12 July 2024
PPCINST M1000.2B
Personnel and Pay Procedures TTP
4-1
Chapter 4: Movement of
Personnel
Chapter 4:
Movement of Personnel
Introduction This chapter provides checklists, guides and information required for the
movement of personnel.
In This Chapter
This chapter contains the following sections:
Section Title Page
A PCS/TEMDUINS Orders 4-3
B How to Prepare NATO Travel Orders 4-6
C Designation of Ports of Embarkation, Debarkation
and Vehicle Processing Centers
4-8
D Permanent Change of Station (PCS) - Departing 4-9
E Reimbursement of Vehicle Transportation within
CONUS
4-15
F Reimbursement for the Use of More than Two
POVs
4-18
G Authorization to Ship a POV within CONUS due
to Medical or Insufficient Time to Drive
4-19
H PCS Reporting 4-20
I Temporary Lodging Allowance (TLA) Claims 4-23
J Temporary Duty (TDY) 4-24
K Blanket Travel Orders 4-28
L Leave and Liberty Combined with TDY Travel 4-30
M Pay Entitlements Affected by TDY 4-31
N TDY 4-33
O Reimbursement Methods 4-36
P Premium-Class Travel Request 4-40
Q Evacuation 4-41
R Other Forms of Written Orders 4-45
S Amendments to Orders 4-49
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PPCINST M1000.2B
Personnel and Pay Procedures TTP
Chapter 4: Movement of
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4-2
T Accounting Data 4-52
U Invitational Travel and 4-54
V ETS AUDITS (REVIEWS) 4-56
W Patrol Forces Southwest Asia (PATFORSWA) 4-60
Timelines
Please follow the timelines established in Chapter 2-B of this publication
unless otherwise stated.
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PPCINST M1000.2B
Personnel and Pay Procedures TTP
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Chapter 4: Movement of
Personnel
Section A: PCS/TEMDUINS Orders
A.1.
Introduction
This section provides an overview of entitlements and options for members
ordered Permanent Change of Station (PCS)/Temporary Duty Under
Instruction (TEMDUINS).
A.2. References
(a) Joint Travel Regulations (JTR)
(b) Coast Guard Pay Manual, COMDTINST M7220.29 (series)
A.3. Household
Goods
Members ordered PCS/TEMDUINS to an “A” school for a period of less
than 20 weeks are authorized to store their Household Goods (HHG) at
their current Permanent Duty Station (PDS) in non-temporary storage
(NTS). Once assigned to a new PDS, shipment of HHG to the new PDS is
authorized.
A.4. Shipment of
Privately Owned
Vehicle (POV)
The following restrictions apply for members who are ordered
PCS/TEMDUINS from OCONUS:
• Members can elect to leave their privately owned vehicle (POV) at the
current PDS and execute a Power of Attorney allowing a responsible
individual to act on their behalf once they are in receipt of orders to
their new PDS.
• Members who elect to ship their POV while in receipt of TEMDUINS
orders are liable for all excess costs incurred.
• Members must pay the entire cost of transportation if a PCS
authorization is not issued later.
• The authorization is specific to the Vehicle Processing Center (VPC)
and the entitlement is limited to the VPC closest to the new PDS.
• Members electing to transport their POV in conjunction with (ICW)
PCS/TEMDUINS to A-School for less than 20 weeks must be
counseled IAW Reference (a).
A.5. Storage of
POV
Long term storage of POVs is limited to those members in receipt of PCS
orders to a country in which the POV cannot be shipped.
NOTE:
Consult the processing VPC as to time limits applicable to pick-up.
A.6. Travel/
Transportation
of Dependents
The following restrictions apply to dependents of members in receipt of
TEMDUINS orders:
• Dependents are authorized to remain in government housing pending
eventual PCS assignment.
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Personnel and Pay Procedures TTP
Chapter 4: Movement of
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• Dependents are authorized to remain in the vicinity of the current PDS
pending eventual PCS assignment.
• Dependent entitlement cannot exceed the entitlement from the previous
PDS to the next PDS.
• Dependent travel and transportation allowances are not authorized
when members are assigned to a school as a student, if the course of
instruction is less than 20 weeks IAW Reference (a).
• Dependent travel and transportation allowances commence upon
member’s receipt of PCS orders to the new PDS.
• A member authorized a housing allowance based solely for the purpose
of paying child support is not authorized PCS travel entitlements for
that dependent child(ren).
A.7. If
Transporting
POV ICW PCS/
TEMDUINS
The following statement is placed on orders by PSC-EPM-2:
“Members assigned to an OCONUS unit who receive PCS/TEMDUINS
orders to A-School for less than 20 weeks can elect to transport their
privately owned vehicle (POV) under provisions of JTR, Section 0530.
JTR, Section 0530 states that POV transportation is permitted before PCS
authorization/order is issued (i.e. prior to issuance of PCS orders from A-
School) provided you agree by signing these orders that: You are
financially responsible for the entire cost of transportation if a PCS
authorization/order to authorize POV transportation is not later issued, or
that you agree to pay any additional costs for POV transportation based
upon the location of your new PDS. Should you elect to transport your
POV, your authorization is from the POV port/Vehicle Processing Center
(VPC) serving your OCONUS unit to the POV unloading port/VPC
serving the PDS that will be identified at some time during your A-School
assignment. If you receive orders back to your PDS or to another
OCONUS PDS or to a PDS where transportation charges to the POV
port/VPC exceeds transportation charges to the POV port/VPC where you
shipped your POV ICW your A-School assignment, you are financially
responsible for excess POV transportation charges.”
A.8. BAH for
Members with
Dependents
See Reference (b), for guidance on the payment of BAH for members with
dependents assigned PCS/TEMDUINS.
• The same rules apply to members en route PCS as to members assigned
TEMDUINS.
• These members continue to receive BAH at the locality rate for their
old PDS while TEMDUINS, unless the member had a previously
approved BAH-rate protection request in place, in which case they
would continue to receive BAH at the locality rate for their
dependent’s location/previous PDS.
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Personnel and Pay Procedures TTP
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Chapter 4: Movement of
Personnel
• BAH is not payable while the member’s dependents occupy
government quarters at the old PDS.
• A BAH rate protection request must be submitted and approved by
PSC (PSD-FS) per Reference (b), in order for the SPO to pay BAH for
any locality other than the member’s old PDS or as provided in a
previously approved BAH rate protection request.
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PPCINST M1000.2B
Personnel and Pay Procedures TTP
Chapter 4: Movement of
Personnel
4-6
Section B: How to Prepare NATO Travel Orders
B.1.
Introduction
This section provides information on how to prepare North Atlantic Treaty
Organization (NATO) Travel Orders. NATO orders, along with proper
identification, allows an individual to pass without difficulty from one
NATO nation to another. This order is only for the movement of military
personnel, their personal baggage, individual weapons and official
documents.
The NATO Travel Order Statement is placed on the back of the PCS or
TDY order, or as a separate sheet to accompany the TDY/PCS order.
B.2. Reference
(a) Military Assignments and Authorized Absences, COMDTINST
M1000.8 (series)
B.3. Format for
the Order
Complete the following areas for a NATO order.
Where
Entry
Top of Page Grading of Form: NATO UNCLASSIFIED
Heading Country of Origin, Employee ID and date order is prepared
First
Paragraph
• Name, Rank, Grade and ID Card number
• Destination, within NATO country
• Date of departure from original country
• Number of days member will remain in NATO country (if PCS, so
indicate)
Second
Paragraph
Authorization for member to possess and carry firearms
Third
Paragraph
The number of official dispatches and that they are official documents
Fourth
Paragraph
A certification that the travel is under the provisions of the NATO Status of
Forces Agreement
NOTE: Officer authorizing the NATO travel signs the order.
Table 4-1 Format for NATO Order
B.4. Sample
Recommended
Format
See sample of the recommended format for NATO Travel Order below.
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PPCINST M1000.2B
Personnel and Pay Procedures TTP
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Chapter 4: Movement of
Personnel
NOTE:
NATO travel orders are prepared in English and French. Any
instructions printed on the reverse of the orders are to appear in
English only.
Figure 4-2 Sample Recommended NATO Format
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Personnel and Pay Procedures TTP
Chapter 4: Movement of
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4-8
Section C: Designation of Ports of Embarkation, Debarkation and Vehicle
Processing Centers
C.1.
Introduction
This section provides guidance on POV shipping and travel options when
conducting a PCS to/from a CONUS or OCONUS location.
C.2. References
(a) Joint Travel Regulations (JTR)
(b) Coast Guard Supplement to the Joint Travel Regulations (CGS-JTR),
COMDTINST M4600.17 (series)
C.3. Procedure
Designated passenger Ports of Embarkation (POE), Ports of Debarkation
(POD) and VPC are considered the closest POE, POD and VPC servicing a
member’s old and new PDS. However, a member traveling from/to a
CONUS PDS to/from an OCONUS PDS by mixed modes (POV and
commercial carrier) may be authorized to travel to/from an authorized
alternate CONUS POE/POD and/or VPC. Travel to/from a location other
than the designated or authorized alternate location would be considered
circuitous travel for which actual travel and transportation expenses would
be reimbursed. up to the travel and transportation costs to/from the
authorized alternate location. A member is responsible for any excessive
POV shipping cost beyond the cost to ship to/from the designated VPCs
IAW Reference (a), Section 053001. A member electing POV shipment
from/to a designated CONUS VPC may be authorized Monetary
Allowance in Lieu of Transportation (MALT) or MALT Plus to drive
another vehicle (i.e., up to two POVs for a member with dependents)
to/from the authorized alternate CONUS POE/POD. The circuitous travel
rules above would apply for a member traveling by mixed modes to an
alternate non-official location (e.g., leave location). Payment of MALT for
more than two POVs requires authorization/approval by COMDT (CG-
1332) IAW References (a) and (b); this does not affect the POV shipping
entitlement.
NOTE:
A member performing PCS travel solely by commercial carrier via
an alternate non-official location would be authorized the costs for
travel not to exceed the policy constructed airfare for the designated
locations (i.e., designated POE/POD or, if applicable, designated
VPC).
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Chapter 4: Movement of
Personnel
Section D: Permanent Change of Station (PCS) - Departing
D.1.
Introduction
This section explains the PCS - Departing process.
D.2. References
(a) Military Assignments and Authorized Absences, COMDTINST
M1000.8 (series)
(b) Foreign Travel, Passports and Visas, COMDTINST 5000.5 (series)
(c) Coast Guard Pay Manual, COMDTINST M7220.29 (series)
(d) Coast Guard Military Human Resource Record (CGMHRR) System,
COMDTINST 1080.10 (series)
(e) Coast Guard Housing Manual, COMDTINST M11101.13 (series)
(f) Body Composition Standards Program, COMDTINST 1020.8 (series)
(g) Foreign Affairs Policy Manual, COMDTINST M5710.5 (series)
(h) Joint Travel Regulations (JTR)
(i) Enlistments, Evaluations and Advancements, COMDTINST M1000.2
(series)
(j) Government Travel Charge Card (GTCC) Program Policies and
Procedures, COMDTINST M4600.18 (series)
(k) Personnel Vetting Program (Security Clearance, Suitability and
Credentialing), COMDTINST 5520.12 (series)
(l) Coast Guard Supplement to the Joint Travel Regulations (CGS-JTR),
COMDTINST M4600.17 (series)
D.3. Process
Use the following to process a member’s departure on PCS orders.
NOTE:
Any amendments to signed orders, prior to member’s departure,
are to be completed by the member’s current P&A Office.
Amendments are to be done via memorandum (do not edit the
signed original orders) and attached to the original orders.
Applicable changes (e.g. dates of travel changes) are to be entered in
DA and routed for approval to the SPO.
NOTE:
For Patrol Forces Southwest Asia ( PATFORSWA) information
please see section W in this Chapter
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Personnel and Pay Procedures TTP
Chapter 4: Movement of
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Step
Who Does It
What Happens
1 P&A Office
• Immediately notifies the unit when orders are received.
Notification must include any obligated service
requirements.
• If members must obligate service, they must do so within
five business days of receipt of PCS orders IAW Reference
(a) using the Contract Data - Reenlistment user guide.
• If PCS requires Overseas Screening, refers to guidance at
https://uscg.sharepoint-mil.us/sites/psc_spo/psc-
bops/SitePages/Overseas-Screening.aspx.
• Assists member with completion and timely submission of
required documents.
2 Unit Assigns sponsor and submits this information to the P&A Office
for Welcome Aboard notification.
3 Member
• Within 45 calendar days of receipt of orders, meets with their
P&A Yeoman to complete the following worksheets, if
applicable: PCS Departing Worksheet (CG-2000), PCS
Travel Entitlements Worksheet CG-2003, Advances
Worksheet (CG-2010), Housing Allowance Protection
Worksheet (CG-2025A) and Application for assignment to
housing (DD) form 1746.
• If PCSing to overseas assignment, also completes Report of
Suitability for Overseas Assignment (CG-1300), Active Duty
Dependents Overseas Screening (CG-1300B) and Modified
Screening for Overseas Assignment and/or Sea Duty Health
Screening (CG-6100).
NOTE:
If an Official Passport is required, follows instructions in Reference (b).
4 P&A Office
• Within 10 business days of receipt of the PCS Departing
worksheets, verifies for completeness and accuracy.
• Routes worksheets thru Command for endorsement.
5 Unit/Command Reviews and approves worksheets and routes to P&A Office for
processing.
6 P&A Office
• Within two business days of receiving approved forms,
completes orders in DA using the PCS Orders &
Endorsements user guide.
• Routes orders to P&A Supervisor or Yeoman with By
Direction Authority for review and approval.
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Chapter 4: Movement of
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NOTE:
Prior to routing orders for DLA, member must provide
form DD 1747 to authorize DLA entitlement on orders.
• If requested, emails the Housing Allowance Protection
Worksheet (CG-2025A) to PSC (PSD-FS) IAW Reference
(c).
7 P&A Office
• Within three business days of notification, P&A Supervisor
or Yeoman with By Direction Authority verifies accuracy
and entitlements, and approves the orders in DA which
places the orders in a “Ready” status using the Approving
PCS Orders user guide.
• Prints and signs orders from DA and forwards orders to the
member.
• Technician uploads documents to iPERMS IAW Reference
(d).
8 Member
• Members in receipt of PCS orders must check ETS for an
Open Authorization (OA) to use for planning travel and book
official travel using ETS.
• Registers for an account in the Military OneSource Defense
Personal Property System (DPS) at
https://dps.move.mil/cust/standard/user/home.xhtml.
• Once DPS account established, login to
https://planmymove.militaryonesource.mil/ via CAC logon
and “Start a New Move”, to arrange shipment of Household
Goods and/or Personally Procured Move. Once the new
move is submitted, they will be notified via email by their
assigned Transportation Officer.
• Members considering a Personally Procured Move (PPM),
must review the PPM checklist, consult with the
transportation office, as needed, and submit the claim via the
PPM Claims Request Application using the PPM Field User
Quick Reference Guide v1.0S_20230404v2.pdf (sharepoint-
mil.us).
• Members planning to ship an authorized POV, see Section E
of this Chapter.
9 Transportation
Officer
Emails the member to answer any questions about the move and
to request the appropriate forms. Completes the move in
https://planmymove.militaryonesource.mil.
10 PSC (PSD-FS) If requested from P&A Office, processes the member’s BAH
rate protection request.
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Personnel and Pay Procedures TTP
Chapter 4: Movement of
Personnel
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11 P&A Office Within three months of PCS departure date (if any advances are
requested such as Pay, BAH, OHA), enters the transactions in
DA using the Advances (Pay, BAH, or OHA) user guide.
12 Unit Within 30 calendar days prior to departure, ensures the
member’s compliance with weight standards and records it in
DA IAW Reference (f). If unable to update DA, provides weigh
in data to P&A Office.
13 P&A Office
• Within 30 days of PCS departure date, enters travel advances
if requested. Notifies SPO requesting DA approval of pay
transaction(s).
• Travel AO reviews and approves travel advances IAW
References (h) and (l).
• Records weigh in data in DA, if requested from the Unit.
14 SPO Within three business days of notification, processes the
member’s request for advance pay, BAH and/or OHA in DA, if
applicable, using the Advances (Pay, BAH, or OHA) user guide.
15 Unit No later than 15 calendar days prior to departure from the unit,
ensures the member signs a counseling sheet for a transfer
evaluation IAW Reference (i).
16 Member
• At least two weeks prior to departure from the unit, submits a
CGFIXIT request for transfer of CG Standard User Account
using the Instructions to PCS Transfer your CG Standard
User Account.
• Ensures member’s and, if applicable, dependents’ DEERS
ID cards are up to date.
17 P&A Office
• Within two business days after departure, submits the PCS
Departure Endorsement in DA using the PCS Orders and
Endorsements user guide.
• Notifies SPO requesting approval of departing endorsement
in DA.
CAUTION:
Failure to route the departing endorsement in DA and/or
notify the SPO that the member has departed could
impact member’s pay.
18 SPO Within three business days of submission of the departure
endorsement, the SPO approves and transmits PCS Departing
transaction in DA using the PCS Orders and Endorsements user
guide.
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Chapter 4: Movement of
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19 P&A Office Within five business days after a member’s departure date,
technician verifies all documents were uploaded to iPERMS
IAW Reference (d).
Table 4-3 PCS Departing Checklist
D.4. PCS User
Guides
Refer to the appropriate PCS User Guide/Reference for the following
topics:
• PSC Overseas Screening Page
• PCS Orders & Endorsements
• PCS Entitlements Auto Stops and Starts in DA
• mLINQS PCS Travel Guides
D.5. FY23 PCS
Travel Advances
and Claims
Process
Refer to the mLINQS FY23 PCS Travel Process and ALCGPSC 110/23
for instructions, overview and user guides for the process for using
mLINQS and ETS to facilitate payment of FY23 PCS travel advances and
claims.
D.6. Requesting
Travel Advances
Refer to the Creating an Advance for PCS Entitlements mLINQS user
guide for data entry procedure.
Advances must be created in an Amendment to the original Authorization
in mLINQS, no earlier than 30 days prior to the member departing their old
duty station. Documents need to be uploaded on the Tracking tab before
addressing audits. Until documents are uploaded, it will display as an audit
to be addressed.
Before you begin the advance request, ensure the PCS travel advances are
correctly listed on the order. The PCS order must show what is being
requested, and at the 80% amount, as shown in the following example:
MEMBER PER DIEM _______ @ 80%
MEMBER MALT _______ @ 80%
DEPENDENT(S) PER DIEM _______ @ 80%
DEPENDENT(S) MALT _______ @ 80%
DLA _______ @ 80%
TLE _______ @ 80%
TOTAL _______ @ 80%
PCS TRAVEL ADVANCE AUTHORIZED FOR $________________
PPC (TVL) will process advances up to the day before the member is
supposed to report.
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Chapter 4: Movement of
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Reminder: Do not submit the PCS advance to PPC more than 35 days
before the member detaches. The additional 5 days accounts for processing
time and making payment to the member. If you need to submit a PCS
advance to PPC more than 35 days due to extenuating circumstances, the
Payment Approving Official must submit a PPC Customer Care Ticket
with details.
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Chapter 4: Movement of
Personnel
Section E: Reimbursement of Vehicle Transportation within CONUS
E.1.
Introduction
This section provides the process to receive reimbursement for the
shipment of an authorized POV.
E.2. References
(a) Joint Travel Regulations (JTR)
(b) Coast Guard Military Human Resource Record (CGMHRR) System,
COMDTINST 1080.10 (series)
(c) Coast Guard Supplement to the Joint Travel Regulations (CGS-JTR),
COMDTINST M4600.17 (series)
(d) Coast Guard Supplement to the Joint Travel Regulations (CGS-JTR),
COMDTINST M4600.17 (series)
E.3. Process
Use this process to obtain authorization and reimbursement:
NOTE:
Important requirements:
• This is a member-with-dependents entitlement; the member
and/or eligible dependent(s) must possess more than one POV to be
relocated to the new PDS, and the member and dependents must
travel at one time in one POV.
• The member must receive approval for shipment of POV prior to
detachment from the old PDS.
• Reimbursement is limited to the transportation of one (1)
authorized POV; transportation costs should not exceed the
remainder of the “MALT Plus” for driving two POVs to the new
PDS, and member is financially responsible for all excess
costs/additional expenses associated with POV transportation.
• Commercial travel at Government expense is not authorized for
the member or any dependent if reimbursement for vehicle
transportation within CONUS is authorized.
Step
Who Does It
What Happens
NOTE:
If completed steps 1 thru 7 from the PCS Departing Section D above and
orders have been received by the member, skip to step 5.
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1 Member
• Submits request to ship a vehicle via the CG-2000 to the
P&A Office IAW Section D of this Chapter.
• This is a member-with-dependents entitlement; the member
and/or eligible dependent(s) must possess more than one
POV to be relocated to the new PDS, and the member and
dependents must travel at one time in one POV.
• The member must receive approval for shipment of POV
prior to detachment from the old PDS.
• Reimbursement is limited to the transportation of one (1)
authorized POV; transportation costs should not exceed the
remainder of the “MALT Plus” for driving two POVs to the
new PDS, and member is financially responsible for all
excess costs/additional expenses associated with POV
transportation.
• Commercial travel at Government expense is not authorized
for the member or any dependent if reimbursement for
vehicle transportation within CONUS is authorized.
2 P&A Office
• Within two business days of receipt, reviews CG-2000 for
completeness and accuracy.
• Determines eligibility and performs computations.
• Annotates on the PCS orders in DA that transportation is
authorized, and that the orders include the maximum
reimbursement computation.
• Notifies the SPO that orders are ready for review and
approval.
3 SPO
• Within three business days of notification, confirms
eligibility and computations, and approves orders in DA.
• Notifies P&A Office that PCS orders are ready.
4 P&A Office
• Counsels the member concerning their entitlement and
reimbursement limitations.
• Provides member with the signed orders.
• Technician uploads documents to iPERMS IAW Reference
(b).
5 Member
• Completes shipment of authorized POV via
https://www.pcsmypov.com/.
• Completes a PCS travel voucher in mLINQS using the
moveLINQ Employee Portal Users Guide for commercial
vehicle shipment after reporting to the unit; see Section H of
this Chapter.
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o Uploads copies of required documents in mLINQS:
the signed PCS travel orders (annotated with
the vehicle shipment authorization to include
the maximum reimbursement computation)
the commercial vehicle shipment receipt, and
the vehicle registration
• Forwards to Travel AO IAW Reference (d) or mailed with
the DD1352 to PPC travel; see P&A for assistance.
• Retains a copy of all documents and receipts for their files.
6 Travel AO
• Within two business days after receipt of travel voucher(s)
from the member, reviews and approves travel voucher in
mLINQS using the moveLINQ Approver Portal Users Guide
that is vouchered in ETS.
NOTE:
Member should ensure that their name and EMPLID are on all documents.
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Section F: Reimbursement for the Use of More than Two POVs
F.1.
Introduction
This section lists the conditions for which payment of MALT for PCS
travel by more than two POVs can be requested IAW References (a) and
(b).
F.2. References
(a) Joint Travel Regulations (JTR)
(b) Coast Guard Supplement to the Joint Travel Regulations (CGS-JTR),
COMDTINST M4600.17 (series)
F.3. Conditions
One or more of the following conditions must be met before requesting
authorization for PCS travel by more than two POVs:
• The number of family members, including their luggage, cannot be
transported in two vehicles.
• A dependent requires special accommodations due to physical
conditions or age-related restrictions and two POVs are required for the
service member or dependent.
• A service member must report to the new PDS before the dependents
and the delayed travel is for reasons acceptable to the Travel AO, such
as school-term completion or personal business-affairs settlement and
there are more dependents than can reasonably fit together with
luggage in a single POV.
• The dependents perform unaccompanied travel between authorized
points other than those that the service member uses, such as travel to a
designated place or to the new PDS while the service member has a
TDY en route, and there are more dependents than can reasonably fit
together with luggage in a single POV.
• The dependents perform unaccompanied travel to the new PDS before
the service member’s reporting date for reasons acceptable to the
Travel AO, such as to enroll dependents in school at the beginning of
the term, and there are more dependents than can reasonably fit
together with luggage in a single POV.
F.4.
Authorization
Request
Procedure
The command from which the member is departing shall submit requests
for approval of PCS travel by more than two POVs to Commandant (CG-
1332) well in advance of the member’s (or dependents) planned departure
date.
Requests shall be submitted by memo to hqs-dg-lst-cg-1332-
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Chapter 4: Movement of
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Section G: Authorization to Ship a POV within CONUS due to Medical or
Insufficient Time to Drive
G.1.
Introduction
This section lists the conditions for which Commandant (CG-1332) would
authorize a POV shipment within CONUS in connection with a PCS, due
to a member's medical condition or insufficient time to drive.
G.2. Reference
(a) Joint Travel Regulations (JTR)
(b) Coast Guard Supplement to the Joint Travel Regulations (CGS-JTR),
COMDTINST M4600.17 (series)
G.3. Conditions
One of these conditions must be met before requesting authorization from
Commandant (CG-1332) to ship a POV within CONUS:
• The member is physically unable to drive as documented by a
competent medical authority (i.e., a licensed medical practitioner); or
• There is insufficient time for the member to drive and report to the new
PDS as ordered. A statement is required from the departing and
reporting commands that the member is unable to take the applicable
travel time to safely travel by POV because of operational reasons.
NOTE:
A dependent's inability to drive does not satisfy this criterion.
G.4.
Authorization
Request
Procedure
The command from which the member is departing shall submit the
request, with the endorsement from the reporting command (if applicable),
or medical documents (if applicable), for authorization to Commandant
(CG-1332) well in advance of the member’s planned departure date. There
is no authority to approve requests after the fact.
Reimbursement for Personally Procured transportation of a POV is not
authorized under this regulation. Shipment of a POV must be contracted
through the Government with the Transportation Officer.
Requests shall be submitted by memo to: hqs-dg-lst-cg-1332-
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Chapter 4: Movement of
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Section H: PCS Reporting
H.1.
Introduction
This section explains the PCS Reporting process.
H.2. References
(a) Military Civil and Dependent Affairs, COMDTINST M1700.1 (series)
(b) Discipline and Conduct, COMDTINST M1600.2 (series)
(c) Personnel Accountability System (PAS) Policy, COMDTINST 3006.4
(series)
(d) Coast Guard Supplement to the Joint Travel Regulations (CGS-JTR),
COMDTINST M4600.17 (series)
(e) Coast Guard Pay Manual, COMDTINST M7220.29 (series)
(f) Coast Guard Military Human Resource Record (CGMHRR) System,
COMDTINST 1080.10 (series)
H.3. Process
Use the following to process a member’s reporting on PCS orders.
NOTE:
Any amendments to signed orders after the member’s departure are
to be completed by the member’s new P&A Office. Amendments are
to be done via memorandum (do not edit the signed original orders)
and attached to the original orders.
Step
Who Does It
What Happens
1 Member • On date of reporting, meet with P&A Office to complete the
following worksheets (if applicable): PCS Reporting
Worksheet (CG-2005), Advances Worksheet (CG-2010),
Designation of Beneficiaries (CG-2020D) IAW Reference
(a) and BAH/Housing Worksheet (CG-2025) IAW Reference
(b).
• Update personal information (e.g. home and mailing
addresses, phone numbers, email) in DA using the Email
Addresses, Emergency Contacts, Phone Numbers, and the
Home Address, Mailing Address and Thrift Savings Plan
Mailing Address user guides IAW Reference (c).
• For PPM claims, submits the claim via the PPM Claims
Request Application using the PPM Field User Quick
Reference Guide v1.0S_20230404v2.pdf.
2 P&A Office
• Within two business days of receipt of PCS Reporting
worksheets, verifies for completeness and accuracy.
• Routes through Command for endorsement.
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Chapter 4: Movement of
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• No later than 30 calendar days after Member arrives at the
command, completes PCS travel voucher(s) in ETS and
forwards to Travel AO IAW Reference (d).
3 Unit Reviews forms, signs and routes to P&A Office for processing.
4 P&A Office
• Within two business days of receiving endorsed forms,
submits the PCS Reporting Endorsement in DA using the
Reporting Endorsement section of the PCS Orders and
Endorsements user guide.
• Notifies the SPO that the member reported in, to include
providing the SPO a copy of the orders and any applicable
forms or PCS Amendments.
• Technician uploads documents to iPERMS IAW Reference
(f).
CAUTION:
Failure to route the reporting endorsement entitlement
transactions in DA and/or notify the SPO that the
member has reported could impact member’s pay.
5 Travel AO Within two business days after receipt of travel voucher(s) from
the member, reviews and approves travel voucher in mLINQS
using the moveLINQ Approver Portal Users Guide that is
vouchered in ETS.
6 SPO Within three business days of receiving the reporting
endorsement and notification from the P&A Office, approves
and transmits PCS Reporting transaction in DA using the
Reporting Endorsement section of the PCS Orders and
Endorsements user guide.
7
P&A Office
• Within two business days of SPO approving PCS reporting
endorsement, enters BAH transaction in DA using the
Starting BAH section of the Basic Allowance for Housing
(BAH) user guide, and any other applicable entitlements.
• Routes to SPO for approval.
8 SPO Within three business days of receipt, approves BAH transaction
in DA using the Approving or Denying BAH
Transactions/Corrections section of the Basic Allowance for
Housing (BAH) user guide.
9 P&A Office
• Within two business days of approval, verifies the member’s
entitlement to Family Separation Housing and/or Family
Separation Allowance-Restricted (FSA-R), CSP/CSPP,
BAH, COLA and Advance Pay (as applicable) IAW
Reference (e).
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• Technician conducts mandatory review of the member’s
CGMHRR with the member during the check-in process
IAW Reference (f).
• Verifies PAYCALCS, using the Pay Calculations Results
user guide, once updates and new calendar results are visible
in DA.
Table 4-4 PCS Reporting Checklist
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Chapter 4: Movement of
Personnel
Section I: Temporary Lodging Allowance (TLA) Claims
I.1.
Introduction
This section provides guidance for submitting Temporary Lodging
Allowance (TLA) claims. TLA is an allowance intended to partially
reimburse a member and/or dependents for expenses incurred while
occupying temporary lodging outside the contiguous United States.
I.2. References
(a) Joint Travel Regulations (JTR)
(b) USCG Finance Center Travel Application Portal for TLA
(c) USCG Finance Center Directives and Resource Center
(d) DoD FMR, Volume 7A, Military Pay Policy, (BAH, OHA, CONUS
COLA, Overseas COLA and TLA)
I.3. Procedure
TLA claims are completed by the OCONUS unit. Follow submission
guidelines listed in Reference (b).
Units processing TLA claim will also have AOR specific requirements and
processes.
I.4. Web-based
Application
Units processing TLA claims shall submit the request via the TLA Claims
Request web-based application found on the Coast Guard Common Core
website using the TLA Field User Quick Reference Guide
The following restrictions apply:
• Prior to acquiring access, a signed request assigning the Payment
Authorizing Official (PAO) must be submitted by the Unit
Commander.
• PAOs must be E6 and above, or GS7 and above.
• Request (via signed memo) must be routed through Commandant (CG-
1M1) who reviews and forwards to the FINCEN (OPA-MT).
• FINCEN Comptroller issues the authorization.
• The PAO does not need a password.
• There must be (at a minimum) one PAO/Data Entry Operator (DEO)
from a qualifying unit.
I.5. DEO Specific
Information
The PAO assigns the DEO for the respective unit and DEO passwords are
assigned by FINCEN.
I.6. Submission
Guidelines
If units are unable to process TLA claims using the web-based application,
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Chapter 4: Movement of
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Section J: Temporary Duty (TDY)
J.1.
Introduction
This section explains how the effective execute Temporary Duty (TDY)
travel. It is critical for CG travelers and their supervisors to understand the
administrative responsibilities for completing and reviewing TDY Travel
Orders and Travel Claims.
J.2. References
(a) Joint Travel Regulations (JTR)
(b) Coast Guard Supplement to the Joint Travel Regulations (CGS-JTR),
COMDTINST M4600.17 (series)
J.3. Traveler
The traveler remains the single most important person involved in the
travel claim liquidation process. Without a properly completed claim, full
reimbursement is not possible.
J.4. Purpose of a
TDY Order
The TDY Order establishes the conditions for official travel and
transportation and provides the basis for traveler entitlement and
reimbursement. An effective TDY Order provides information that is clear,
complete, and follows applicable regulations/Agency Policy.
J.5.
Requirements
for a TDY Order
The written TDY order is a document that meets several practical and
mandated administrative requirements. The travel order expresses:
• Detailed information for personnel or agencies to provide support
services to the traveler, (i.e., Travel Management Centers,
Transportation Officers, etc.).
• Accounting information to enable correct funds accounting.
J.6. Information
Elements
The TDY Order must fully answer:
• WHAT mode of transportation is authorized and/or directed
• WHAT type of quarters are authorized and/or directed
• WHAT type of messing is authorized and/or directed
• IS the traveler a government travel charge card holder?
• WHAT the maximum amount of travel funds authorized is
• WHAT the accurate POET accounting information is
• WHAT specific reimbursable expenses that must be pre-authorized on
the Travel Order are (i.e., Conference costs, Registration fees, Rental
vehicle and size authorization, Communication services, Excess
baggage, etc.)
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Chapter 4: Movement of
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J.7. While
Traveling TDY
The traveler must obtain receipts for ALL expenses incurred while
traveling. Although itemized receipts are only required for lodging, rental
vehicles, air fare and individual expenditures of $75 or over, the receipts
collected during the trip act as a record of expenses and are an invaluable
tool when completing a travel claim. As per JTR 010301.A, a Travel AO
can require additional receipts to substantiate reimbursement if a traveler’s
claim contains doubtful reimbursement.
J.8. Lost or
Damaged
Receipts
Review Lost or Damaged Receipt Guidance (located on the PPC (TVL)
webpage) for steps to take when receipts have been lost or damaged.
J.9. TDY User
Guides
Refer to the appropriate ETS TDY User Guides for step-by-step
instructions on entering TDY claims in ETS.
J.10. Sample
TDY Travel
Voucher
See below for Sample Travel Voucher (DD FORM 1351-2).
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Chapter 4: Movement of
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Figure 4-5 Sample TDY DD Form 1351-2
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Chapter 4: Movement of
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J.11.
Non-Receipt of
Payment
Allow 10 working days from the date the Travel Voucher Summary is
received to the date you receive payment. If payment or notification of
overpayment/ claim rejection is not received by the end of this period,
contact CG Finance Center’s automated voice response toll-free number 1-
800-564-5504 or visit https://www.uscg.mil/fincen/Payment/ to receive
information for travel claims processed.
If the Finance Center has no record of the travel payment, discuss with
your Travel AO using the How Do I Check Status of a Travel Payment in
FSMS user guide. If you still have questions regarding your payment, your
Travel AO must submit a trouble ticket to PPC’s Customer Care Branch
(see Chapter 2, Section D of this publication).
NOTE:
If you have waited more than 15 working days from the date the
claim was processed, your Travel AO should check ETS before
contacting PPC Customer Care to ascertain the claim’s status.
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Section K: Blanket Travel Orders
K.1.
Introduction
This section describes the purpose of Blanket Travel Orders. A Blanket
Travel Order is a TDY Order issued to a traveler who regularly and
frequently makes trips away from the PDS within specific geographical
limits for a specific time period within a fiscal year in performance of
regularly assigned duties.
K.2. Reference
(a Joint Travel Regulations (JTR)
K.3.
Guidelines
Blanket travel orders should meet the following guidelines:
• Be an order for an individual
• Define the time period covered by inclusive dates
• Inclusive dates to not cross fiscal years (30 Sep/01 Oct)
• Define the geographic area in which travel can be performed
• The reason(s) making the blanket/repeat TDY order necessary
• Excess accompanied baggage authorization, if necessary; and
• Other conditions, limitations, and instructions appropriate such as the
use of GOV’T QTRS/dining facility/mess is required if available to the
member
NOTE:
At this time the current travel system does not allow for Blanket
Travel orders to be processed.
While it is still within the JTR, Coast Guard is not processing this
type of orders.
K.4. Geographic
Area for Blanket
Orders
For geographic area(s) the Blanket Travel Orders must list the following:
• Unlimited Open - Allows the traveler to travel anywhere on official
business without further authority for a specified period of time within
a fiscal year.
• Limited Open - Allows the traveler to travel on official business
without further authority under certain specific conditions, i.e., travel to
specific geographic area(s) for a specific purpose(s), subject to trip cost
ceilings, or for specific periods of time within a fiscal year.
• Repeat - Allows the traveler to travel on official business without
further authority to a specific destination for a specified period of time
within a fiscal year.
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Chapter 4: Movement of
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K.5. Timeframes
• Monthly Order - The period covered by a Blanket Travel Order that is
one month in duration.
• Quarterly Order - In a situation of almost constant travel (e.g., the
sum of the TDY travel is expected to be 1 out of 3 months), a quarterly
travel order could be appropriate.
• Excess of a Quarter Order - Only under the most continuous travel
circumstances (e.g., the sum of the traveler's TDY period is expected to
equal or exceed 6 months) should a Blanket Travel order for a period in
excess of a quarter be issued.
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Chapter 4: Movement of
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Section L: Leave and Liberty Combined with TDY Travel
L.1.
Introduction
This section explains the details regarding combining leave and liberty
with TDY travel.
A traveler may request to combine leave and/or liberty (LV/LIB) with
TDY travel.
The member could be…
• Taking LV/LIB prior to TDY or
• Taking LV/LIB after TDY
L.2. References
(a) Joint Travel Regulations (JTR)
(b) Coast Guard Supplement to the Joint Travel Regulations (CGS-JTR),
COMDTINST M4600.17 (series)
(c) Military Assignments and Authorized Absences, COMDTINST
M1000.8A (series)
L.3. Rationale
TDY Orders / Authorizations where LV/LIB is combined with travel
MUST be entered correctly to prevent per diem from being erroneously
paid for liberty days. THERE ARE NO TRAVEL ENTITLEMENTS
EARNED DURING LEAVE OR LIBERTY.
L.4. Member to
Depart
Early/Return
Late
Enter your authorization in ETS using your full travel days , including the
LBV/LIB days..
Example: Orders state member departs on January 5th and returns on
January 10
th
, but member takes leave before, from Jan 2
nd
to 4th. ETS
Authorization would reflect January2nd -10th.
L.5. Recording of
Leave Taken
Members shall indicate all leave days used during the TDY on the Travel
Authorization. LV/LIB shall be indicated in ETS In Step 4 modifying
lodging checking the “Day Off” box.
NOTE:
(1) Reservists Mobilized in Support of an Operational Deployment
or Contingency Operation are entitled to Per Diem for lodging
while on leave per JTR, Section 032902.
(2) Any leave input into ETS does not charge against the leave
balance in Direct Access. DA entry is required.
(3) Do not start or end a trip in the ETS status of “Day off” You
must be in a duty status within ETS.
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Chapter 4: Movement of
Personnel
Section M: Pay Entitlements Affected by TDY
M.1.
Introduction
This section describes the pay entitlements that can be affected by TDY
assignment. The P&A Office/Unit must ensure the traveler is aware of all
entitlements affected by TDY orders.
M.2. Reference
(a) Coast Guard Pay Manual, COMDTINST M7220.29 (series)
• Section 3-A – Enlisted Basic Allowance for Subsistence (ENL-BAS)
• Section 3-H – Family Separation Allowance (FSA)
• Section 4-A – Hardship Duty Pay – Location (HDP – L(DA))
• Section 4-B – Career Sea Pay (CSP)
M.3. Affected
Pay Entitlements
Use this table when counseling a member on which pay entitlements can
be affected by a TDY order.
WHEN member goes TDY THEN member
to a unit without a government dining
facility,
is entitled to ENL-BAS while TDY.
to a unit with a government dining facility,
is entitled to ENL-BAS minus CG Standard
Meal Rate (CGSMR) while at the TDY site.
to a shore unit from a career sea pay eligible
vessel/mobile unit over 30 days,
is not entitled to sea pay after 2400 on the
30th day.
over 30 days and has dependents,
could be entitled to Family Separation
Allowance - Temporary (FSA-T).
from a career sea pay eligible vessel,
cannot combine ship underway time with
TDY time to qualify for FSA-T.
over 30 days,
could lose entitlement to hardship duty pay-
location and/or diving pay.
away from overseas permanent station,
entitlement to Family Separation Housing
(FSH) terminates on the 59th consecutive day
of TDY.
to a career sea pay eligible vessel/mobile
unit,
is entitled to sea pay/time equivalent to the
sea-time and level of that cutter.
Table 4-5 Pay Entitlements Affected by TDY
NOTE:
When a member receives travel allowances for residing in
commercial quarters and subsistence, they are not performing “sea
duty” and are not eligible for sea pay/time. To be eligible for sea
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pay/time the member must be berthed and subsisted aboard a vessel
while TDY.
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Chapter 4: Movement of
Personnel
Section N: TDY Departing and Reporting Processes
N.1.
Introduction
This section provides - processes to assist the member, unit, and P&A
Office in completing all necessary tasks required for departing and
reporting members who are performing TDY. These job aids are designed
to be reproduced locally.
N.2. References
(a) Joint Travel Regulations (JTR)
(b) Military Assignments and Authorized Absences, COMDTINST
M1000.8 (series)
(c) Personnel Vetting Program (Security Clearance, Suitability and
Credentialing), COMDTINST 5520.12 (series)
(d) Body Composition Standards Program, COMDTINST 1020.8 (series)
(e) Coast Guard Pay Manual, COMDTINST M7220.29 (series)
(f) Coast Guard Supplement to the Joint Travel Regulations (CGS-JTR),
COMDTINST M4600.17 (series)
N.3. TDY
Departing
Process
Use this process when a member requires a TDY order.
Step
Who Does It
What Happens
1
Member Submits TDY Travel Request Worksheet, CG-2070 or
ETS Authorization to P&A Office/ unit admin via
supervisor to the funds approving official, regardless of
funding source (Unit, ETQC, etc.). Per local unit
policy.
2
P&A Office
Counsel member on travel and pay entitlements.
3
P&A Office
Assist with travel arrangements. If member is going
TDY to “A” School, and an airline ticket is issued,
ensure it is a round trip ticket. The Travel Management
Office must be used to arrange official travel.
4 Member Complete ETS Authorization
5
P&A Office
Ensure member has sufficient funds
6
P&A Office
Ensure member has sufficient obligated service.
7
P&A Office
Ensure member has proper security clearance.
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8
P&A Office
Ensure member meets weight standards (if applicable)
15 to 30 days prior to class convening.
9
Member
Complete PCS/TEMDUINS to “A” School worksheet
(CG-2001) if member is going TDY to “A” School.
10
Member
If the TDY period is expected to be over 30 days or
could involve changes to member’s CGSMR and/or
Career Sea Pay/Time work with P&A Office to get
those changes updated in DA and sent to SPO for
processing.
11 P&A Office If the member has dependents and the TDY period is
expected to be over 30 days, provide the member with
an FSA worksheet (CG-2035). Instruct the member to
complete and submit the FSA Worksheet to the P&A
Office, with a copy of the TDY orders.
NOTE:
The unit must notify the P&A Office if the
member does not travel on the dates of the
original TDY orders (e.g. send copies of the
amendments or annotations).
Table 4-6 TDY Departing Process
N.4. TDY Duty
Site Process
Use this process for members TDY at your duty site:
Step
Who Does It
What Happens
1
2
TDY Unit
Verify member reports for TDY. If member fails to
report, notify the permanent unit.
Table 4-7 TDY Duty Site Process
N.5. TDY Return
-Process
Use this process when a member returns from TDY:
Step
Who Does It
What Happens
1
P&A Office
Ensure member traveled IAW the order. If member was
required to deviate from the order as issued, ensure any
necessary amendments and/or endorsements have been
attached to the Amended Authorization.
2
Member
Within 3 days of completion of travel, ensure the
Travel Voucher is prepared and submitted through
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Chapter 4: Movement of
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ETS. Documentation must be retained by the
member/unit for a period of 6 years & 3 months IAW.
3
P&A Office
Review and complete PCS/TEMDUINS to “A” School
(CG-2001) if member is returning from TDY to “A”
School. Making sure to adjust any changes to
entitlements CGSMR etc. And process and Leave, FSA
etc.
Table 4-8 TDY Return Checklist
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Chapter 4: Movement of
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Section O: Reimbursement Methods
O.1.
Introduction
This section covers various reimbursement methods used during TDY.
O.2. References
(a) Joint Travel Regulations (JTR)
(b) Coast Guard Supplement to the Joint Travel Regulations (CGS-JTR),
COMDTINST M4600.17 (series)
O.3. Per Diem
Definition
Per Diem is a daily fixed allowance based on geographic locality used to
reimburse travelers for lodging, meal and incidental expenses incurred
while performing official travel. This allowance is separate from
transportation and other miscellaneous expenses.
NOTE:
Current locality per diem rates are available at
https://www.travel.dod.mil/Travel-Transportation-Rates/Per-
Diem/Per-Diem-Rate-Lookup/
The below Per Diem types are JTR acronyms- please use the ETS
User Guides for ETS guidance on the Per Diem Types Titles within
the system.
O.4. Per Diem
Types
For examples, see reference a
• Normal Lodging Plus Rate (LDP):
Entitlement to per diem is based on the actual lodging cost incurred
plus meals and incidental expenses (M&IE). The total amount is
limited to the maximum locality rate established for the TDY area. This
per diem type is known as the Lodging Plus (LDP) System.
This type of per diem is listed on orders as such: “Government
Quarters & Messing Not Available.” Or “Commercial Quarters &
Messing authorized.”
• Actual Expense Allowance (AEA):
Actual and necessary expenses that exceed the maximum locality per
diem rate could be required when there are unusual circumstances (e.g.
short notice TDY or seasonally high cost areas) in which lodging plus
reimbursement is insufficient to cover travel. Actual expense allowance
(AEA) can be authorized before travel or approved after travel. The
normal limit is 150% but can be limited up to 300% of the locality per
diem rate (rounded to the next higher dollar). The daily reimbursement
is the lesser of the actual expenses incurred or the AEA maximum
amount. Blanket authority cannot be authorized/approved prescribing
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Chapter 4: Movement of
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AEA for all travel to an area. Each trip and locality must be
authorized/approved separately listing the locality, dates and amounts.
• AEA Authorized for Lodging and M&IE (AE) –Reimbursement of
actual cost for lodging and meals is allowed. Itemization for M&IE on
a per meal basis IS required. Reimbursement for incidental expense
may not exceed the Incidental Expense rates in ref a
This type of per diem is listed on orders as such: “Government
Quarters & Messing Not Available, Authorized Actual Expense for
Lodging and Meals not to exceed _________% per day for the dates of
_________through ___________at _________(city), ______(state).”
• AEA Authorized for Lodging Only (AELP):
The lodging portion is reimbursed on an actual expense basis while
M&IE is reimbursed under Lodging Plus. The amount allowed for
M&IE and lodging cannot exceed the daily maximum authorized in the
AEA for the locality. Itemization for M&IE IS NOT required.
This type of per diem is listed on orders as such: “Actual Expense
Authorized for Lodging only not to exceed _________% per night for
the dates of _________through ___________at _________(city),
______(state).”
• Training (TNG)
When military traveler's attend various courses of instruction and are
required to use government quarters and government messing, per diem
is paid at the current government meal rate (unless provided meals at
no cost) and an incidental rate of $5.00 for INCONUS or $3.50 for
OCONUS. Travelers can also be reimbursed for government quarters
fees, if charged.
• Field Duty –Travelers on field duty are not entitled to per diem unless
circumstances per reference a apply. The field duty rules on per diem
begin 0001 on the day after arrival and end at 2400 on the day before
the field duty status ends.
• Sea Duty (SD) or Government Ship (GS) –
Military members are not entitled to per diem for any period of TDY or
training while in a sea duty status or aboard a government vessel. Per
diem entitlement ceases at 0001 on the day after the date of arrival
aboard and ends at 2400 on the day before the date of departure from
the vessel. This duty is considered unbroken when a member transfers
from one vessel to another and the transfer is made within a 10 hour
period.
• Special or Reduced Per Diem (SPR) –Special or Reduced per diem is a
flat rate that is below the normal lodging and M&IE rate for the
locality. This per diem rate must be approved by COMDT (CG-1332)
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and are established for a particular mission/operation. If used, the
special rate must be listed on the travel order.
• Proportional Meal Rate (PMR) roportional Meal Rate applies when one
or two deductible meals are provided at no cost to the traveler (for
example, as part of a registration fee) or when a member is lodged in
government quarters on a U.S. installation and one or two meals are
available and directed in the government dining facility on that
installation. PMR must be directed on the orders.
• Inpatient:
There is no per diem entitlement for travelers in an inpatient status.
However, travelers who must remain on TDY at a medical facility for
follow-up appointments or therapy are entitled to per diem allowances.
See Assigned to Rehab Center (REH):
There is no per diem entitlement for travelers while assigned TDY to a
rehabilitation center where both government quarters and mess are
available.
• No Per Diem (NP):
There are some other circumstances where per diem is not authorized
for travel. Some examples are:
Travel or TDY within PDS Limits - Except for, per diem is not
payable for travel or TDY within the limits of the PDS.
Round Trips within 12 Hours - Per Diem is not payable for any
period of TDY that is performed entirely within 12 hours.
NOTE:
For INCONUS daily lodging, taxes are not included in the daily
amount of LDP. These taxes are an allowable reimbursable expense
next to the lodging amount in the itinerary. OCONUS lodging taxes
are included in the daily lodging amount.
Occasional meals can be reimbursement for certain circumstances
for the above types of duty.
O.5. Travel
Settlement
Defaults
TDY travel rules have several ‘defaults or assumptions when information
is inadequate or absent on the travel order. The protection against these
defaults is a TDY order that contains clear, adequate, and correct
information. The defaults include:
• Quarters and Messing:
When Travel Orders do not direct the government or proportional meal
rate, the locality meal and incidental expenses (M&IE) rate shall be
paid. Government Quarters are available ONLY IF use is directed in
the Official Travel Order.
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• Transportation:
Unless the order-issuing official directs a specific transportation
mode(s) or any exception(s), transportation expenses are paid on the
assumption common carrier air transportation is the most cost efficient
and expeditious way to travel. For ticketing purposes, always use an in-
house Travel Office, Contract Travel Office (CTO), or Travel
Management Center (TMC) to ensure the traveler receives the
government contracted reimbursable rate. Miscellaneous Reimbursable
Expenses:
ONLY EXPENSES that are pre-authorized and clearly implied by the
order (e.g., transportation to/from common carrier terminals when
common carrier transportation is necessary) or specifically addressed
by the order (e.g., rental car) are available to the traveler. See reference
a ,for items that are exempt from this requirement.
• Valid itemized receipts are required for:
Lodging expenses regardless of dollar amount (must list the
daily lodging rate and daily tax rate)
Any claimed expenditures of $75.00 or more
Rental vehicle expenses to include fuel (regardless of dollar
amount)
Commercial travel (airfare, train, etc.)
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Section P: Premium-Class Travel Request
P.1.
Introduction
This section discusses the eligibility criteria for premium-class travel and
the standard procedures for requesting such common carrier
accommodations.
P.2. References
(a) Federal Travel Regulation (FTR) (civilian employees)
(b) Joint Travel Regulations (JTR) (military personnel)
P.3. Discussion
Premium-class travel includes first-class accommodations, business-class
accommodations, and extra-fare train service (e.g. Amtrak, Acela and
Metroliner). The authority to approve premium-class travel is held at the
Commandant/Vice Commandant level with no further re-delegation
authorized.
The use of premium-class travel can be authorized prior to travel or
approved after the fact. However, by regulation, authorization/approval for
the use of premium-class travel is strictly limited to travel that meets
specific eligibility criteria as indicated in References (a) and (b). For
commercial air the length of flight in and of itself is not sufficient
justification to authorize premium-class travel.
P.4. Submission
of Premium-
Class Travel
Request
Commands shall ensure members and employees are eligible to use
premium-class travel prior to submitting the Premium-Class Travel
Request Form (CG-4600) via COMDT (CG-1332) for military or COMDT
(CG-1215) for civilians.
In order to allow time for processing and routing, CG-4600 should be
submitted immediately when the need for premium-class travel is known.
Normal processing time is 21 calendar days.
P.5. Supporting
Documentation
The following shall be included with the CG-4600: a copy of the travel
orders, itinerary, and any supporting documentation/justification. For
medical travel, a statement is required from a competent medical authority
of the need for a patient to travel by premium-class and the need for an
attendant, if applicable. A separate CG-4600 must be submitted for an
attendant.
P.6. Submit
Approved
Requests with
Travel Claims
A copy of the approved CG-4600 is required to support the claim for
reimbursement of premium-class travel and must be referenced in ETS
(comment block) when filing an electronic voucher.
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Section Q: Evacuation
Q.1.
Introduction
This section describes the effective execution of evacuation travel and the
reimbursement of evacuation entitlement as found in Reference (a),
Chapter 6.
Q.2. Reference
(a) Joint Travel Regulations (JTR)
Q.3. Officials
Authorized to
Order
Evacuations
Message, memo or oral evacuation orders must be provided by the
Area/District Commander or CG-1M12 to PPC (TVL) and include the
authorization to create evacuation travel orders. The decision of the local
civil official to evacuate an area is not sufficient to reimburse entitlement.
The appropriate military official must authorize/order an evacuation as
local evacuation allowances can only be paid from the date that the
evacuation is ordered. The method announcing the evacuation (usually by
message) designates the safe haven or designated place location. PPC shall
be copied on all safe haven location message traffic. The message or memo
should specify the evacuation termination date (if available). If a Personnel
Support Team (PST) is not established, the evacuation order should be
included with the claim packet.
NOTE:
Evacuation orders are not Invitational Travel Authorizations (ITA).
ITAs are only required for non-dependent escorts.
Q.4. Evacuation
Travel Orders
All evacuation and TDY travel due to evacuations including,
Advances/Orders/Claims for Member/Employee/Spouses/Dependent
Children will be issued to the sponsoring Service Member/Civilian
Employee.
All evacuation entitlements for spouses and dependents will be processed
and paid under the Service Member and/or Civilian Employee.
Active Duty Members ordered to evacuate must be TDY or PCS. TDY
may be authorized within the PDS limits for emergency circumstances if
eligibility is met as per Reference (a), par. 020602. Reserve Component
Members who are not on Active Duty are not authorized evacuation or
TDY orders.
• Authorized dependent minors under 18 must be listed on the Service
Member/Civilian Employee’s (or spouse of either) orders. If the
Service Member/Civilian Employee is not traveling with minor
dependent(s), annotate this in the remarks block of the orders.
• A CG-4251 or a memo travel order may be used.
• Must contain the dependency dates; date of marriage, date(s) of birth.
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• Must include the evacuation/safe haven/designated place location(s), as
appropriate.
• Use of more than one Privately Owned Vehicle (POV) must be
authorized.
NOTE:
Use the order notes section of the orders to clarify if the Service
Member/Civilian Employee traveled with their dependents or did
not travel at all.
Q.5. Safe Haven
The locality utilized for the authorized Safe Haven per diem and mileage is
determined by the Defense Travel Management Office (DTMO) website:
https://www.travel.dod.mil/Travel-Transportation-Rates/Per-Diem/Per-
Diem-Rate-Lookup/
Safe haven locations may also be ordered as a not to exceed (NTE) mileage
radius from the evacuated PDS location or from an authorized Safe Haven
location. Locations in the local area of a specific authorized Safe Haven are
considered as at the Safe Haven location. Dependents who travel to
locations outside of the Safe Haven local area but within an authorized
radius are provided allowances determined by the locality rate of that
location.
Q.6. Use
Centrally Billed
Account (CBA)
for Purchase of
Transportation
Commercial transportation should be arranged through the Travel
Management Center (TMC) contractor. Centrally Billed Account (CBA)
use must be authorized on travel orders and dependent transportation
tickets should be charged to the CBA. Use of the uniformed member’s
travel charge card for dependents is not authorized and would constitute
misuse.
Q.7. Escort
When
Dependent(s) not
able to Travel
Alone
The Travel AO may authorize an escort for a dependent evacuated under
JTR Chapter 6 who is incapable of traveling alone between the member's
PDS and the safe haven or designated place, whichever applies, due to age,
physical or mental incapacity, or other extraordinary circumstances. The
escort may be a member authorized TDY, a U.S. government civilian
employee authorized TDY or another person authorized by an invitational
travel authorization (ITA). The minor dependents shall be listed on Service
Member/Civilian Employees orders.
Q.8. Advances
Travel and transportation allowances (including safe haven allowances)
may be paid in advance when an order is issued for dependent’s travel
from the evacuation area. Advances may not exceed the estimated amount
for 30 days at the safe haven/designated place. Advances for transportation
are provided only for necessary expenses incurred by dependents or
civilian employees for travel to and while at the safe haven/designated
place. Advances for evacuees are paid to the Service Member or Civilian
Employee for which the evacuation travel orders are issued. Travelers
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should be notified of the TDY location per diem rates which define their
maximum reimbursements.
Advance requests must be entered in ETS and approved by the Travel AO.
Q.9. Who
Submits
Evacuation
Claims
Claims must be submitted by the Service Member/Civilian Employee or
their Designated Full Signature Proxy.
Q.10. Evacuation
Claims in ETS
• All evacuation travel claims shall be submitted via ETS.
• The claim packet must include an evacuation travel order with the
Travel AO’s signature and valid lodging receipts. If a PST is not
established, the claim packet should include a copy of the evacuation
order authorizing the evacuation as well as the cancellation order if
available.
• ITAs will be submitted as per this chapter, Section J.
Q.11. Common
Evacuation
Claim Scenarios
See Figure below.
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Figure 4-9 Common Evacuation Claim Scenarios
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Chapter 4: Movement of
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Section R: Other Forms of Written Orders
R.1.
Introduction
This section describes the other forms of written orders.
R.2. Four
Acceptable
Options
There are four acceptable methods of travel order production. When the
use of a CG travel order form is not necessary, these methods can be used:
1. Letter/Memo Travel Order – standard CG Memo that includes all the
information necessary (see Figure 4-4 for an example)
2. Authenticated Message Order - Official telecommunication message
traffic can be used as a travel order. Messages that fund and direct official
travel can be modified in a travel order authenticating process and used
instead of TDY travel order forms CG-4251 or CG-5131. The message
would contain the same travel data as the form. Print it, endorse it and sign
it.
3. Email Order - Like message traffic, electronic mail (e-mail) can also be
used as a travel order.
4. Direct Access/CG-5131 - TDY training orders issued by ETQC via the
Direct Access Airport Terminal are on form CG-5131. These orders should
be printed and endorsed. See Section T.4 of this chapter if amendments to
these orders are needed.
WARNING:
CG-2070 is NOT an acceptable form of written orders.
R.3. Letter
Travel Order
See sample below.
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Figure 1-10 Sample Letter Travel Order
R.4. Message/
Email
Authentication
The message travel order authentication process has the potential to reduce
travel order preparation time and eliminate duplicative effort. To qualify
and use as a travel order form, the message/email travel order, should
possess this type of travel data (similar to form CG-4251):
A. POET Accounting information.
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B. Traveler name, EMPLID, rank and unit;
C. Traveler PDS subsistence allowance (as shown in example below);
D. The Temporary Duty destination, Purpose and Location
(City/County/St/Zip);
E. Reporting Time/Date;
F. Duration of TDY;
G. Mode of transportation authorized or directed;
H. Type of Quarters authorized or directed;
I. Type of Messing authorized or directed;
J. Whether traveler is (is not) a Gov’t travel charge card holder;
K. Maximum amount of TDY travel advance funds authorized; and
L. Specifically name reimbursable expenses that must be pre-authorized
on the travel order, i.e., Conference costs, Registration fees, Rental
vehicle & size authorization, Communication fees, or Actual expense
allowance in the amount of ($) for (Locality name)(TDY period), etc.
Make the following authentication endorsement on the top of the first
(front) page of the email:
QUOTE
(Type in the current date)
FROM: CO (OINC), LONG TITLE NAME OF UNIT
TO: RANK/RATE TRAVELER’S FULL NAME, EMPLID
1. YOU ARE DIRECTED TO TRAVEL TDY AS DESCRIBED HEREIN
AND RETURN AND RESUME REGULAR DUTIES THEREAFTER.
FOLLOW GUIDELINES ESTABLISHED IAW THIS MESSAGE
TRAVEL ORDER CONSISTING OF (#) PAGES. UNLESS
OTHERWISE DIRECTED, THE ACCEPTED MODE OF
TRANSPORTATION IS: (AS APPROPRIATE).
2. YOU ARE (ARE NOT) A GOVERNMENT TRAVEL CHARGE
CARD HOLDER. A TRAVEL ADVANCE IN THE AMOUNT OF
($000.00) IS AUTHORIZED AND SHOULD BE OBTAINED VIA (ATM
OR TRAVELERS CHECKS). IF TRAVEL ADVANCE IS CHARGED
TO THE USCG, ATTACH SF-1038 ADVANCE APPROVAL.
3. YOUR PERMANENT DUTY SUBSISTENCE ALLOWANCE IS:
(INDICATE EITHER: PARTIAL BAS, SEPRATS, OR ENL REG BAS
OR OFF BAS)
4. (PLACE ADMIN MATTERS HERE, IE, AUTH LEAVE, MAW
COMPLIANCE, ETC) SUBMIT YOUR TRAVEL CLAIM WITHIN 3
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DAYS AFTER RETURNING FROM TDY FOR REVIEW AND
APPROVAL BY YOUR SUPERVISOR.
//S//
AUTHORIZING OFFICIAL SIGNS MSG/EMAIL
INSERT AO PHONE NUMBER AND DATE.
UNQUOTE
AFTER AO SIGNATURE (AUTHENTICATION).
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Section S: Amendments to Orders
S.1.
Introduction
This section describes the amendment to orders process. Orders can be
amended after-the-fact to document verbal authority given during the TDY
and PCS travel period when there is a change in original entitlements.
The Order Issuing Official who directed and funded the travel makes
amendments to the Orders. The amendment should identify:
• Traveler
• POET Accounting information
• Entitlement specified
• Reason for change
• Authorized Official Signature
Amendments are done on memo, letterhead, e-mail, or handwritten note
and attached to the original travel order. Amendments require the Travel
AO's name and EMPLID printed/typed along with their signature.
S.2. Who’s
Responsible for
Amendments?
See the table below.
Type of Order
Time Frame
Responsible Party for Amendments
PCS
Prior to Departure Date
P&A Office - Departing unit
PCS
After Departure Date
P&A Office – Arriving unit
Reserve
Always
P&A Office
TDY
Always
P&A Office
Table 4-11 Who's Responsible for Amendments?
S.3. When
Amendments are
NOT Authorized
There are some provisions that, if not authorized in the TDY order
BEFORE travel starts, CANNOT be approved for payment after travel is
completed.
Example: An order DIRECTING use of common carrier cannot be
amended after the fact to permit some other form of transportation when
common carrier was the order issuer’s intended form of transportation for
the member.
S.4.
Amendments
CANNOT be
used to Deny an
Entitlement
Under NO CIRCUMSTANCES can an order be amended after the fact to
deny a travel entitlement originally contained in the travel order.
Example: Orders cannot be revoked or modified retroactively so as to
decrease the rights that have accrued, after the travel has been performed.
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After travel is completed, an authority cannot retroactively modify travel
orders to direct a reduced per diem rate when a commercial meal rate was
initially authorized.
S.5.
Amendments to
ETQC Orders
Orders issued by the Education and Training Quota Management
Command (ETQC) can be amended by the unit AO to reflect alternate
means of travel to and from the TDY location. The cost of alternate travel
cannot exceed the constructed cost of airfare. Unit AOs can also authorize
and amend orders to cover remain overnights (RON). Unit authorization of
RON is limited to delay in travel due to weather, missed connections due
to late arrival of a flight, and to accommodate travel IAW JTR, 0502.
Rental vehicles and change in course dates must be approved by ETQC. To
request an amendment, contact the POC for the related course at: ETQC
Course List. If approved, ETQC replies with an e-mail amendment that
must be printed and signed by the unit AO and placed with the original
orders.
S.6. Sample of
Amendments to
Orders
See Figures below.
Figure 4-12 Sample TDY Amendment for Enlisted Member (Same Unit)
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Figure 4-13 Sample TDY Amendment for Officer (Different Unit)
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Section T: Accounting Data
T.1.
Introduction
This section discusses accounting data.. Use this section to understand the
new accounting data.
T.2. Reference
(a) USCG Finance Center Directives and Resource Center.
T.3. Poet
Information
The POET is broken down into 4 key categories. Each POET will
generate its own Line of Accounting (LOA) which are pre-set by the CG
Category Explanation
Project
Project Code provides
project details and
ultimately identifies the
specific project
Task
The Task Code provides
details on the task including
the current Budget FY and
an abbreviation of the Task
Name
Organization
“Cost Center Code”
captures what
organizational element
benefitted from a given
procurement of goods or
services after the fact.
Expenditure Type
“Budget Object Class “
categorizes the expenditure
according to a set of codes-
standardized across DHS.
Table 4-14 Document Type Codes
NOTE:
The above is the order that you normally find POET’s written in.
T.4. Accounting
String
The Line of Accounting (LOA) is used to charge the cost of travel to the
appropriate unit and funding account. The string is represented by a series
of alphanumeric characters. The general format of CG accounting line data
is:
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Pre-set by USCG
Unit Specific Input
Agency
Code
Budget
Fund
Year
Internal
Fund
Code-
Contains
appropri
ation
details
PPA
Code –
Treasury
PPA
Allotment
) Code-
Organizati
onal
element
that
receives
funding
Project
Code -
Groups
related
tasks
together
Task
Code-
Store
funds
available
for
obligatio
n
Cost
Center
Code-
The
benefiti
ng unit
of a
Purcha
se
Object
Class
Code-
Expen
diture
Type
Table 4-15 Accounting String Format
T.5.
Reimbursable
Agreement
Numbers (RAN)
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Section U: Invitational Travel and Medical Travel
U.1.
Introduction
This section describes the processes for the travel claim process for
Invitational Travel (ITA) Authorization Settlements, Dependent Medical
Travel Settlements.
U.2. References
(a) Joint Travel Regulations (JTR)
(b) COMDTINST 12570.3H Invitational Travel Authorizations
(c) DoDI 1340.21
(d)
U.3.
Authorization
Generally the authorizing official for an ITA must be a two-star flag officer
or civilian equivalent or above. Re-delegation may be no lower than a two-
star flag officer or civilian equivalent. Claims submitted in ETS must
include an attached ITA signed by the appropriate authority. The ETS
authorization cannot be processed without the proper official's signature on
the attached ITA.
NOTE:
ITAs may only be issued to individuals who are NOT employed by
Government or are employed intermittently in Government as
consultants or experts
U.4. Process
The ITA traveler will require an ETS profile and banking information on
file at FINCEN. See Chapter 2 section K of this manual for the process.
U.5. Submissions
All submissions will be entered into ETS.
U.6. Travel AO
Responsibilities
• The traveler may permit the AO to be assigned to the traveler’s
ETS account as an Arranger so that the AO can submit the ETS
voucher on the traveler’s behalf. The Arranger acts as an agent for
the traveler with the assignment in ETS (as shown on the ETS
TVS) as documentary evidence of the agent’s right to act for the
claimant (DoDI 1340.21 E5.4).
• The unit AO shall assist the traveler in making their transportation,
lodging and rental reservations. Reservations must be arranged
using the Travel Management Center (TMC).
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U.7. Medical
Travel
• Medical travel involving both minor dependent patients and attendants
allow for an attendant to claim the minor patient on their own claim.
The same HSWL signed ITA listing both dependent attendant and
patient could be used for claim submission purposes. If the claim is
submitted by an attendant who is an active duty member or civilian
employee then dependent patient's travel claim must include an ETS
attached ITA signed by HSWL.
• Medical travel under JTR, par. 033007 Medical Specialty Care Travel
of More Than 100 Miles (CONUS only) provides for other family
members who are 21 years of age or older as attendants to be issued
their own ETS attached HSWL signed ITA and file their own travel
claim or included on the patient’s ETS attached HSWL signed travel
authorization and identified as an attendant. In the latter case the adult
patient would claim allowances to include attendant travel
• An active duty member acting as a medical attendant who has their
dependent minor patients listed on a medical travel claim must provide
HSWL approval for dependent travel with either an ETS attached
additional patient ITA or an ETS attached HSWL signature authority
on member's orders listing those dependents
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Section V: ETS AUDITS (REVIEWS)
V.1.
Introduction
This section describes the audit process. ALL travel claims submitted are
subject to the audit review process to ensure funds accountability, unit
controls, and process integrity.
V.2. Audit
Process
The table below describes the audit process.
Step
Who Does It
What Happens
1 PPC (TVL) As soon as missing documentation is identified, emails the traveler
and their Travel AO to explain which information is missing from
the claim and what steps must be taken to correct it
2 Traveler
Within 30 days of email, provides their Travel AO with the
appropriate missing documentation
3 Travel AO Upon receipt of missing documentation, submits a trouble ticket to
PPC with the missing documentation attached
4 PPC (TVL) Upon receipt of trouble ticket, resolves each ticket on a first-come,
first-served basis
After 30 days from the initial email, if nothing is submitted by the
traveler/AO, creates a travel debt and forwards to FINCEN
Table 4-2 Travel Audit Process
NOTE:
If a travel debt is built, but the Travel AO sends in the appropriate
documentation via PPC trouble ticket, PPC will correct the claim
and FINCEN will resolve the debt.
V.3. Audit
Travel Claim
Package
• If mailing an Audit Travel Claim Package, it must consist of:
• Copy of signed orders (authorization).
• Copy of all signed amendments.
• Copy of travel claim (DD-1351-2 electronically signed).
• Copy of itemized receipt(s) for all hotel/motel lodging (even if less
than $75) that reflects all occupants and single daily lodging rate
(Express Check-out receipts are not acceptable).
• Copy of signed Long-Term or month to month lease agreement(s).
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• Copy of signed monthly rental receipt (proof of payment includes but
is not limited to copy of money order or front and back of cancelled
check).
• Copy of airfare itinerary(s) (must reflect cost of airfare).
• Copy of transportation receipts (even if less than $75) (including
Rental Car receipts; estimated receipts are not acceptable).
• Copy of receipts for all reimbursable expenses of $75 or more.
NOTE:
(1) Credit card statements are not authorized to be used as a
receipt.
(2) Excess Baggage Charges: Please be sure the orders (or
amendment) indicate authorization for 2 or more checked bags.
V.4. Additional
Audit
Information
If the traveler is audited on multiple claims, a complete individual audit
package is required for each claim requested for audit. Multiple audit
packages may be sent in the same envelope to PPC Travel-Audit; however,
each claim package must be separated by placing each audit in their own
individual package that distinguishes them apart from each other.
Incomplete/improperly prepared packages will be returned to the member
to be separated into the individual audit packages. Additionally, please
send only copies of the required documents.
Send to the following address:
Commanding Officer (TVL/ Audits)
U. S. Coast Guard
Pay & Personnel Center
444 SE Quincy St.
Topeka, KS 66683-3591
V.5. PPC (TVL)
Responsibilities
Once an audit commences, if the traveler did not attach required
documents to the original claim or additional documents are needed, PPC
will send the traveler an email notice (a kick back email) of what is
required and will give 30 business days to scan and attach (or mail)
required documents. PPC will no longer send Second, Third, or Final Audit
Requests. It is imperative that members ensure their e-mail addresses
in are current (uscg.mil or dhs.gov).
• If an incorrect payment is found during the audit, a credit or pay
adjustment authorization (PAA) is issued to resolve the travel
discrepancy.
• Claims received from units are NOT returned.
• Notify travelers of incomplete travel claim packages and request
corrective actions (kickback).
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V.6. Traveler
Responsibilities
• Do NOT mail original orders, amendments, and receipts with your
travel claims package, send copies. You are required to keep the
documentation for six years and three months following completion of
travel.
• Notify Travel AO immediately of any known discrepancies or changes
to audited original travel claims.
• PPC will only notify the traveler ONE (1) time via the Kick Back email
indicating there is something wrong with the documentation or if
documentation is missing. The traveler will have 30 business days to
reply via email with the documentation for the travel claim.
• The traveler’s AO can request a suspension of an audit due to
operational commitments. Requests need to be submitted to PPC
Customer Care. Requests must include the claim number and the
estimated ending date of suspension. Submit requests via the PPC web
site: https://www.dcms.uscg.mil/ppc/ccb/.
• Is responsible for repayment of monies received due to erroneous
information provided on original claim submission. Do NOT send any
cash, checks, or money orders to PPC (TVL). Please make your check
or money order payable to “U.S. Coast Guard”, and write your POET
on your payment. Include a copy of your official notice of travel
overpayment letter and send your payment to:
USCG ART/OTHERS
PO BOX 530249
ATLANTA, GA 30353-0249
For Express Mail:
BANK OF AMERICA
LOCKBOX NO. 530249
1075 LOOP ROAD
ATLANTA, GA 30337-6002
ACCOUNT NUMBER: 6731
• If an audit results in an overpayment, travelers are not authorized to
submit subsequent claims in ETS to cancel the debt. If a supplemental
travel claim is necessary to offset the debt, the supplemental claim
package must be submitted via help ticket to PPC by the AO.
• If further documentation is needed to reconcile a debt created in the
audit process, travelers/AOs can submit a “HOT AUDIT” package
including the full original submitted audit package plus the additional
documentation. Hot audits can be faxed with the statement “HOT
AUDIT” on the cover sheet to 785-339-3777.
• Take corrective action on returned claims and resubmit for audit within
10 days.
NOTE:
Maintain copies or original orders, amendments, travel claim, and
receipts for a period of 6 years and 3 months IAW the Records &
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Section W: Patrol Forces Southwest Asia (PATFORSWA)
W.1.
Introduction
This section consolidates information on PCS travel, HHG, POV storage
and pay entitlements for members ordered to Patrol Forces Southwest Asia
(PATFORSWA), Bahrain or a cutter deployed (for a year or more) in
support of current contingency operations.
W.2. References (a) Coast Guard Pay Manual, COMDTINST M7220.29 (series)
(b) Military Assignments and Authorized Absences, COMDTINST
M1000.8 (series)
(c) Joint Travel Regulations (JTR)
W.3. Mobile Unit
Designation for
PATFORSWA
Cutters
Per, ref a members ordered to serve on PATFORSWA cutters are
considered to be assigned to a “Mobile Unit”. They receive the same PCS,
HHG, POV storage and travel entitlements as those personnel assigned
ashore to PATFORSWA. Members assigned to mobile units (other than
those assigned in an administrative capacity) are entitled to continuous
career sea pay (and career sea pay premium, if otherwise eligible) on the
same basis as members assigned to other CG vessels, as long as they meet
the monthly requirements set in Chapter 8 of this publication.
W.4. PCS Travel
Members will receive PCS Orders from their Assignment Officer to
PATFORSWA. They will also receive TDY Orders to Special Missions
Training Center (SMTC) located in Camp Lejeune, NC for the duration of
Pre-Deployment training (PDT). Following PDT, members will return to
their current Duty Station. Members are reminded to complete their
PDT travel claim in ETS before departing for their new PDS.
• Members are entitled to three travel days for the flight OCONUS to
Manama, Bahrain.
• Members traveling from Guam, Hawaii, or certain West Coast areas in
which flight schedules cannot accommodate two days of travel (per
SATO verification) must notify their ADMIN YN for approval of
additional days.
Members without dependents are authorized PCS travel entitlements
from their old PDS via airport used for OCONUS flight for transportation
to Manama, Bahrain. Members are not allowed round-trip travel between a
TDY station and designated place.
Members with dependents are authorized:
• PCS travel entitlements from their old PDS via the designated place per
JTR, Section 050802 to assist their dependents in relocating. When
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possible, dependents should not be relocated until PDT has been
completed.
• Dependents can remain at their current location or travel to a
designated place. A designated place is the location where the
dependents will establish a permanent residence while the member
serves a dependent restricted tour in Bahrain. The designated place can
be any location in CONUS or OCONUS locations as indicated in JTR,
Section 050814.
• Designated places must be authorized by PSC (PSD-FS). Use form
CG-2025A, Housing Allowance Protection Worksheet for requesting
BAH or OHA at a designated place of dependents, or if eligible, the
previous duty station.
NOTE:
Due to the complexity associated with payment of TDY/PCS travel
entitlement throughout a member’s preparation for deployment to
PATFORSWA, request for PCS/TEMDU orders will normally not
be granted. All PCS/TEMDU requests must be approved in advance
and directed for consideration to PATFORSWA.
W.5. Proceed
Time for
Reporting to
PATFORSWA
Refer to the following chart from the,Ref b Exhibit 1-G-2 regarding
proceed time.
If member on PCS
And
Then proceed time is
Has dependents
Dependents are relocated (see note)
Authorized
Dependents are not relocated and member
will be provided government quarters
permanently at the new duty station location
Not authorized
Dependents are not relocated but member
utilized non-government quarters at the new
duty station location (see note)
Authorized
Has no dependents
and is in pay grade
E-4 (over 2 years’
service) or higher
pay grade
Maintains non-government quarters at the old
duty station which will be terminated
(see note)
Authorized
Will maintain non-government quarters at the
new duty station (see note)
Authorized
Utilizes government quarters at both the old
and the new duty stations
Not authorized
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Has no dependents
and is in pay grade
E-4 (over 2 years’
service) or lower
pay grade
Is required to utilize non-government quarters
at either the old or the new duty stations
Authorized
Utilizes government quarters at both the old
and new duty stations
Not authorized
NOTE:
Relocation means the movement of a household (dependents
and/or place of residence) from one residence to another. This
includes dependents who do not relocate at the time personnel
report to the new duty station (due to children in school, home
selling, etc.), but dependents will relocate after completion of a
specific act. This includes dependents who are relocated in
connection with PCS orders prior to detachment.
Table 4-16 Proceed Time
W.6. HHG/
Unaccompanied
Baggage
Bahrain is designated as an administrative weight restricted area for CG
personnel assigned to PATFORSWA. All members should be aware they
will be required to reside in fully furnished government quarters equipped
with communal TVs.
• Storage space is limited, so members should only ship those personal
effects that can be accommodated in their assigned quarters.
• Members are encouraged to bring their own personal laptop computers.
While communal computers are provided in some flats, they are
sometimes antiquated and do not provide system function members
may be accustomed.
• Partial HHG /Unaccompanied baggage shipments to and from Bahrain
are limited to 600 pounds. This 600 pound shipment must be
determined PRIOR to any HHG’s being placed in government or
personal storage as there are no provisions to allow withdraw at a later
time.
• Additional information/restrictions on HHG shipments to Bahrain can
be found at: https://installations.militaryonesource.mil/military-
installation/naval-support-activity-bahrain/moving/household-goods.
(Click the "Other" link on the page for additional details.)
• For members without dependents, the HHG not shipped to Bahrain
should be placed in NTS (non-temporary storage) at origin. Members
with dependents may ship HHG to a designated place for dependents
use or place them in NTS at origin.
• HHG/Unaccompanied Baggage should be shipped to:
COMMANDING OFFICER
USCG PATFORSWA
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NSA GSK, BANZ WAREHOUSE BAY 6
1 JUFFAIR AVENUE
JUFFAIR, BAHRAIN 09501
W.7. POV
Transportation/
Storage
Transportation:
• CG personnel assigned to PATFORSWA are not authorized shipment
of a POV to/from Bahrain. However, a POV may be shipped to a
designated place, including OCONUS, for use by the member’s
dependents Ref c INCONUS shipment of POV is at the initial expense
of the member pending travel claim reimbursement not to exceed
standard mileage allowance.
• There is no entitlement to return to that location to pick up a vehicle for
single members who ELECT to leave their POV at a location NOT in
Government control (i.e. government funded/approved storage). Single
members and members married to another member that elect to store
their POV at a private residence, garage or on a private lot will not
receive entitlements to retrieve their vehicle. Members will only be
authorized entitlements from PATFORSWA to new PDS location IAW
ref c
Storage:
• POV storage is authorized in lieu of shipment. Since POV shipment to
Bahrain is restricted by service regulations, members are entitled to
storage of one POV at government expense under the provisions of
JTR, Section 0532. The POV can be stored using the Surface
Deployment and Distribution Command (SDDC) global POV storage
program.
• For travel entitlement to the storage facility when accomplished
concurrently with TDY en route to the OCONUS PDS, ref c. For
information on POV storage, see the SDDC pamphlet Storing Your
POV online at: https://www.ustranscom.mil/dtr/part-
iv/dtr_part_iv_app_k_4.pdf
• Members must arrange to place their POV in storage prior to departing
for Bahrain. Storage of a POV is not authorized if a POV is shipped to
a designated place for dependents use.
CAUTION:
In addition to a complete set of orders and amendments entitling
shipment or storage of POV, the entitlement holder must provide a
letter of authorization for POV storage, signed by the TO, IAW
Section I of the DTR.
CAUTION:
For Vehicles with Liens (leased or financed), entitlement holder
must provide written approval from the leasing or lienholder
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company authorizing the storage of said vehicle, regardless of
destination, IAW Section G & I of the DTR.
W.8.
Entitlements
Summary
Review ref a for all entitlements, as well as this portal page:
https://uscg.sharepoint-mil.us/sites/psc_spo/psc-epm/SitePages/Patforswa-
MIPFTAG.aspx for additional information
W.9. Station
Allowances
(OHA & COLA)
OHA is not authorized for members in Bahrain since all members will be
assigned government leased quarters or shipboard berthing. While
stationed in Bahrain members will be entitled to OCONUS COLA at the
full without dependents rate. IAW DoD FMR, Volume 7A, Military Pay
Policy, (BAH, OHA, CONUS COLA, Overseas COLA and TLA),
COMDT (CG-1332) may authorize members with dependents concurrent
payment of OCONUS COLA at the without dependent rate, and, if
payable, CONUS COLA at the with-dependents rate for the designated
place of dependents. Station allowances may also be authorized by
COMDT (CG-1332) for dependents residing at a designated place
OCONUS per DoD FMR, Volume 7A, Military Pay Policy, (BAH, OHA,
CONUS COLA, Overseas COLA and TLA). Requests for station
allowances must be submitted before the dependent’s relocation.
NOTE:
W.10.
Dislocation
Allowance
(DLA)
OHA may be paid to members who get married and get command
sponsorship.
Only members with dependents that relocate their dependents to a
designated place are authorized DLA. Members that ship UB (which is
considered a HHG move) are entitled to DLA without rate leaving
PATFORSWA IAW JTR Section 050504 and 050509-D note and as per
determination by CG-1332.
W.11. BAH,
OHA, COLA for
Members with
Dependents
To request BAH for either the previous duty station location (if eligible) or
a designated place of dependents, or OHA for a designated place of
dependents, members with dependents will submit a CG-2025A, Housing
Allowance Protection Worksheet to Commander, PSC (PSD-FS) for
processing.
The payment of BAH based on a previous duty station may be authorized
if the member permanently resided with their dependents while serving at
the previous duty station, and the member has no intention of relocating
their dependent from their residence. If the distance between the previous
duty station and the dependents’ location caused the member to establish a
separate private residence from their dependents, the member is considered
as not residing with their dependents and BAH will be based on the
dependents’ location.
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COLA Entitlement:
• If BAH is authorized for a previous duty station location, CONUS
COLA, by law, cannot be paid for the previous duty station
location, only the dependents’ location.
• If BAH or OHA is authorized for the dependents’ location, COLA
will be based on the dependent’s location.
Upon processing the CG-2025A, COMDT (CG-1332), will send an email
to the member, the PATFORSWA P&A Office, PPC (MAS) and PPC
(FAR), authorizing the housing allowance for either the designated place of
dependents, or (if eligible) the previous duty station.
NOTE:
Members who receive BAH or OHA with dependents based on the
payment of child support are not eligible to submit a CG-2025A
(this includes members that have 50/50 custody of dependents).
Effective upon their PCS reporting date, these members are entitled
to receive BAH-DIFF ONLY, if otherwise so entitled per Section 3-
B-6 of the Coast Guard Pay Manual, COMDTINST M7220.29
(series).
If a member acquires a dependent(s) during their OCONUS
assignment which changes their dependency status to a member
with-dependents, the member will complete and submit a CG-
2025A to request BAH or OHA for the designated place of their
dependent(s).
W.12. BAH
Entitlement for
Member
Married to
Member
Member married to member do not receive any BAH entitlement when
stationed at PATFORSWA, unless they have a dependent child together
and the member reporting to PATFORSWA claims the child as a BAH
eligible dependent for BAH purposes.
Additional examples:
• Member-to-Member, No Dependents, Previously Residing Together:
Prior to member ‘A’ reporting to PATFORSWA, member-to-
member couple shares expenses of a joint household with no
dependents, based upon both members' combined BAH
entitlements. When member ‘A’ reports to PATFORSWA, while
member ‘B’ remains at the previous duty location, member ‘A’ is
no longer entitled to BAH, which could negatively affect member
‘B’.
• Member-to-Member With Child Support Obligations:
Prior to member ‘A’ reporting to PAWFORSWA, member ‘A’
receives BAH at the with dependents rate for dependent children
from a previous relationship. Member ‘B’ does not have children
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and receives BAH at the without dependents rate. When member
‘A’ reports to PATFORSWA, they are no longer entitled to BAH at
the with dependents rate and receive BAH-Differential.
W.13. BAH
Entitlement for
Members
without
Dependents
BAH is not authorized for members without dependents in Bahrain since
they will be assigned government leased quarters or shipboard berthing.
Single members will receive BAH Transit once departed PATFORSWA en
route to their new PDS.
W.14. Family
Separation
Allowance (FSA)
Members with dependents, including member-married-to-member may be
entitled to FSA Reference a (https://www.dcms.uscg.mil/ppc/mas/rates/)
for the latest rates.
W.15. Basic
Allowance for
Subsistence
(BAS)
The following table displays the BAS entitlement:
If the member is… Then they are entitled to…
An Officer Officer BAS
An enlisted member assigned ashore Enlisted BAS
An enlisted member while deployed to a
cutter
Enlisted Basic Allowance for Subsistence -
Essential Station Messing (BAS-ESM) less
CG Standard Meal Rate (CGSMR) deduction
Table 4-17 BAS Entitlement
W.16. Hardship
Duty Pay,
Imminent
Danger Pay and
Combat
Allowances
Some members assigned to PATFORSWA may be eligible for one or more
of the following entitlements. Consult the references listed below to
determine eligibility:
Entitlement Reference
NOTE:
Imminent Danger Pay (IDP)- IDP no longer available to those
stationed in Bahrain, Kuwait, and Saudi Arabia.
Bahrain, Kuwait, and Saudi Arabia will instead receive
Hardship Duty Pay – Location (HDP-L)
ALCOAST 193/14 - DoD Memo 26 Sep 2017
Combat Tax Exclusion CG Pay Manual – Section 8-G
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Combat SGLI Allowance Chapter 8 of this publication
Hardship Duty Pay – Location CG Pay Manual – Section 4-A
Imminent Danger/Hostile Fire Pay No longer available as of 2017 -
Responsibility Pay (for cutter COs) CG Pay Manual – Section 4-D
Savings Deposit Program Chapter 8 PPPM
NOTE:
Ensure members desiring to make cash deposits are counseled
to send checks to PPC, not DoD-DFAS.
Table 4-3 PATFORSWA Entitlements and References
W.17. Proceed
Time Departing
from
PATFORSWA
After completing an entire tour, members departing PATFORSWA are
entitled to 30 days of Proceed Time for reintegration and respite following
a high op-temp unaccompanied overseas assignment per approval from
Commandant (CG-133) IAW ref b.
W.18. Points of
Contact
CG PATFORSWA ADMIN:
• YNC: 011-973-3930-1088 (Cell), 011-973-1785-3454 (From U.S.)
• Defense Switched Network (DSN) Office: 439-3454
• Email: D05-SMB-PATFOR-[email protected]il
HHGs/POV Storage/Relocation of Dependents (OCONUS):
• Commandant (CG-1332) at (202) 267-1646
Operations/Mission issues, Bahrain:
COMMANDER
USCG PATFORSWA
UNIT 3950
FPO AE 09501-3950
Tel: 011-973-3966-0389
Fax: 011-973-1785-4718 or DSN: 318-439-4718
If unable to contact the above, then contact:
SMTC-PDT:
PATFORSWA Stateside Admin Support
Tel: (910) 440-6002
Cell: (757) 334-4348
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