options ⋮ button,

and, under the In label list heading, select

Hide.

Show a Hidden Label: Click More at the bottom

of the left pane to expand its options, then click

Manage labels . Click Show next to a label

you want to show.

Search for an Email: Click in the Search field at

the top of the screen, type a word or phrase,

then press Enter.

Refine a Search: After beginning a search, click

the Show search options ▼ button in the

search field. Enter additional search criteria in

the available fields, then click Search.

Create a Filter: Click the Show search options

▼ button in the search field, set up the search

criteria you want to base the filter on, and then

click Create Filter. Set up what actions you

want to apply to filtered emails, then click

Create Filter.

Manage Filters: Click the Settings button in

the inbox, then select Settings. Click the

Filters and Blocked Addresses tab, then click

a filter’s Edit button to edit it or a filter’s Delete

button to remove it.

Star an Email: Click the empty Star icon on

an email in the inbox; or, select multiple emails

by checking their check boxes, then click the

More Actions ⋮ button on the toolbar and select

Add star.

View Starred Emails: Click the Starred

category link in the Navigation panel, or enter

the search term “is:starred” in the Search field.

Toggle Email Importance: Click an email’s

Importance marker to toggle its

importance. Or, select multiple emails by

checking their check boxes, then click the More

Actions ⋮ button on the toolbar and select either

Mark As Important or Mark As Not

Important.

View Important Emails: Click the Important

category link in the Navigation panel, or enter

the search term “is:important” in the Search

field.

Organize Your Inbox

Archive an Email: Hover your mouse over an

email in the inbox and click the Archive

button; or select emails by checking their

checkboxes, then click the Archive button

on the toolbar.

Delete an Email: Hover your mouse over an

email in the inbox and click the Delete

button; or, select emails by checking their

checkboxes, then click the Delete button on

the toolbar.

View the Trash: Click More at the bottom of the

Navigation panel to expand its options, then

click Trash .

Restore a Deleted Email: While viewing the

trash, select an email, click the Move To

button on the toolbar, and select Inbox.

Empty the Trash: While viewing the trash, click

the Empty Trash now link at the top of the

thread list.

Mute an Email Conversation: Open an email or

select it by checking its checkbox, then click the

More Actions ⋮ button on the toolbar and

select Mute.

View a Muted Conversation: Click the All Mail

category in the left pane, then look for

conversations marked with a Muted label; or,

enter the search term “is:muted” in the Search

field.

Snooze an Email: Hover your mouse over an

email in the inbox and click the Snooze

button, or select emails by checking their check

boxes, then click the Snooze button on the

toolbar. From the menu, select how long you

want to snooze the email for.

Customize Email Settings

View and Modify Settings: From the inbox, click

the Settings button, then select Settings.

Enable Desktop Notifications: From the

General tab of the Settings screen, scroll down

to the Desktop Notifications category. Click

the Click here to enable desktop

notifications for Gmail link. Click Allow in the

browser popup. Select a notification setting,

then click the Save Changes button.

Add a Signature: From the General tab of the

Settings screen, scroll down to the Signature

category. Click the Signature option button to

enable a signature, then enter a signature in the

text field. Click the Save Changes button.

Add a Vacation Response: From the General

tab of the Settings screen, scroll down to the

Vacation Responder category. Click the

Vacation Responder on option, then ender a

start date. If you have an end date, check the

Last day check box and enter an end date.

Enter a subject line and message body for the

response email, then click the Save Changes

button.

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The Google Docs Screen

Docs Fundamentals

Create a Document from Google Drive: In Google

Drive, click the New button and select Google

Docs.

Open a Google Doc: Click File on the menu bar,

select Open, then navigate to the file you want to

open. Select the document and click Open.

Rename a Document: Click in the document name

field at the top of an open document. Type a name

and press Enter.

Star a Document: Click the Star button next to

the document name. The file appears in the

Starred section of Google Drive.

Copy a Document: Click File on the menu bar and

select Make a copy. Enter a name for the copied

document and specify the folder where you want

to save it. Click OK.

Move a Document: Click File on the menu bar and

select Move to. Navigate to the folder where you

want to move the document and click Move here.

Delete a Document: Click File on the menu bar

and select Move to trash.

Print: Click File on the menu bar, select Print,

specify the print settings, and click Print.

Docs Fundamentals

Search Help Topics: Click Help on the menu bar

and select Docs Help. Type a keyword or phrase

in the Search Help field and press Enter. Select

the desired help topic.

Edit a Document

Select a Word: Double-click a word to select it.

Select a Block of Text: Click and drag across the

text you want to select; or, click at the beginning of

a text block, hold down the Shift key, and click at

the end of a text block.

Select a Paragraph: Triple-click in the left margin

next to the paragraph you want to select.

Select Everything: Click Edit on the menu bar and

click Select all, or press Ctrl + A.

Edit Text: Select the text you want to replace and

type a new word or phrase to replace it.

Correct a Spelling or Grammar Error: Manually

make the correction; or, right-click the error and

select a suggestion from the menu.

Ignore a Spelling or Grammar Error: Right-click the

error and select Ignore or Ignore All.

Keyboard Shortcuts

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Comment history

Document name

Activity

Share settings

Menu bar

dashboard

Google

account

Document

mode

Scroll bars

Show

side

Explore

panel

Formatting

toolbar

Document

outline

General

Open ................................. Ctrl + O

Jump to start ..................... Ctrl + Home

Jump to end ...................... Ctrl + End

Find................................... Ctrl + F

Print .................................. Ctrl + P

Search the menus.............. Alt + /

Hide the menus ................. Ctrl + Shift + F

Editing

Cut.................................... Ctrl + X

Copy ................................. Ctrl + C

Paste ................................ Ctrl + V

Paste without formatting ..... Ctrl + Shift + V

Undo ................................. Ctrl + Z

Redo ................................. Ctrl + Y

Select all ........................... Ctrl + A

Insert or edit a link ............. Ctrl + K

Insert a page break ............ Ctrl + Enter

Formatting

Bold .................................. Ctrl + B

Italics ................................ Ctrl + I

Underline........................... Ctrl + U

Strikethrough ..................... Alt + Shift + 5

Superscript ........................ Ctrl + .

Subscript ........................... Ctrl + ,

Align left ............................ Ctrl + Shift + L

Align center ....................... Ctrl + Shift + E

Align right .......................... Ctrl + Shift + R

Justify ............................... Ctrl + Shift + J

Increase indent .................. Ctrl + ]

Decrease indent ................ Ctrl + [

Insert a numbered list......... Ctrl + Shift + 7

Insert a bulleted list ............ Ctrl + Shift + 8

Increase font size ............... Ctrl + Shift + >

Decrease font size ............. Ctrl + Shift + <

Copy formatting ................. Ctrl + Alt + C

Paste formatting ................ Ctrl + Alt + V

Clear formatting ................. Ctrl + \

Comments and Tools

Insert a comment ............... Ctrl + Alt + M

Spelling check ................... Ctrl + Alt + X

Word count ....................... Ctrl + Shift + C

Dictionary .......................... Ctrl + Shift + Y

G Suite™

Google Docs

Quick Reference Guide

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Edit a Document

Copy and Paste: Select the text you want to

copy, click Edit on the menu bar, and select

Copy. Click where you want to paste the text,

then click Edit on the menu bar, and select

Paste.

Cut and Paste: Select the text you want to cut,

click Edit on the menu bar, and select Cut.

Click where you want to paste the text, then

click Edit on the menu bar, and select Paste.

Insert a Page Break: Place the text cursor

where you want the page break, click Insert on

the menu bar, select Break, then select Page

break.

View Word Count: Click Tools on the menu bar

and select Word count.

Find Text: Click Edit on the menu bar and select

Find and replace. Enter a word or phrase in

the Find field and click Next to jump to the first

occurrence in the document.

Replace Text: Click Edit on the menu bar and

select Find and replace. Enter a word or

phrase in the Find field, then enter the text that

will replace it in the Replace with field. Click

Replace or Replace all.

Format Text and Paragraphs

Change the Font: Select the text you want to

format, click the Font list arrow on the

formatting toolbar, and select a new font.

Change the Font Size: Select the text you want

to format, click the Font size list arrow on the

formatting toolbar, and select a new font size.

Change the Text Color: Select the text you want

to format, click the Text color button on the

formatting toolbar, and select a new color.

Apply Bold, Italic, or an Underline: Select the

text you want to format, click the Bold , Italic

, or Underline button on the formatting

toolbar.

Create a Bulleted or Numbered List: Select the

text you want to make into a list, and click the

Bulleted list or Numbered list button on

the formatting toolbar.

Change List Levels: Click in a list item, then

click the Increase indent or Decrease

indent button on the formatting toolbar.

Change Line Spacing: Select the paragraph you

want to adjust, click the Line spacing button

on the formatting toolbar, and select a spacing

option.

Change Paragraph Spacing: Select the

paragraph you want to adjust, click Format on

the menu bar, and select Line spacing. Select

Add space before paragraph or Add space

after paragraph.

Format Text and Paragraphs

Align a Paragraph: Click anywhere in the

paragraph you want to align and click an

alignment option on the formatting toolbar.

Left align

Center align

Right align

Use Paragraph Styles: Select the text you want

to apply a style to, click the Styles list arrow on

the formatting toolbar, and select a style.

Copy Formatting: Select the formatted text you

want to copy, click the Paint format button

on the formatting toolbar, then select the text

you want to apply the formatting to.

Set a Tab-Stop: Select the text you want to align

with a tab-stop, click on the ruler where you

want to place the tab-stop, and select the type

of tab-stop you want to use.

• Left tab-stop will align the left side of the

text with the tab-stop.

• Center tab-stop will align the text so that

it’s centered under the tab-stop.

• Right tab-stop will align the right side of the

text with the tab-stop.

Apply a Column Layout: Click Format on the

menu bar, select Columns, and select a

column layout.

Format the Page

Adjust Margins: Click File on the menu bar,

select Page setup, and update the values in the

Margins text fields. Click OK.

Change Page Orientation: Click File on the

menu bar, select Page setup, and select an

orientation option. Click OK.

Change Page Size: Click File on the menu bar,

select Page setup, click the Paper size list

arrow, and select a paper size. Click OK.

Add a Header or Footer: Click Insert on the

menu bar, select Header & page number, and

select Header or Footer. Add the desired

header or footer text.

Add Page Numbers: Click Insert on the menu

bar, select Header & page number, and select

Page number. Select a page numbering

option.

Insert Objects

Insert a Picture: Place the text cursor where you

want to insert a picture, click Insert on the

menu bar, select Image, and select the location

from which you want to add an image.

Insert a Link: Select the text or object you want

to link, click Insert on the menu bar, and select

Link. Enter or select a web address or select a

heading, then click Apply.

Insert Objects

Insert a Special Character: Place the cursor

where you want to insert a special character,

click Insert on the menu bar, and select

Special characters. Select a special character,

then click Close.

Insert a Table of Contents: Click where you want

to add the table of contents, click Insert on the

menu bar, and select Table of contents. Select

a table of contents formatting option.

Tables

Insert a Table: Click where you want to add a

table, click Insert on the menu bar, select

Table, and select a table size.

Insert or Delete a Row or Column: Click in a cell

next to where you want to add or remove a row

or column. Click Format on the menu bar,

select Table, and select an option to insert or

delete a row or column.

Format a Table: Click inside the table you want

to format, click Format on the menu bar, select

Table, and select Table properties. Use the

options in the dialog box to modify the table

properties, then click OK.

Resize Rows and Columns: Click and drag a

table border to make it larger or smaller.

Move a Table: Select a table, then click and

drag the table to a new location.

Share, Collaborate, and Convert

Download a Document: Click File on the menu

bar, select Download as, and select a file

format.

Email a Document: Click File on the menu bar

and select Email as attachment. Select an

attachment type, add your email recipient(s),

and type a personalized message, then click

Send.

Share a Document: Click the Share button,

enter the email address(es) for the people you

want to share the document with, set a

permissions level, and click Send.

Add a Comment: Click in or select the text you

want to comment on, click Insert on the menu

bar, and select Comment. Type a comment

into the text field and click Comment.

Edit with Suggesting Mode: Click the Editing

mode button in the upper-right, and select

Suggesting mode. Suggest edits by making

changes in the document.

Accept or Reject Suggested Edits: Review

suggested edits by clicking the Accept or

Reject button.

View Version History: Click File on the menu

bar, select Version history, and select See

version history.

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Google Drive

Quick Reference Guide

The Google Drive Screen

Google Drive Views

Priority: Displays files that Google finds most

relevant, based on what has been recently

opened, edited, or shared with you. You can also

view and manage Workspaces from this view. If

you find it useful, you can update your settings to

make Priority view the home page of your Google

Drive.

My Drive: The default view when you log in to

Google Drive. Expand My Drive in the side

navigation pane to see your hierarchy of folders.

The Quick Access section displays files that you’ve

recently viewed or edited so you can quickly return

to them.

Shared with Me: Displays files that have been

shared with you. These files aren’t included in your

My Drive by default but can be added to My Drive

for improved visibility and organization as you see

fit.

Recent: Makes it easy to pick up where you left

off. Files are grouped by when they were last

opened or modified.

Starred: Displays files and folders you’ve

flagged as important.

Trash: Shows content you’ve deleted. This

content can be recovered if needed.

Access Google Drive

Select your account, or, enter your email and click

Next. Enter your password and click Next.

Find Files

Search for Files: Click in the Search field, type a

search term, and click Search .

Toggle List and Grid View: Click the List

view or Grid view button on the toolbar.

Sort Files: Click the Last modified list arrow

and select Last modified.

Filter Results: Click the Search options arrow

in the Search field, set additional search criteria,

and click Search.

Show File Location: Select a file and view the path

in the toolbar. Or, right-click a file and select Show

file location .

Open Files and Folders

Open a File or Folder: Double-click a file or folder

to open it. Or, click the name of a folder in the path

to open it.

Preview a File: Select a file and click the Preview

button. When done, click Close.

Keyboard Shortcuts

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G Suite™

Navigation

panel

Settings

Folder actions

options

Toolbar

Show/hide

Details pane

Toggle

Grid view

& List view

Actions

Shared

Starred

content

New files &

folders

General

Go to navigation panel ....... g then n

Go to Details pane ............. g then d

Show/hide Details pane ...... d

Show/hide Activity pane ..... i

Find................................... Ctrl + f

Search your Drive .............. /

Print .................................. Ctrl + p

Selection

Select/deselect item ........... X

Select next item down ........ 

Select next item up ............ 

Select next item to left ........ 

Select next item to right ..... →

Expand selection down ...... Shift + 

Expand selection up ........... Shift + 

Select all ........................... Shift + A

Clear all selections ............. Shift + N

Actions

Open a selected item ......... Enter

Move a selected item ......... z

Add a selected item to

new location ...................... Shift + z

Rename a selected item ..... n

Star/unstar item ................. s

Remove a selected item ..... #

Undo ................................. Shift + z

Redo ................................. Ctrl + Shift + z

Create

New document .................. Shift + t

New spreadsheet ............... Shift + s

New presentation ............... Shift + p

New folder ......................... Shift + f

New form .......................... Shift +o

New drawing ..................... Shift + d

Menus

Open Create menu ............ c

Open Settings menu .......... Shift + s

Open Sort menu ................ Shift + p

Open More Actions

menu................................. a

Open current folder’s

Actions menu .................... f

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Create Files and Folders

Create a Google File: Open a folder in Google

Drive, click the New button, and select a file

type. Click Create and Share, type a new

name, and then press Enter.

Copy a File: Select a file you want to copy, click

the More actions button on the toolbar, and

select Make a copy .

Rename a File: Select a file you want to rename,

click the More actions button on the toolbar,

and select Rename . Then, click OK.

Create a Folder: Click the New button, select

Folder , type a new name, and then click

Create.

Move/Add Content to New Locations

Move Files or Folders: Select the file(s) or

folder(s) you want to move, click the More

actions button on the toolbar, and select

Move to . Select the destination location,

click Move, and click OK, if needed.

Add Files to My Drive: Select the file(s) you want

to add to My Drive and click the Add to My

Drive button.

Star and Color Code Content

Star a File or Folder: Select the file(s) or

folder(s) you want starred, click the More

actions button on the toolbar, and select

Add to Starred .

Remove from Starred: Select the file(s) or

folder(s) you want to remove from Starred, click

the More actions button on the toolbar, and

select Remove from Starred .

Color Code a Folder: Select the folder(s) you

want to color code, click the More actions

button on the toolbar, select Change color ,

and select a color.

Manage Workspaces

Create a Workspace: Navigate to Priority,

click the Create Workspace button, enter a

name, and click Create.

Add Files to a Workspace: Click Add files from

the Priority view, navigate to the files’ location,

select the files you want to add, and click

Insert.

Remove a File from a Workspace: Click the file’s

More actions button and select Remove

from workplace.

Hide a Workspace: Click the list arrow next to

the workspace’s name and select Hide

workspace.

Remove a Workspace: Click the list arrow

next to the workspace’s name and select

Remove workspace.

Delete and Restore Files

Delete a File: Select the file you want to remove

and click the Remove button on the toolbar.

Restore a Deleted File: Navigate to Trash,

select the file you want to restore, and then click

the Restore from trash button on the

toolbar.

Permanently Delete a File: Navigate to

Trash and select the file you want to

permanently delete. Click the Delete forever

button on the toolbar, and then click Delete

forever.

Share Content

Share a File or Folder: Select a file or folder you

want to share, click the Share button on the

toolbar, and enter the email address(es) for the

people you want to share with. Click the

Permissions list arrow and select a

permissions level. Then, type a personal

message (optional) and click Send.

Get a Sharable Link: Select a file or folder you

want a sharing link for and click the Get

sharable link button. Click the Link

sharing toggle to enable it and paste the

copied link anywhere you want to share it.

Optionally, click Sharing settings in the link

sharing pop-up to adjust privileges.

Change Access to Content

Set Sharing Expiration: Select a shared file or

folder you want to set expiration for and click the

Share button. Click Advanced, click the

Permissions list arrow, and select Set

expiration. Click the Access expires list arrow

and select a “days to expire” option or set a

custom date. Click Save changes.

Remove Access: Select a file or folder you want

to remove access to, click the Share button,

and click Advanced. Click the X icon and click

Save changes.

Change Owner: Select a file or folder you want

to transfer ownership of and click the Share

button. Click Advanced, click the Permissions

list arrow, and select Is owner. Click Save

changes and then click Yes to confirm.

Upload and Download Content

Upload a File or Folder: Click the New button

and select File upload or Folder upload .

Select the content you want to upload and click

Open (for a file) or Upload (for a folder).

Automatically Convert Uploads: Click the

Settings button, select Settings, and click

the Convert uploaded files to Google Docs

editor format check box.

Download a File or Folder: Select a file or folder

you want to download, click the More actions

button, and select Download .

Manage File Versions

View History of a File or Folder: Select a file or

folder you want to view the history of, click the

View details button, and click the Activity

tab.

Upload a New Version: Select a file you want to

replace with a new version, click the More

actions button on the toolbar, and select

Manage versions . Click Upload New

Version, select the new file, and then click

Open.

Download a Previous Version: Select a file, click

the More actions button on the toolbar, and

select Manage versions . Click the More

actions button next to the version you want to

download and select Download .

Delete a Previous Version: Select a file, click the

More actions button on the toolbar, and

select Manage versions . Click the More

actions button next to the version you want

to delete and select Delete .

Keep a Previous Version: Select a file, click the

More actions button on the toolbar, and

select Manage versions . Click the More

actions button next to the version you want

to protect from deletion and select Keep

forever .

Sync with Your Computer

Install Drive File Stream: Click the

Settings button and select Get File Stream.

Expand the Download & install Drive File

Stream section and click the Download for

Windows button or Download for Mac button.

Then, follow the prompts.

Open Drive File Stream: Click the Drive File

Stream icon on the taskbar, click the

Folder button, and navigate to the Drive

folder you wish to access.

Make Content Available Offline: Right-click a file

or folder you want available offline, select Drive

File Stream , and then select Available

offline.

Pause Syncing: Click the Drive File Stream

icon on the taskbar, click the Settings

button, and select Pause Syncing.

Resume Syncing: Click the Drive File Stream

icon on the taskbar, click the Settings

button, and select Resume Syncing.

Manage Notifications

Adjust Notifications: Click the Settings

button, select Settings, and click the

Notifications tab. Click the Get updates

about Google Drive items in your browser

check box and click Allow. Optionally, update

any of the Notify me about options as you see

fit. When finished, click Done.

View Drive File Stream Notifications: Click the

Drive File Stream icon on the taskbar and

click Notifications.

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G Suite™

Google

Meet

Quick Reference Guide

The Meet Screen

Meeting Details: Click this button to

display the meeting’s details, including

the join URL and the dial-in telephone

number and PIN. You can also

automatically copy the joining info to

share and view any files that have

been attached to the corresponding

Google Calendar event.

Turn Off / On Microphone: Toggle

your microphone off or on. If you’re

not talking, keep your microphone

muted so that background noise does

not disrupt the meeting. To change

the microphone that you’re using,

click More Options and select

Settings.

Leave Call: Leave the current

meeting. Remember that even if the

person that started the meeting

leaves, you’ll remain in it until you

leave the meeting or close the

browser window.

Turn Off / On Camera: Toggle your

camera off or on. Depending on the

etiquette of the group, you may turn

off your camera when not actively

participating to reduce distractions. To

change the microphone that you’re

using, click More Options and

select Settings.

Turn On / Off Captions: Toggle

automatic captions for the speaker.

Captions are provided by Google’s

automated speech recognition, and

while they’re fairly accurate, they are

not perfect. Captions are only

available in English.

Present Now: You can present your

entire screen, a single window, or a

single Chrome browser tab to the rest

of the meeting.

More Options: Expand this menu to

access a few more meeting options.

You can change the layout of the

video thumbnails, toggle full-screen

mode for the meeting, adjust your

audio and video settings, or choose to

use a phone for audio instead of your

computer.

People: Expand the People pane,

which will list everyone in the meeting.

If you started the meeting, you can

also add and remove people from

here.

Chat: Expand the Chat pane, where

you can send text messages to

everyone in the meeting without

disrupting the speaker.

Meeting Controls

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Meeting

Details

Options

Video thumbnails

Present

Screen

Turn Off

Microphone

Leave

Call

Turn Off

Camera

People

Chat

Meeting Fundamentals

the email address associated with your Google

account, click Next, enter your password, then

click Next.

Join a Meeting: Click the Join or start a meeting

link, enter the meeting code that you’ve been

given, and click Continue. Allow the browser to

access your camera and microphone, if necessary,

toggle your camera and microphone as you need,

then click Join now.

Host a Meeting: Click the Join or start a meeting

link, give the meeting a nickname (optional), and

click Continue. Allow the browser to access your

camera and microphone, if necessary, toggle your

camera and microphone as you need, then click

Join now.

Copy Meeting Information: Click the Meeting

Details button in the bottom left, then click

Copy joining info.

Invite People at the Start of a Meeting: When first

starting a meeting, click Add people, enter

email addresses or select from suggested

contacts, then click Send email.

Invite People Later: Click the People button,

click Add people, enter email addresses or

select from suggested contacts, then click Send

email.

Admit People: When someone attempts to join a

meeting, a popup will appear for everyone with the

ability to admit them. Click the Admit button that

appears in that popup.

Pin a Video: You can pin a video to the screen so

that it’s always visible, no matter who the active

speaker is. Hover your mouse over a video

thumbnail and click the Pin button, or click a

person’s name in the People pane and click the

Pin button.

Mute Another Person: You can mute another

person if their audio is distracting. Hover your

mouse over their video thumbnail and click the

Mute button, or click a person’s name in the

People pane and click the Mute button. For

privacy reasons, you cannot unmute another

person, so they will have to unmute themselves.

Remove Another Person: Hover your mouse over

their video thumbnail and click the

Remove button, or click a person’s name in the

People pane and click the Remove button.

When asked to confirm, click Remove.

In order to remove another person from a meeting,

you must be a member of the organization that

organized the meeting (for meetings started by G

Suite users) or the person that organized it (for

meetings started with a personal Google account.)

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Meeting Tips

Prepare Your Space: Connect to a meeting from a quiet space with few distractions. If you’re going

to be sharing your camera, check your background to make sure that there’s nothing that would

distract others, and make sure that you’re in a well-lit location with the light in front of you, not behind

you. If you’ll be sharing your screen, don’t have unnecessary windows or browser tabs open.

Mute Your Microphone: When you’re not talking, mute your own microphone so that any

unexpected noises from your end don’t disrupt the meeting.

Use Headphones: When you hear an echo during a meeting, it’s because someone’s microphone is

picking up the audio from their speakers and repeating it. Using headphones will prevent this

feedback.

Test Your Camera and Microphone Ahead of Time: You can test both your camera and

microphone before joining a meeting to make sure that both are working properly. This prevents you

from delaying a meeting by troubleshooting your camera and microphone after joining.

Wires Over Wireless: Wired connections, for both your computer and audio devices, tend to be

more reliable than wireless connections. Connect your computer via ethernet instead of Wi-Fi when

possible, and use a headset that connects by USB or audio jack instead of Bluetooth.

Aud

io and Video

Mute Your Microphone: Click the Turn Off

Microphone button. Click the button again to

turn your microphone back on.

Turn Off Your Camera: Click the Turn Off

Camera button. Click the button again to

turn your camera back on.

Change Audio Devices: Click the More

Options button, select Settings, click the

Microphone or Speakers menu arrow, and

select another microphone or speaker. Click

Done.

Change Video Devices: Click the More

Options button, select Settings, click the

Video tab, click the Camera menu arrow, and

select another camera. Click Done.

Meeting Views

Toggle Meeting Captions: Click the Turn

captions on button to turn them on, and

click the Turn captions off button to turn

them off. You can also click the More Options

button, then select Turn captions on or

Turn captions off to toggle them.

View a Meeting Full Screen: Click the More

Options button, then select Full screen,

or double-click anywhere on the video. Press

the Esc key to exit full screen.

Change Meeting Video Resolution: Click the

More Options button, select Settings,

click the Video tab, click the Send resolution

(maximum) or Receive resolution

(maximum) menu arrow, and select another

resolution. Click Done.

Change Meeting Layout: Click the More

Options button, select Change layout,

then click a layout from the dialog box.

Auto will automatically change the layout,

depending on how many people are in the

meeting, who is speaking, and who is sharing

their screen.

Sidebar view shows the active speaker in a

large video or screen share, with everyone

else’s video as smaller thumbnails on the

side.

Spotlight view shows only the active

speaker’s video or screen share, hiding the

video for everyone else in the meeting.

Tiled view shows everyone’s video as an

equally sized thumbnail arranged in a grid.

Share Your Screen

Share Your Entire Screen: Click Present now

, select Your entire screen, select a

screen, then click Share.

Share a Single Window: Click Present now ,

select A window, select an application

window, then click Share.

Share a Chrome Browse Tab: Click Present

now , select A Chrome tab, select a tab,

then click Share.

Stop Sharing: While presenting your screen or a

single window, click the Stop sharing button

that appears at the bottom of the screen. While

sharing a Chrome browser tab, click the Stop

button that appears at the top of the Chrome

window.

You can start and join meetings directly from

your Gmail inbox by clicking the Chat button at

the bottom of the left pane, then clicking the

Start a meeting or Join a meeting links.

You can schedule a meeting through Google

Meet when creating a new event in your Google

Calendar. Just click the Add Google Meet

video conferencing link when creating a new

event to generate a meeting code that will be

shared with everyone invited to the meeting.

Create a Meeting Using Gmail and Google Calendar

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The Google Sheets Screen

Sheets Fundamentals

Create a Spreadsheet from Google Drive: In

Google Drive, click the New button and select

Google Sheets.

Open a Spreadsheet: Click File on the menu bar,

select Open, then navigate to the file you want to

open. Select the spreadsheet and click Open.

Rename a Spreadsheet: Click in the spreadsheet

name field at the top of an open spreadsheet. Type

a name and press Enter.

Star a Spreadsheet: Click the Star button next

to the spreadsheet name. The file appears in the

Starred section of Google Drive.

Copy a Spreadsheet: Click File on the menu bar

and select Make a copy. Enter a name for the

copied sheet and specify the folder where you want

to save it. Click OK.

Move a Spreadsheet: Click File on the menu bar

and select Move to. Navigate to the folder where

you want to move the spreadsheet and click Move

here.

Delete a Spreadsheet: Click File on the menu bar

and select Move to trash.

Print: Click File on the menu bar, select Print,

specify the print settings, and click Print.

Sheets Fundamentals

Search Help Topics: Click Help on the menu bar

and select Sheets Help. Type a keyword or

phrase in the Search Help field and press Enter.

Select the desired help topic.

Edit Spreadsheets

Select Cells: Click a cell to select it. Click a row or

column heading to select the entire row or column.

Edit Cell Data: Click the cell where you want to

modify data, type the data, and press Enter.

Copy and Paste: Select the cell(s) you want to

copy, click Edit on the menu bar, and select Copy.

Click where you want to paste the data, click Edit

on the menu bar, and select Paste.

Cut and Paste: Select the cell(s) you want to cut,

click Edit on the menu bar, and select Cut. Click

the cell(s) where you want to paste the data, then

click Edit on the menu bar, and select Paste.

Insert Rows or Columns: Select the column or row

where you want to insert new cells. Click Insert on

the menu bar and select either Column left / Row

above or Column right / Row below.

Move Cells: Select the cell(s) you want to move.

Hover over the outline of the selected cells, then

click and drag the cells to a new location.

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G Suite™

Google Sheets

Quick Reference Guide

Spreadsheet name

Menu bar

Share settings

Show

side

panel

Explore

Formula

bar

Google

account

Comment history

Formatting

toolbar

Activity

dashboard

General

Open................................. Ctrl + O

Print .................................. Ctrl + P

Select column .................... Ctrl + Space

Select row ......................... Shift + Space

Select all ........................... Ctrl + A

Insert rows or columns ....... Ctrl + Alt + =

Delete rows or columns...... Ctrl + Alt + -

Hide row............................ Ctrl + Alt + 9

Hide column ...................... Ctrl + Alt + 0

Unhide row ........................ Ctrl + Shift + 9

Unhide column .................. Ctrl + Shift + 0

Fill down ............................ Ctrl + D

Insert new sheet ................ Shift + F11

Editing

Cut ................................... Ctrl + X

Copy ................................. Ctrl + C

Paste ................................ Ctrl + V

Paste values only ............... Ctrl + Shift + V

Undo ................................. Ctrl + Z

Redo ................................. Ctrl + Y

Find and replace ................ Ctrl + H

Insert or edit a link ............. Ctrl + K

Formatting

Bold .................................. Ctrl + B

Italics ................................ Ctrl + I

Underline .......................... Ctrl + U

Align left ............................ Ctrl + Shift + L

Align center ....................... Ctrl + Shift + E

Align right .......................... Ctrl + Shift + R

Apply cell border................ Alt + Shift + 7

Format as decimal ............. Ctrl + Shift + 1

Format as time .................. Ctrl + Shift + 2

Format as date .................. Ctrl + Shift + 3

Format as currency ............ Ctrl + Shift + 4

Clear formatting ................. Ctrl + \

Navigating

Move to beginning of row ... Home

Move to end of row ............ End

Move to cell A1 .................. Ctrl + Home

Move to end of sheet ......... Ctrl + End

Move to next sheet ............ Alt + 

Move to previous sheet ...... Alt + 

Add sheet

Sheet tabs

Rows

Columns

Keyboard Shortcuts

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Edit Spreadsheets

Delete Cells: Select the cell or cell range you

want to delete, click Edit on the menu bar, and

select a delete option.

Hide a Row or Column: Right-click a row or

column header and select Hide Row or Hide

Column.

Find Text: Click Edit on the menu bar and select

Find and replace. Enter a word or phrase in

the Find field and click Find to jump to the first

occurrence in the sheet.

Replace Text: Click Edit on the menu bar and

select Find and replace. Enter a word or

phrase in the Find field, then enter the text that

will replace it in the Replace with field. Click

Replace or Replace all.

Check Spelling: Click Tools on the menu bar,

select Spelling, and select Spell check. Click

Ignore to ignore instances of the misspelled

word, or click Change to replace the

misspelling with the selected word.

Format Spreadsheets

Change the Font: Select the cell(s) you want to

format, click the Font list arrow on the

formatting toolbar, and select a new font.

Change the Font Size: Select the cell(s) you

want to format, click the Font size list arrow on

the formatting toolbar, and select a new font

size.

Change the Text Color: Select the cell(s) you

want to format, click the Text color button on

the formatting toolbar, and select a new color.

Change Cell Alignment: Select a cell or cell

range, click the Horizontal align or Vertical

align button on the formatting toolbar, then

select an alignment option.

Merge Cells: Select a cell range and click the

Merge cells button on the formatting

toolbar.

Wrap Text: Select a cell or cell range, click the

Text wrapping button on the formatting

toolbar, and select a text wrapping option.

Add a Cell Border: Select a cell or cell range,

click the Borders button on the formatting

toolbar, and select a border option.

Apply Number Formatting: Select a cell or cell

range, click Format on the menu bar, select

Number, and select a number format.

Freeze a Row or Column: Click View on the

menu bar, select Freeze, and select a freeze

option.

Copy Formatting: Select a cell or cell range with

formatting that you want to copy. Click the

Paint format button on the formatting

toolbar, then select the cell or cell range you

want to apply the formatting to.

Format Spreadsheets

Create a Conditional Formatting Rule: Select a

cell range, click Format on the menu bar, and

select Conditional formatting. Select the

conditions for the formatting to appear,

customize the formatting that will appear when

the conditions are met, and click Done.

Formulas and Functions

Name a Cell Range: Select a cell range you

want to name, click Data on the menu bar, and

select Named ranges. Click Add a range,

enter a name for the cell range, and click Done.

Manage Sheets and Data

Insert a Sheet: Click + to the left of the sheet

tabs.

Rename a Sheet: Click the sheet tab you want

to rename and click the sheet tab's arrow.

Select Rename in the menu, then enter a new

name and press Enter.

Delete a Sheet: Click the sheet tab you want to

delete. Click the sheet tab's arrow, select

Delete, and click OK.

Hide a Sheet: Click the sheet tab you want to

hide. Click the sheet tab's arrow and select

Hide sheet.

Manage Sheets and Data

Move a Sheet: Click and drag the sheet tab to

the desired location.

Sort a Column: Select a cell in the column you

want to sort, click Data on the menu bar, and

select a sort order.

Filter Data: Select a cell in a data range. Click

Data on the menu bar and select Create a

filter. Click the filter arrow for a column, specify

the items you want to filter, and click OK.

Insert Objects

Insert a Chart: Select a cell range containing

data for a chart. Click Insert on the menu bar

and select Chart. Click the Chart type list

arrow in the Chart editor pane and select a

chart type.

Modify a Chart: Select a chart, click the

More icon, and select Edit chart. Modify the

options in the Chart editor pane.

Insert an Image: Click the cell where you want

to insert the picture, click Insert on the menu

bar, select Image, and select where you want

to insert the image. Select the location from

which you want to add an image, then double-

click an image to insert it.

Insert a Link: Select the cell or object you want

to use to create the link. Click Insert on the

menu bar and select Link. Specify what you

want to Link to, then click Apply.

Share, Collaborate, and Convert

Download a Spreadsheet: Click File on the

menu bar, select Download as, and select a file

format.

Email a Spreadsheet: Click File on the menu

bar and select Email as attachment. Select an

attachment type, add your email recipient(s),

and type a personalized message, then click

Send.

Share a Spreadsheet: Click the Share button

and enter the email address(es) for the people

you want to share the spreadsheet with. Set a

permissions level, then click Send.

Add a Comment: Click the cell where you want

to add the comment, click Insert on the menu

bar, and select Comment. Type a comment

into the text field and click Comment.

Reply to a Comment: Select a comment. Click in

the Reply field, type a reply, and click Reply.

View Version History: Click File on the menu

bar, select Version history, and select See

version history.

Restore a Version: In the version history pane,

select the version you want to restore. Click the

Restore this version button, then click

Restore to confirm.

Create a Formula: Select the cell where you

want to enter a formula. Press =, then enter the

formula using numbers, cell references, and/or

mathematical operators. Press Enter.

Insert a Function: Click in the cell where you

want to add a function. Click Insert on the menu

bar, select Function, select a category, then

select a function. Enter the function's arguments

and press Enter.

The Sum Function: Click the cell where you

want to add the SUM function. Click Insert on

the menu bar, select Function, and select

SUM. Select the cells you want to find the sum

for and press Enter.

The Min and Max Functions: Click the cell

where you want to place a minimum or

maximum value for a given range. Click Insert

on the menu bar, select Function, and select

MIN or MAX. Select the range of cells you want

to analyze and press Enter.

The Count Function: Click the cell where you

want to place a count of the number of cells in a

range that contain numbers. Click Insert on the

menu bar, select Function, and select COUNT.

Select the range of cells you want to analyze

and press Enter.

Complete a Series Using AutoFill: Select the

cells that define the pattern, i.e. a series of

months or years. Click and drag the fill handle to

adjacent blank cells to complete the series.

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The Google Slides Screen

Slides Fundamentals

Create a Presentation from Google Drive: In

Google Drive, click the New button and select

Google Slides.

Open a Presentation: Click File on the menu bar,

select Open, then navigate to the file you want to

open. Select the presentation and click Open.

Rename a Presentation: Click in the presentation

name field at the top of an open presentation.

Type a name and press Enter.

Star a Presentation: Click the Star button next

to the presentation name. The file appears in the

Starred section of Google Drive.

Copy a Presentation: Click File on the menu bar

and select Make a copy. Enter a name for the

copied presentation and specify the folder where

you want to save it. Click OK.

Move a Presentation: Click File on the menu bar

and select Move to. Navigate to the folder where

you want to move the presentation and click Move

here.

Delete a Presentation: Click File on the menu bar

and select Move to trash.

Print: Click File on the menu bar, select Print,

specify the print settings, and click Print.

Slides Fundamentals

Search Help Topics: Click Help on the menu bar

and select Slides Help. Type a keyword or phrase

in the Search Help field and press Enter. Select

the desired help topic.

Edit and Organize a Presentation

Insert a New Slide: Click the New slide button

on the formatting toolbar. Or, click the New slide

list arrow and select a specific slide layout.

Change the Slide Layout: Click the Layout button

on the formatting toolbar and select a slide layout.

Copy and Paste: Select the slide, text, or object

you want to copy, click Edit on the menu bar, and

select Copy. Click where you want to paste the

element, then click Edit on the menu bar, and

select Paste.

Cut and Paste: Select the slide, text, or object you

want to cut, click Edit on the menu bar, and select

Cut. Click where you want to paste the element,

then click Edit on the menu bar, and select Paste.

View and Edit Speaker Notes: Click View on the

menu bar and select Show speaker notes. Add

or edit the notes in the pane at the bottom of the

window.

Keyboard Shortcuts

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G Suite™

Google Slid

Quick Reference Guide

Slide

navigation

pane

Show

side

Filmstrip

Grid

Slide notes

Explore

panel

view

Comment history

Presentation name

Activity

Start

Share settings

Menu bar

dashboard

presentation

Google

Formatting

account

toolbar

Active

slide

General

Open ................................ Ctrl + O

New slide .......................... Ctrl + M

Duplicate slide ................... Ctrl + D

Jump to first slide............... Home

Jump to last slide ............... End

Zoom in ............................. Ctrl + Alt + +

Zoom out .......................... Ctrl + Alt + -

Print .................................. Ctrl + P

Search the menus ............. Alt + /

Editing

Cut ................................... Ctrl + X

Copy ................................. Ctrl + C

Paste ................................ Ctrl + V

Paste without formatting .... Ctrl + Shift + V

Undo ................................. Ctrl + Z

Redo ................................. Ctrl + Y

Group ............................... Ctrl + Alt + G

Find and replace ................ Ctrl + H

Select all ........................... Ctrl + A

Insert or edit a link ............. Ctrl + K

Formatting

Bold .................................. Ctrl + B

Italics ................................ Ctrl + I

Underline .......................... Ctrl + U

Align left ............................ Ctrl + Shift + L

Align center ....................... Ctrl + Shift + E

Align right .......................... Ctrl + Shift + R

Justify ............................... Ctrl + Shift + J

Increase font size ............... Ctrl + Shift + >

Decrease font size ............. Ctrl + Shift + <

Copy formatting ................. Ctrl + Alt + C

Paste formatting ................ Ctrl + Alt + V

Clear formatting ................. Ctrl + \

Slideshow Delivery

Start presenting ................. Ctrl + F5

Stop presenting ................. Esc

Next slide .......................... →

Previous slide .................... 

First slide ........................... Home

Last slide ........................... End

Open speaker notes .......... S

Open audience tools .......... A

Toggle laser pointer ........... L

Home

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Edit and Organize a Presentation

Find Text: Click Edit on the menu bar and select

Find and replace. Enter a word or phrase in

the Find field and click Next to jump to the first

occurrence in the presentation.

Replace Text: Click Edit on the menu bar and

select Find and replace. Enter a word or

phrase in the Find field, then enter the text that

will replace it in the Replace with field. Click

Replace or Replace all.

Add Slide Numbers: Click Insert on the menu

bar and select Slide numbers. Click the On

radio button and click Apply or Apply to

selected.

Move a Slide: Click and drag a slide to a new

location in the thumbnail pane.

Skip a Slide: Select a slide, click Slide on the

menu bar, and select Skip slide.

Duplicate a Slide: Select the slide you want to

duplicate, click Slide on the menu bar, and

select Duplicate slide.

Formatting and Themes

Change the Font: Select the text you want to

format, click the Font list arrow on the

formatting toolbar, and select a new font.

Change the Font Size: Select the text you want

to format, click the Font size list arrow on the

formatting toolbar, and then select a new font

size.

Change the Text Color: Select the text you want

to format, click the Text color button on the

formatting toolbar, and select a new color.

Create a Bulleted or Numbered List: Select the

text you want to make into a list, and then click

the Bulleted list or Numbered list button

on the formatting toolbar.

Change the List Style: Select a list, click the

Bulleted list or Numbered list button list

arrow, and select a different list style.

Insert a Link: Select the text or object you want

to link and click the Insert link button on the

formatting toolbar. Enter a web address or

select a slide in the presentation, then click

Apply.

Copy Formatting: Select the formatted text you

want to copy, click the Paint format button

on the formatting toolbar, then select the text

you want to apply the formatting to.

Apply a Theme: Select a slide, click the Theme

button on the formatting toolbar, and select a

theme in the pane at the right.

Edit a Master Layout: Click View on the menu

bar and select Master. Select a slide layout,

modify the formatting for the selected layout,

and close the Master view.

Graphics and Animations

Insert a Shape: Click the Shape button on the

formatting toolbar, select a shape category, and

select a shape. Click and drag to place the

shape on the slide.

Insert a Picture: Click the Image button on

the formatting toolbar and select the location

from which you want to add an image. Select an

image and click Insert or Open.

Adjust Size and Position: Select an object and

click Format options on the formatting toolbar.

Expand the Size & Position heading and

customize the size and position options.

Group Objects: Select two or more objects, click

Arrange on the menu bar, and then select

Group.

Apply a Slide Transition: Select a slide and click

Transition on the formatting toolbar. Click the

Transition type list arrow and select a

transition.

Modify a Slide Transition: Select a slide with a

transition and click Transition on the formatting

toolbar. Change the transition type or adjust its

duration in the Transitions pane.

Add an Animation: Select an object, click Insert

on the menu bar, and select Animation. Select

an animation type and animation start condition

in the Transitions pane.

Remove an Animation: Click Slide on the menu

bar and select Change transition. Click an

animation's header in the Transitions pane, then

click the Delete button next to the animation's

header.

Insert Objects

Insert a Text Box: Click the Text box button

on the formatting toolbar. Click and drag to draw

the text box, then type to enter text.

Insert a Chart: Select the slide you want to add a

chart to. Click Insert on the menu bar, select

Chart, and select a chart type.

Insert a Table: Select the slide you want to add a

table to. Click Insert on the menu bar, select

Table, and click to specify the number of

columns and rows.

Insert a Diagram: Select the slide you want to

add a diagram to. Click Insert on the menu bar

and select Diagram. In the Diagrams pane,

select a category, how many steps to include, a

color scheme, and a diagram style. Replace the

text in the diagram placeholder text boxes.

Insert Word Art: Select the slide you want to add

word art to. Click Insert on the menu bar and

select Word art. Then enter the text and press

Enter.

Insert a Video: Select the slide you want to add a

video to. Click Insert on the menu bar and

select Video. Specify the video's web or Google

Drive location, then click Select.

Deliver a Presentation

Present a Slideshow: Click the Present button

list arrow and select Present from beginning.

Navigate a Slideshow:

• Click anywhere on a slide to advance one

slide (or step).

• Click the Next button to advance one

slide.

• Click the Previous button to go back one

slide.

• Click the Play button to automatically

advance through the presentation.

• Click the slide number list arrow and select a

slide to jump to.

• Click the Full screen button to toggle full-

screen mode.

Use the Pointer Tool: While presenting, click the

Pointer button on the toolbar. Use the pointer

to point to parts of the slide. Click the Pointer

button again to turn it off.

Open Presenter View: Click the Present button

list arrow and select Presenter view.

Use the Timer: Click the Pause button to stop

the timer or click the Reset button to set it back

to zero.

Run Q&A: Click the Audience Tools tab and

click the Start New button. A Q&A session

starts, and a sharable link is created. Click the

On/Off button to toggle the Q&A session.

Share, Collaborate, and Convert

Download a Presentation: Click File on the

menu bar, select Download as, and select a file

format.

Email a Presentation: Click File on the menu bar

and select Email as attachment. Select an

attachment type, add your email recipient(s),

and type a personalized message, then click

Send.

Share a Presentation: Click the Share button,

enter the email address(es) for the people you

want to share the presentation with, set a

permissions level, and click Send.

Add a Comment: Select the item you want to

comment on, click Insert on the menu bar, and

select Comment. Type a comment into the text

field and click Comment.

Reply to a Comment: Select a comment. Click in

the Reply field, type a reply, and click Reply.

View Version History: Click File on the menu

bar, select Version history, and select See

version history.

Restore a Version: In the version history pane,

select the version you want to restore. Click the

Restore this version button, then click

Restore to confirm.

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