Would the venue provide a dedicated technician if you worked with their internal AV?
Where would the sound desk be located in the main room?
How recently have they invested in the venue equipment?
Can you view the staging to see what condition it is in? What size stage/how many staging
blocks are available? Are steps and handrails available?
If booking a larger/more advanced venue do they have a speaker-ready room where
presentations can be uploaded from a central hub to the correct rooms?
Can they show some examples of events similar to your event produced by their internal AV
technician/team?
Do they have a price list or can they create a bespoke quotation based on your anticipated AV
set up?
See the AV section for advice on specific technical questions relating to researching and
confirming your AV requirements.
CLOAKS
What is the procedure for handling people's coats and luggage?
If you expect attendees to have luggage with them, check the storage area available to ensure
it is able to cope with expected demand
When will the cloakroom be manned?
Is there a charge for leaving items?
CLEANING
Who do you contact in case of spillage, etc?
How often will facilities such as toilets be checked, replenished and cleaned?
CONTACT AND COMMUNICATION
How many venue staff will be working on your event?
Who is the main venue point of contact for the day of the event? Who do you contact in case
of queries/requests relating to set up, catering, AV, etc?
Will radios be provided to contact key venue personnel? And/or a mobile numbers?
How quickly can you expect a response to your requests? Is your venue contact dedicated to
your event?