BAYLOR SWIM CLUB TEAM HANDBOOK 2022-2023
2
TABLE OF CONTENTS
2
INTRODUCTION
3
VISION & MISSION STATEMENTS
3
THE COACHING STAFF
3-4
COMMUNICATIONS
4-5
PRACTICE GROUPS
5-7
POLICY ON PRACTICE GROUP ASSIGNMENT
7-8
POLICY ON BEHAVIOR AT SWIM PRACTICE
8
POLICY REGARDING PARENTS WATCHING PRACTICE
9
PRACTICE SCHEDULES
9
PRACTICE EQUIPMENT
10
TEAM VENDOR
10
PERFORMANCE RACING (TECH SUITS)
11
TEAM SPONSORSHIP
11
ATTENDANCE POLICIES
12
OUT-OF-WATER POLICY
12
PRIVATE LESSON POLICY
12
COLLEGE ATHLETE PARTICIPATION POLICY
12-13
INCLEMENT WEATHER POLICY
13
SWIM MEET POLICIES
13
COMPETITIONS
14-16
MEET ENTRIES
16-17
LONG COURSE SEASON
17
PARENT VOLUNTEER INFORMATION
17-18
FINANCIAL INFORMATION
18-19
COACH RESPONSIBILITIES
19
PARENT RESPONSIBILITIES
20-21
USA SWIMMING
21-22
SAFE SPORT
22-23
TERMS & CONDITIONS FOR PARTICIPATION
24
TABLE OF CONTENTS
BAYLOR SWIM CLUB TEAM HANDBOOK 2022-2023
3
Welcome to the Baylor Swim Club! The Baylor Swim Club (BAY) offers a national caliber,
technique based, comprehensive competitive swimming program for children, youth,
adolescents and young adults.
Our program is designed to assist athletes in all aspects of competitive swimming, creating
the framework for long-term health, welfare, and steady development. The development of
proper technical skills, solid work habits, good sportsmanship and an appreciation of
teamwork are all essential elements of the goals set forth for each Baylor Swim Club team
member.
This handbook will familiarize you with all facets of the Baylor Swim Club and competitive
swimming basics. As you review the following pages, you will be introduced to our history,
philosophy, team policies and basic information concerning your day-to-day participation
with the Baylor Swim Club.
VISION STATEMENT:
Cultivating strong leaders and competitors through superior instruction
MISSION STATEMENT:
The Baylor Swim Club seeks to help each student-athlete realize his or her full potential, both
as a competitive swimmer and as a leader in the community. Teamwork and spirit are among
the most highly prized virtues. To develop integrity and responsibility, coaches strive to foster
a safe environment for all athletes, provide self-awareness in all stages of the training
process, and encourage athletes to take ownership of their preparation and performance. With
the right inspiration, our kids can make their dreams come true.
Name
Title
Email
Office phone
Payton Brooks
Head Coach /
Director of
Competitive
Swimming
pbrooks@baylorschool.org
423-267-8506
x279
Laura Pitman
Director of
Operations /
Assistant Coach
lpitman@baylorschool.org
Club office
423-267-8506
x267
Brian Gill
Head Age Group
Coach / Junior
Group Coach / Swim
School Director
bgill@baylorschool.org
423-267-8506
x630
Rob Parks
Assistant Coach-
Upper School /
Senior
rparks@baylorschool.org
N / A
THE COACHING STAFF
VISION & MISSION STATEMENTS
INTRODUCTION
BAYLOR SWIM CLUB TEAM HANDBOOK 2022-2023
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Name
Title
Email
Office phone
Francine
Chittum
Assistant Coach-
AG Group
fchittum@baylorswimming.org
N/A
Stephanie
Cohen
Assistant Coach-
Developmental
Program (Grey)
scohen@baylorswimming.org
N/A
Samantha
Jameson
Assistant Coach-
Developmental
Program (White)
sjameson@baylorswimming.org
N/A
Jessica Klotz
Assistant Coach-
Developmental
Program (Red)
jklotz@baylorswimming.org
N/A
Catie Carden
Assistant Coach-
Developmental
Program (Red)
ccarden@baylorswimming.org
N/A
WEB SITE- www.baylorswimming.org The Baylor Swimming web page is a great asset of
communication for coaches, parents, and swimmers. Here are a couple of sections on the
website that you should always look at.
Newsletter Section- This section of the site can be found on the drop-down menu under the
About the Club section on the homepage. This includes the most current newsletter, and
archived newsletters as well.
Meet Info Section- In the section it lists the meets for the entire season. You can find
information on each of the meets such as who participates, and a list of events. This is the
section where meet entries and results will be posted. The scratch deadlines for each of the
meets are also listed here. You will also find compete meet info about the meets that are
hosted at the Baylor School Natatorium along with Time Standards.
Member News- This section of the web page is dedicated to our members, and it is password
protected. In this section, you will find volunteer information; practice group equipment lists,
inclement weather policy, and our club handbook will be posted here as well. The coaching
staff will begin posting some important information that you will need to know so please take
the time to get a login and begin checking the MEMBER NEWS section on a consistent basis.
Below you will find directions on how to get a member login.
Directions for Member Login
• The Baylor Swim Club staff will email out an electronic login registration form. Once it
is completed you will receive a username and password to login.
• The MEMBER NEWS section can be found at the following link on the website:
https://www.baylorswimming.org/member-login/
COMMUNICATIONS
BAYLOR SWIM CLUB TEAM HANDBOOK 2022-2023
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NEWSLETTER Baylor Swim Club families will receive a weekly newsletter via email. All
activities, meets, practice changes, new records, highlights of meet, updates, and coaching
information. As you see, this is where you will find valuable information to keep your family
updated. Please take the time to read it carefully. It will also be posted on the website.
EMAIL Another form of communication that will be used is email. Please be sure that your
email address is correct and let us know if you are not receiving any of the newsletters /
emails.
FOLDERS It is important that you all also check your folders. This will be the primary way that
swimmers will receive awards from swim meets. Folders are located in the black boxes at the
diving board end of the pool.
SOCIAL NETWORKING PAGES
In order to continue to keep up with the latest communication technology the Baylor Swim
Club Facebook (www.facebook.com/BaylorSwimming) page, Twitter (@BaylorSwimming)
page, Instagram (@baylorswimming) account, and an official YouTube channel (Baylor
Swimming). Those that have a facebook page are encouraged to go ahead and become a
fan/add as a favorite page so that you can keep up with the latest club news, practice
information, and meet results. If you have a Twitter page, follow us with the handle
@BaylorSwimming. A link is posted on the website for easy access to all the social
networking pages/accounts.
Your family is important to the Baylor Swim Club, and we do not want you to miss out on
information. The responsibility falls on you to read your newsletter, check the website, and
your email. Please do not hesitate to ask questions if you have one. The better
communication is between our coaches and our parents the more that will be accomplished.
CONTACTING COACHES
Parents should use the coaches baylorswimming.org email accounts to contact a coach in
regard to anything dealing with the Baylor Swim Club and their child. Texting coaches even at
a swim meet is NOT acceptable. Parents are welcome to contact the staff administration at
the swim club office phone numbers at any time. The administration will relay any
information to the assistant coaches that is necessary.
About Our Group Levels
Our program group levels offer competitive swimming to all ages and skill levels, from the age
of 5 to 19. The Group Levels are a systematic progression through the program. Beginning
with the Developmental groups and ending with the Senior group. Moving swimmers up
through the levels is the sole responsibility of the coach staff. We are very proud to have
specific experienced Coaches running each group (See coaches’ bios on
www.baylorswimming.org.)
Developmental Program)
Our developmental program is the beginning level of our program. This is the level in which
we hope to create a lifelong love of the sport of swimming. The swimmers in this group are
exposed to the four competitive strokes and learning proper technique. They are also
introduced to USA Swim meets. Within the developmental program, there are three groups –
red, white, and grey. These groups practice two time per week. Entrance Criteria: To enter the
developmental program, a swimmer must be able to swim 25 yards of freestyle with rhythmic
PRACTICE GROUPS
BAYLOR SWIM CLUB TEAM HANDBOOK 2022-2023
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breathing and 25 yards of backstroke. Swimming lessons are available for swimmers not able
to meet these criteria.
Red
This is the introductory group in our swim program. It is designed for the new or younger
swimmers entering the swim team arena. This group focuses on stroke development and
starts. This group is encouraged to attend Baylor Swim Club hosted meets.
White
In the white group, swimmers will continue to work on stroke technique and proper starts.
This level adds the turns used in competitive swimming including the free and backstroke
turns. Some aerobic training is begun as the season progresses. This group focuses on
stroke development and starts. This group is encouraged to attend Baylor Swim Club hosted
meets.
Grey
The grey group is the top developmental group. Start, turn, and stroke techniques are still
emphasized. Aerobic training is increased along with the teaching of racing strategies. This
group prepares the swimmer for entry into the age group program. This group focuses on
stroke development and starts. This group is encouraged to attend Baylor Swim Club hosted
meets as well as meets in the surrounding area.
Age Group
At this time swimmers are introduced to the basic training environment. The focus is on
technique while introducing race strategy and basic interval training. The continuing
improvement on stroke technique, starts, and Turns are a focus every single day in practice.
Dry land includes basic calisthenics and flexibility. Swimmers are encouraged to attend 3-4
practices a week. Entrance Criteria: Must attend practice a minimum 2-3 times per week,
understanding that the AG swimmer may still be participating in other sports; 2)Can swim a
legal 100 IM, and all four strokes legally; 3)Successfully swim a set 500-800 yards in length
holding proper streamlines, stroke technique, and breathing patterns (Kick Set Minimum:
8x50 Free kick on 1:30; Swim Set Minimum: AG -8 x 100 Free @1:50-2:20, 100IM and 200 Free
should be staple events to train)
Juniors
This is the final step your child will take in Age Group swimming. Swimmers will need to focus
on conditioning and training consistently. At this level, refining technique is the number one
priority while endurance training is introduced into the program. Dry land training consists of
flexibility exercises and calisthenics. Classroom seminars on stroke technique are offered.
This higher level of training prepares Junior swimmers for the transition to the Senior
program. Swimmers in this group must attend a minimum of 4-5 practices each week.
Swimmers in this group are expected to train with the Baylor Swim Club year-round. Entrance
Criteria: 1) Must attend practice a minimum of 4-5 times per week, understanding that a
Junior swimmer may still be participating in other sports; 2)”BB” 11-14 swimmer or close (can
make within the season) 3) Must swim year round September - July 4)Can train on slowest
intervals listed for Junior group; (Kick Set Minimum: 5x100 Free kick @ 2:10; 8x50 Free kick on
1:10; Swim Set Minimum: 7x100 Free @ 1:40-1:50; 7x100 IM @ 1:40-2:00.
Senior
This group is made up of high school students, grades 9-12 that do not attend the Baylor
School. They focus on training for the highest level of United States Swimming competition.
Skill development, speed and endurance training as well as strength training through dry land
exercises are all a part of the practice plan for this group. Nine Practices a week are offered.
Swimmers in this group must attend a minimum of 4-5 practices each week. Swimmers are
BAYLOR SWIM CLUB TEAM HANDBOOK 2022-2023
7
expected to attend all scheduled competitions. Entrance Criteria: 1) Has achieved a 14-year-
old “A” time in at least two different strokes; 2) Has the ability to swim 5 x 200 free on 2:40 (on
2:50 meters); 3) Could kick 10 x 100 free on 2:00- short course; 3) Could swim 5 x 200 IM on
4:00- short course.
Upper School
This group is made up of Baylor School students, grades 9-12. They focus on training for the
highest level of United States Swimming competition. Skill development, speed and
endurance training as well as strength training through dry land exercises are all a part of the
practice plan for this group. Nine Practices a week are offered. The coaching staff will
communicate to the individual swimmer as to how many practices they should attend, and
100% practice attendance is expected. Swimmers are expected to attend all scheduled
competitions.
When the coaching staff assigns a swimmer to a specified practice group, we consider a
number of variables including, but not limited to, age, speed, technical ability, emotional
maturity, work ethic, and attitude. However, the primary consideration for practice group
assignment is a swimmer’s technical correctness in the practice environment. As age group
swimmers, the most critical part of practice and of training is learning to maintain proper
stroke technique. Swimming more distance is rarely the key for age group swimmers to
develop into faster and more successful swimmers in the long-term. At the Baylor Swim Club,
we particularly pride ourselves in maintaining a long-term vision for our athletes. Accordingly,
we are adamant about not over-training or fast-forwarding the athletes in our age group
program.
Some of the major considerations in this process are when, why, and how to move swimmers
from one practice group to another. Age group swimmers will be moved between practice
groups at three specific points during the year. The first, obviously, will be in
August/September at the beginning of the swim year. The second will be in December,
following the first series of age group championship meets (Moving swimmers at this time
will be kept to a minimum. The majority of moves will take place in Aug. and after spring
break.) And the final move-up time during each year will be after our spring break – moving
swimmers for the long course season. Move-ups will be unanimously agreed upon by the
swimmer’s current primary coach, the primary coach of the group that he or she is moving
into, and the swimmer’s parents. Unless all of these parties agree that it is an appropriate
time for the swimmer to move up to a more intense level of training, we will not move the
athlete.
This process includes a series of proper balances and perspectives to ensure that we are
working in the best interest of the athlete.
See Entrance Criteria for each of the practice groups above in the Practice Groups section
of the handbook.
As coaches, our support of these move-ups will be based primarily on practice performance
and technical ability. Regardless of whether a swimmer leads his or her lane every day in
practice, if he or she does not consistently perform with technical correctness and focus we
will not be likely to move that swimmer to a more advanced practice group.
Furthermore, we as coaches do not recommend that swimmers practice with any practice
group other than the one to which they are assigned. However, we do recognize that
unforeseen circumstances and scheduling issues do arise in the course of day-to-day life. For
POLICY ON PRACTICE GROUP ASSIGNMENT
BAYLOR SWIM CLUB TEAM HANDBOOK 2022-2023
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this reason, swimmers may make up practices with the immediately lower practice group if
they first receive permission from their primary coach and the primary coach of the
substitute group. For example, if an age group swimmer cannot attend that practice, he or she
may attend the Developmental practice with the permission of both the Age Group and
Developmental coaches. This swimmer may not, however, attend the Junior practice.
It is the goal of Baylor Swim Club and the coaching staff, to provide instruction and training
during the entire practice session. Baylor Swim Club coaches create lesson plans for each day
and week of the short and long course seasons to teach the swimmers proper technique,
prepare them for competitive swimming and meet the needs of each swimmer in the practice
group. If time is spent disciplining children rather than coaching, the goals of that session
are not being achieved. Therefore, Baylor Swim Club expects swimmers to adhere to the
following behavior guidelines:
Parents are to directly supervise their children before practice starts and again immediately following
the end of their child’s practice
1. All swimmers must encourage and support their teammates at practice as well as in
competition. Swimmers may not conduct themselves in any manner that is disruptive to
others.
2. Swimmers are expected, at all times, to follow the coach's instructions. At no time will
disrespectful attitudes or back-talk be tolerated from any swimmer.
3. All swimmers using the locker-room should exhibit proper behavior. Rough housing, yelling
and touching items that belong to other swimmers is not acceptable.
4. Abusive language, lying or stealing are intolerable and are grounds for immediate expulsion
from the team.
5. Vandalism will not be tolerated. Any property that is vandalized by a Baylor Swim Club
swimmer will be repaired or replaced by the swimmer's family.
6. Bullying, teasing, harassing, and any behavior that makes a teammate feel uncomfortable
will not be tolerated.
Violation of the above-mentioned behaviors will be disciplined as follows:
First violation will receive a warning.
Second violation will result in expulsion for the rest of that practice session and a phone
call/meeting with the parents of the swimmer.
Third violation will result in suspension from practice for 1 week.
Fourth and final violation will result in expulsion from the team.
Monthly dues will not be adjusted for suspended swimmers.
POLICY ON BEHAVIOR AT SWIM PRACTICE
BAYLOR SWIM CLUB TEAM HANDBOOK 2022-2023
9
The Baylor Swim Club coaching staff encourages parents to watch their swimmers practice
occasionally. It is not best for parents to watch practice every day nor is it healthy to never
come to the pool. The reality of transporting young athletes is that many parents are present
every day. However, parents do not need to watch each practice. Here are some important
guidelines to keep in mind when observing a practice.
First, young swimmers want their parents’ approval. If a swimmer is aware of a parent
watching practice, it is natural for some of their attention to be directed toward the parent.
However, for the swimmers to learn as much as possible, it is imperative that the coaches
maintain the swimmers’ attention during practice. We ask that parents never communicate
with their children during practice or compete with the coach for his/her attention.
Second, we insist that parents do not interrupt the coaches on deck while they are
coaching. Please watch practice from the stands, not on the deck. If you need to
communicate with a coach, please do so by contacting them by phone, email, or in person
before or after practice.
Third, Baylor Swim Club coaches spend a considerable amount of time planning weekly
training sessions for each of the practice groups. Each training set or instructional drill has a
purpose and one practice and/or practice set often builds on another throughout the week. If a
swimmer has not attended the recommended number of practice sessions, he or she may not
understand the purpose or progression of what the group is doing on a given day.
Finally, please do not try to coach your child. Many times, when teaching stroke skills, the
coaches ask swimmers to do things that might not look correct or might actually be illegal
according to the rules but does have an important purpose in teaching skills (ie. swimming
one-arm fly or breaststroke with a flutter kick). We need to progress through these drills to
achieve an improved total stroke. Our coaches’ voices need to be the only one’s young
swimmers hear in regard to swimming technique.
Practice Schedules are available on the Baylor Swim Club web site. Any changes to these
schedules due to inclement weather, facilities, etc. will be posted to the web site and e-mail
notification will be sent out. The office voice message system will also reflect ang practice
schedule changes.
POLICY REGARDING PARENTS WATCHING PRACTICE
PRACTICE SCHEDULES
BAYLOR SWIM CLUB TEAM HANDBOOK 2022-2023
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All swimmers will need their own swimsuit and goggles. In addition to these items each
group will need some specific equipment.
**Senior 2 and Upper School athletes will receive a link to purchase require resistance training bundle
Please purchase the equipment type the coaches have requested. The least expensive goggles
are the Speedo sprints or the TYR team sprint; you may order any other type of performance
goggle you wish.
During the year if you have other swim needs, please order from SwimAndTri. You can access
them on the web through our www.baylorswimming.org website. There website is
http://www.swimandtri.com You can also contact them by phone at their Knoxville, TN
location at 877-794-6874.
Below are directions on how to login to the Baylor Swim Club TEAM PORTAL on
http://www.swimandtri.com
To access the portal from the web page without using the link above:
1. Load: www.SwimAndTri.com
2. Click on "Team Portal" at the top of the Categories section on the left side
3. Enter the following portal code: BSC_CHATT
Our team vendor is SwimAndTri (www.SwimAndTri.com). The Baylor Swim Club has signed an
agreement to purchase all items through them. SwimAndTri has worked hard to offer our
families a substantial discount. It is important for our families to purchase all swimming
related items through SwimAndTri.
Developmental
(Red, White, & Grey)
Age Group
Juniors
Upper School &
Senior
Arena Team Suit
Arena Team Suit
Arena Team Suit
Arena Team Suit
Goggles
Goggles
Goggles
Goggles
Mesh bag
Mesh bag
Mesh bag
Mesh bag
Arena Swim Fins
Arena Swim Fins
Arena Swim Fins
Arena Swim Fins
Kickboard
Pull buoy
Arena Snorkel Pro
Arena Snorkel Pro
Kickboard
Stroke maker
Paddles
Stroke maker
Paddles
Pull buoy
Pull buoy
Kickboard
Kickboard
FINIS Pull strap
FINIS Pull strap
PRACTICE EQUIPMENT
TEAM VENDOR
BAYLOR SWIM CLUB TEAM HANDBOOK 2022-2023
11
The new tech suit policy handed down from USA Swimming will go into effect on September 1,
2020. With this new policy we felt it was time to update our Tech suit policy. The USA
Swimming policy bans ALL tech suits for swimmers 12 years and under at local swim meets.
Baylor Swim Club is adjusting our policy to read: Rising 8
th
grade swimmers MAY be allowed
to wear an Arena performance racing suit at specific meets with the permission of the Head
Coach of Baylor Swim Club during the summer before their 8
th
grade year. Swimmers in the
Senior 2/ Upper School groups ARE allowed to wear an ARENA performance racing suit at the
direction of the head coach of Baylor Swim Club at specific times. All other swimmers are NOT
allowed to wear these suits at any time.
Policy Regarding Jolyn tie-back swimsuits- Baylor Swim Club is currently under contract
with ARENA U.S.A. Our representatives from ARENA have informed us that it is a breach of
contract for our athletes to be wearing a Jolyn or a Jolyn tie-back swimsuit. These suits are no
longer allowed to be worn at any Baylor Swim Club practices or competitions. Finally, USA
Swimming has also ruled this that the Jolyn tie-back is NOT a FINA approved swimsuit, and it
is now illegal to wear them during competitions. In keeping with this request our club does
not allow tie back suits of any brand.
Baylor Swim Club is currently under contract with ARENA U.S.A. On Arena’s end, it means that
Baylor Swim Club is currently under contract with ARENA U.S.A. On Arena’s end, it means that
they sponsor one of our meets and donate supplies for them. They also offer other benefits
such as team banners and discounts on our suits and equipment. Swimmers that qualify for
and attend JR Nationals, Pro Swim Series, Senior Nationals and Olympic Trials are given a
range of equipment such as suits, goggles, bags, warmups, parkas, shirts etc. The specific
equipment depends on the meet. In return for all of this our club and members agree to wear
only ARENA swim apparel at meets. All team members are required to have a team suit and
swimmers in the AG, Junior and Senior groups are encouraged to purchase warmups and
backpacks.
Swimmers not wearing the ARENA team suit at ALL meets will be asked to change into an
ARENA suit before competing.
All team equipment is listed on our TEAM PORTAL page on the (www.SwimAndTri.com) website.
You can also contact them by phone at their Knoxville, TN location at 877-794-6874.
TEAM SPONSORSHIP
PERFORMANCE RACING (TECH SUITS)
BAYLOR SWIM CLUB TEAM HANDBOOK 2022-2023
12
Consistent attendance is important in the development of all swimmers. Baylor Swim Club
does recognize the value of other activities, including other sports. Please discuss with your
coach other activities in which you plan to participate. We offer the following practices per
week, and with our swimming experience we feel this is the appropriate amount of training for
swimmers at each level. It is ideal to attend all practices offered for each group. As swimmers
become more involved and compete at higher levels it is important to check with your coach
about extended absences from the pool. Except at the Junior and Senior levels, there is no
required number of practices. If a swimmer is going to miss more than one consecutive
practice session, it is very helpful to call your coach and let them know. Junior, Senior, and
Senior 2 practice groups must meet the minimum required number of practices per week.
You must give thirty days written notice if your child will not be swimming the following
month in order not to be billed for that month. For example, if your child is not going to swim
in April then we must receive written notice no later than March 1
st
. Otherwise, you will be
charged the monthly fee for April.
If your child has an injury or illness that requires them to be out-of-the-water and off of dry
land for 30 days or more, the fees for that month can be credited with a note from the doctor.
The note must state the reason, and time period for being out.
This notice must be sent via email to lpitman@baylorschool.org in order for your notice to
be official and exempt you from the month’s fee. Telling the coach is not official
notification.
It is the Baylor Swim Club’s philosophy that if an athlete is participating consistently with one
of our competitive practice groups that they receive all the proper stroke work and
conditioning for their appropriate age and skill level. Therefore, private lessons from our staff
are NOT an option while they are a paying member of our competitive team.
We realize that at times our college athletes will want to return to Baylor Swim Club practices.
Baylor Swim Club has a very competitive training group going on in the summer. All returning
swimmers from college are welcome to join in with this training group. If you choose to train
here with the Baylor Swim Club, certain responsibilities will apply. Such as:
• Communicate training schedule with the Head Coach at the beginning of the summer
• Have an end meet you are training for
• Set a positive tone and example outside of the pool
PRIVATE LESSON POLICY
OUT-OF-WATER POLICY
COLLEGE ATHLETE PARTICIPATION POLICY
ATTENDANCE POLICIES
BAYLOR SWIM CLUB TEAM HANDBOOK 2022-2023
13
• Arrive on time and complete the entire team practice.
All fees and registrations apply - Fees are USA Swimming registration -$78 (if you are
registered for this year this fee minus the transfer will be credited back to your account), Club
registration fee-$65, Monthly fees for the Senior group - $165 per month
College athletes who return during the Thanksgiving and Christmas breaks will not have to
pay for that practice time. They are however expected to participate fully in each senior
practice. Attendance during these times must be communicated with the Director of Operations (
lpitman@baylorschool.org ) prior to arrival.
Please remember if your school, college coach, and college team has made a financial
investment in you through financial aid or scholarship based on your swimming ability, then
it is your responsibility to hold up your end of the bargain by continually training and
improving your swimming. That's the great thing about swimming here at Baylor, we have
coaches, teammates and facilities completely able to aid in this process
If the Baylor School is closed or closes early due to inclement weather, we will not have Baylor
Swim Club practice. If you are in doubt for any reason, please check the website
www.baylorswimming.org or call the office # 267-8506 x267. The information will be on the
website and the office message system.
All swimmers and their parents should understand that the swimmers are under the direction
of the coaches at all times during the meet. Any questions regarding this should be directed
to the coach. The following policies are expected to be followed by all Baylor Swim Club
athletes:
• Be on time for all sessions and team meetings
• Team suits and caps (if a cap is worn) are to be worn by all Baylor Swim Club
athletes. No gear from other teams may worn. Swimmers not wearing the team
suit and cap will be asked to change before competing.
• We are under contract with ARENA U.S.A. All suits worn in competition from
Developmental to the senior group must have the ARENA team suit.
• Swimmers are expected to swim all events entered, unless it has been discussed with
the coach
• Swimmers should remain in the team area and should talk to the coach before and
after each event.
• Swimmers are not allowed to attend an out-of-town meet without coaches’ approval.
• Please let the coach know when you leave the pool area.
• Good Sportsmanship and courteous behavior are expected from all swimmers.
• Swimmers are expected to clean their sitting area at the end of each session. All
trash, water bottles, and personal items must be picked up at the end of the session.
INCLEMENT WEATHER POLICY
SWIM MEET POLICIES
BAYLOR SWIM CLUB TEAM HANDBOOK 2022-2023
14
TYPES OF MEETS
One of the rewards of swimming on a competitive swim team is participating in swim meets.
Swim meets are held throughout the area, just about every weekend, on Saturday and/or
Sunday. At all levels, swimmers can expect to attend a meet about once a month, once they
are ready. Meets are opportunities for a swimmer to measure his/her progress, by competing
in a formal competition against other swimmers, at the same skill level. Meets themselves
often serve as motivation. As swimmers improve their performances, they move throughout
meet levels where they are eligible to participate, based on their times. Most of the meets that
new or young swimmers attend are held on weekends in the area.
At the beginning of each season, a tentative meet schedule is posted on the Baylor Swim Club
web site. This schedule lists the meets that the coaches are anticipating will be the best for
Baylor team members to attend, and each swimmer should make every effort possible to
participate in all of the meets for which they are eligible. Meets are the yard sticks which
measure the results of the hours in the pool.
Southeastern Swimming, the organization that governs USA swimming in our region,
classifies meets according to the level of qualifying time that is required to participate, the
ages of the swimmers, and the length of the pool. The swimming year is divided into two
seasons, which are generally named for the pool length. The fall and winter months make up
most of the Short Course, or 25 yards pool, season. The summer months make up the Long
Course, or 50 meters pool, season. For future reference, only the United States swims Short
Course, and that is the length for high school and college meets. The Olympics and World
Championships are Long Course.
INTRASQUAD- These meets are held at Baylor, with competition between Baylor Swim Club
athletes. Coaches select team and enter swimmers.
OPEN INVITATIONALS- These are USS meets for swimmers of all ages and ability levels. Open
meets are held throughout the southeast about once a month and are usually 2-3 days long.
Overnight stays in hotels are sometimes required (Baylor Swim Club sets up team hotels at
team rates)
PRELIMINARY / FINALS MEETS- These are USS meets where there are preliminary swims in
the morning, and if you qualify in you would swim those events in the evening. These meets
are usually championships meets, but they also do appear during the season. Please see
expected protocol of all families participating in Prelims / Finals meets below.
TIME TRIALS- There may be an occasion for time trials to be offered. When time trials are
available senior swimmers may participate in a time trial solely at the coaches’ discretion.
Members in the Developmental, Age Group, and Junior / Middle School groups are not eligible
to participate in time trials.
IMX / IM Ready CHALLENGE- This meet will feature USA Swimming's IMX or IM Ready
Challenge events. For 10 & Unders IMX events include- 100 back, 100 breast, 100 fly, 200 IM,
and 400 free. For 11-12’s it includes- 400 Free (LC) or 500 Free (SC), 100 Back, 100 Breast, 100 Fly,
200 IM For 13-14's it includes- 200 back, 200 breast, 200 fly, 400 IM, and 400 free. For 10 &
Under IM Ready events include- 100 Free, 50 Back, 50 Breast, 50 Fly, 100 IM (SC) or 200 IM (LC).
For 11-12’s it includes- 200 Free, 50 Back, 50 Breast, 50 Fly, 100 IM (SC) or 200 IM (LC). For 13-
overs it includes- 200 Free, 100 Back, 100 Breast, 100 Fly, 200 IM
COMPETITIONS
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In order to have a score in this challenge, swimmers will need to compete in all of these events
at least once during the respective seasons. See the link below for more information
regarding USA Swimming’s IMX or Imray Challenge.
• IMX / IMR Information
MINI MEETS- Developmental mini meets will be held on a Saturday morning and will cover a
small number of events. These meets are to introduce our developmental swimmers and
families to what and how a USA Swimming competition will run.
TECHNIQUE or “TECHNO” MEET- It is a type of a mock swim meet, where the swimmers will
focus on three specific skills according to practice group given by the coach(es) for each
stroke (free, back, & breast). Swimmers will be evaluated on how well they complete each of
the skills. Remember this is not a race for time, but a chance to concentrate on what they are
doing technically, hence the name TECHNO Meet. These skills will be reviewed during practices
for the next week, and swimmers will have a very clear understanding of what they must do
for this meet.
CHAMPIONSHIP MEETS- These are meets for swimmers who meet qualifying time standards.
Those swimmers that qualify for championship meets are expected to attend.
Examples of championship meets:
• Southeastern Championships- Southeastern qualifying times
• Southern Zone Sectional Championships- Sectional qualifying times
• Age Group Sectionals- Age Group Sectional qualifying times
• Zone All-Star Championships- must apply & be selected by Southeastern Swimming
• Futures Championships- Futures qualifying times
• Juniors Nationals- Junior National qualifying times
• Pro Swim Series- qualifying times
• U.S. Open- U.S. Open qualifying times
• USA Swimming National Championships- National qualifying times
• Olympic Team Trials- Olympic Trial times
Expected Protocol for All Families Participating in PRELIMS / FINALS Meets
1. A block of rooms will be set aside at the team hotel. Please make sure you make
reservations by the deadline set on our website.
2. Plan to arrive the night before your child swims. Example Thursday night if the meet
starts on Friday morning.
3. Rest is a very important part of these meets. Your child will be swimming many races
and you will find yourself at the pool for many hours as a parent. Meals eaten at
restaurants really cut into the amount of rest you and your child will be able to get.
4. Lunch – Please pick up a sandwich at a place that is fairly quick (Subway, Schlotzky’s,
etc) Take the food to your hotel room to eat it. This way your swimmer can eat and lay
down for a while. If your child takes a nap at this time, please make sure he/she does
not sleep for longer than an hour. Resting in the bed watching TV, reading, playing
cards is great.
5. Dinner – This meal requires a little planning. Choose a restaurant ahead of time that
you can call in a to go order. If you check with the coach at the end of the prelim
session, he/she will be able to give you an approximate time your child will be finished
at finals. This will give you a time to have the dinner order ready. Swing by the
restaurant and pick up the dinner order, once again eat it in your hotel room and then
have your swimmer go straight to bed.
6. Bedtime – Final sessions usually end around 8:30 or 9 PM. This is already late for your
child to be getting finished. Eating dinner and getting in bed quickly is a priority.
Please do not allow your child to stay up watching TV.
BAYLOR SWIM CLUB TEAM HANDBOOK 2022-2023
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7. Scratching Finals – The rule is that any swimmer planning on scratching a finals
event must notify the clerk of course within 30 minutes of the results posting. Only
coaches are allowed to scratch a swimmer from a race. If you have some
extenuating circumstance prohibiting your child from swimming in the finals session,
please discuss with the coach IMMMEDIATELY! Coaches do make the final decision.
USA Swimming scratch rules state: Swimmers missing a finals event without properly
scratching will be disqualified from the next event. Baylor Swim Club reserves the
right to scratch swimmers for the remainder of the meet if a swimmer misses a final
event without notifying the coach.
Your child’s coach will determine the events which your swimmer will be entered in at each
meet. Swim meets are an integral part of a swimmer’s development, and the coaches will be
entering each swimmer according to his or her readiness and progression in practices. If there
are special considerations that you would like to bring to the coaches’ attentions, please e-
mail them prior to the scratch deadline. Please do not, however, e-mail a list of events for
your swimmer. Those decisions are to be made explicitly by the coaches.
The Coaching Staff will post SCRATCH deadlines for each swim meet. These will be posted in
each newsletter, on the webpage, by each meet on the meet schedule, and on the Baylor
Swimming Calendar of events on the website. It is imperative that you click the TeamUnify
button on the homepage> go to events tab> then click the proper meet. Here you will
accept or decline to attend the meet. There is a space to note if your child will only miss a
portion of the meet prior to the registration deadline. This is called “scratch deadline”.
Please be sure to click on the save changes button. All children who are registered for the
meet will be charged as follows: entry fee/event (around $6.00-$8.00), facility fee, and $4.00
LSC fee. If you scratch your child after the entries have been sent you will be automatically
billed the entry fees for the swim meet.
Once meet entries are completed, they are posted both on the Baylor Swim Club web site and
emailed to the membership. Please review these entries with your swimmer(s) so that they are
aware of and prepared for the events in which they will be participating at the meet.
Preliminary relay assignments will be posted at the meet. However, relay participants are
subject to change at the meet. Who swims on a relay, and who swims which stroke on a relay,
is the sole decision of the coach on the day of the meet. The coach will use such factors as
attitude, best time for the stroke, performance under pressure, and how the individuals are
swimming that particular day. If you are seeded to swim a relay, do not leave the meet early
because your teammates are counting on you.
When attending a meet, swimmers will need to wear their team suits and bring their team
caps, goggles, two towels, Baylor Swim Club t-shirt, sweatshirt/pants, activities (gameboy,
books, cards, etc.), water bottle and healthy snacks. It is critical that swimmers wear Baylor
Swim Club caps at meets so that they are easily distinguished as members of our team.
Baylor Swim Club will have a designated “team area” at each meet. This promotes team unity
and spirit and allows the swimmers to be mentally ready to swim well. When a swimmer first
arrives at a meet, he/she should then proceed to the warm-up area to begin warm-ups. A
proper warm-up is very important to the swimmer, since it gives him/her the chance to
stretch muscles and loosen up before competing. After warm-ups, the swimmer should stay
warm by putting on a sweat suit, shoes, and a hat.
MEET ENTRIES
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Prior to the beginning of each meet, it will be helpful for parents to access online or purchase
a heat sheet; these are generally sold at the entrance to the meet. Parents of 10 and Under
swimmers should write the events the child will be swimming on the child’s arm. This will
enable the Clerk of Course to determine if the child is in the right place. It is the parent’s
responsibility to get the child to the Clerk of Course.
Before and immediately after each event, swimmers should check in with their coach. This
allows the coach to give instructions and encouragement before the race and to discuss how
the swimmer swam the race. This is a critical time for each child to get a clear understanding
of what they did well and what they need to work on in the future. Immediate feedback after a
race is the most valuable opportunity for swimmers to improve at swim meets.
The summer long course season is an important part of the Baylor Swim Club program, and
all swimmers are encouraged to participate. Long course or a 50-meter pool is the distance in
which all National Championships and most international competitions are held, including
the Olympics. It is important for all swimmers to participate as much as possible in a long
course pool if they have long term swimming goals. Long course training is also very
instrumental in continuing the development of the swimmers and preparing them for
summer meets as well as next fall and winter. The season lasts until the end of July or early
August. The long course practice schedule will be released at our parent meeting in the spring
and posted on www.baylorswimming.org
We attend 3-6 long course meets per year depending on ability. All Baylor Swim Club athletes
are encouraged to swim long course to see the full benefits of swimming year-round.
As one of the families that will enjoy the benefits of belonging to the Baylor Swim Club, the
following facts concerning the financial significance of well-run swim meets are worthy of
your recognition:
I. The Baylor Swim Club funds its activities from two main sources. The first
source is the monthly dues you have agreed to pay. The second source is the
hosting of five or six meets each year. The revenue from these meets can
represent as much as one fourth our annual budget. The figure helps our
monthly dues from having to pay for the entire budget.
II. Support from the membership is the only thing that can ensure that these
meets will be a success. Everyone is expected to work in some way.
III. Baylor has a reputation for hosting high quality meets, and we wish to be
the best in the Southeast. We wish to continue that tradition and your
support is necessary.
The following conditions are part of your agreement to be a member of Baylor Swim Club:
1. The staff will communicate with the membership the required number of sessions
each family has to work for each meet. Generally, this is a two sessions per meet.
Length and size of the meet will determine the number of sessions required.
LONG COURSE SEASON
PARENT VOLUNTEER INFORMATION
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2. EACH FAMILY WILL PROVIDE WORKERS TO SATISFY THE MEET SESSION REQUIREMENT AS
SET FORTH BY THE STAFF.
3. This year’s meets and their session requirements are below:
Fall Kick-Off Classic Sept. 24-25, 2022 (2 sessions- Dev-White, Grey, AG, JR, US SR)
Martha Bass Invitational Nov. 12-13, 2022 (2 sessions- Dev, White, Grey | 3 Sessions- JR, US, SR)
SES Region 2 Championships Feb. 17-19, 2023 (Dev-2 sessions, all other groups 3 sessions)
Arena Long Course Invitational April/May 2023 (TBD) (Dev-2 sessions, all other groups 3 sessions)
CASL Bill Caulkins City Meet July 2023 (TBD)
If a family cannot attend one of the above meets, IT IS THEIR REPSONSIBILITY TO MAKE
ARRANGEMENTS AHEAD OF TIME WITH THE MEET DIRECTOR TO SEE IF PRE-MEET WORK IS
AVAILABLE.
4. At each meet, there will be a sign in sheet at the volunteer table for you to sign in when
you arrive at the pool. It is your responsibility to make sure that you have signed in
properly.
5. Failure to satisfy the requirements listed above will result in a $40 assessment per
session not worked for that family for each meet.
For more specific information about volunteer jobs for home swim meets, please refer
to your team volunteer handbook
ALL FAMILIES MUST VOLUNTEER AT ALL HOME MEETS REGARDLESS OF YOUR CHILD’S
PARTICIPATION IN THE MEET.
Registration
To register with Baylor Swim Club, complete the online registration on
www.baylorswimming.org. The registration fee includes a Baylor Swim club cap and T-shirt.
USA Swimming Registration is $80.00, and swim club registration is $65.00. The club
registration for a second child is $45.00.
Dues
All practice groups are billed monthly on the first day of the month. Bills are emailed on the
first day of each month. They are to be paid by the 20th of each month. Swimmers will be
withheld from participation if the account becomes more than 30 days past due. If you are
going to be out of town or missing for a month, we must be notified in writing no later than
the 29th of the month prior to when you will be out in order for your account to be credited.
For example: if you will be out in November the email must be received by September 29. ALL
FEES AND DUES MUST BE PAID ONLINE.
USA Swimming registration is required for all members so that they are insured at practices and competitions.
This is now completed online via USA Swimming’s new SWIMS database. After registering for Baylor Swim Club on
TeamUnify you will receive a link to register with USA Swimming.
Meet Entry Fees
Meet entry fees are separate from your monthly dues. Meet fees are included in your monthly
bill statement if your child was entered in the swim meet. Remember once the scratch
deadline has passed you are required to pay the entry fees even if the child does not attend
the meet.
FINANCIAL INFORMATION
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Volunteer Opportunities
Baylor Swim Club will host swim meets during the 2020-2021 season. These meets are staffed
by our family volunteers and allow for the club to not require any parental fundraising. Baylor
Swim Club has the reputation of running high quality meets and providing a great hospitality
menu. In order to run things smoothly it takes all of our parents working in some capacity at
the meets. Due to the importance of the financial impact of meets on our club there is a $40
per session fee for families that do not meet the volunteer requirement for each meet.
Volunteer sign-up for meets is done online and there are many choices of places and times to
volunteer.
Due to the swim meets we host, there is a $100.00 hospitality fee per year per family. This fee
will be billed the month following your registration. This fee allows the club to provide food
and drinks for coaches and officials during the meets and keeps parents from having to
supply these items. Families are expected to volunteer at all hosted meets regardless of
whether or not your child participates in the meet.
Baylor School Natatorium Practice Site Location
• Families with three or more children swimming will have their lowest monthly fee reduced by 10%.
The Director of Competitive Swimming / Head Coach / Aquatics Director is to supervise all
aspects of the Baylor Swim Club program. The coaching staff is dedicated to providing a
quality swim program that enables each swimmer to be “the best one can be”. The Baylor
Swim Club coaches are members in good standing of United States Swimming.
• Coaches are responsible for placing children in practice groups. When the coaching
staff assigns a swimmer to a specified practice group, we consider several variables
including, but not limited to, age, speed, technical ability, emotional maturity, work
ethic, and attitude. However, the primary consideration for practice group assignment
is a swimmer’s technical correctness in the practice environment. The coach also
decides when a child will be moved to another group (See Policy on Practice Group
Assignment)
• Coaches are responsible for the meet schedule and the events the swimmers enter.
Relay positions are the sole responsibility of the coaches. Coaches are also
responsible for warm-up procedures and behavior at swim meets.
• Coaches are responsible for practice schedule and behavior of swimmers at practice.
• Coaches are to keep parents informed of all schedule changes. This includes practice
times as well as any information concerning competitions. This information will be
posted on www.baylorswimming.org and emailed out to the membership.
Practice Group
Monthly Fees
Club Registration
Developmental– 2 days
$75 / month
$65
Age Group (AG)
$110 / month
$65
Juniors
$130 / month
$65
Senior 2
$150 / month
$65
Senior
$165 / month
$65
COACH RESPONSIBILITIES
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Competitive swimming programs provide many benefits to young athletes. They develop self-
discipline, good sportsmanship, and time management skills. Competition allows the
swimmer to experience success on how to deal with defeat, while becoming healthy and
physically fit.
As a parent, your major responsibility is to provide a stable, loving, and supportive
environment. This positive environment will encourage your child to continue to in the sport.
Show your interest by ensuring your child’s attendance at practices, and by coming to meets.
Parents serve as role models and their attitudes are often emulated by their children. Be
aware of this and strive to be positive models.
Have your swimmer at the pool on time ready to swim. Please do not leave your swimmer at
the pool unattended.
Write with a waterproof pen your child’s name on ALL suits, goggles, warm-ups, caps, towels,
fins, snorkel, swim bags, etc.
Newsletters and other items are emailed out frequently. Check your email daily. You are
responsible for the information that is emailed out. Awards will be placed in folders located at
the diving end of the pool, and important announcements will be posted on the bulletin board.
Always check information posted on www.baylorswimming.org ! Sometimes it becomes
necessary to make changes. Upcoming meets information, time standards, and team records
are also posted there.
Read your newsletter! Email, and the Baylor Swim Club website are the biggest forms of
communication that the coaches use to inform parents and swimmers. Your role as a swim
parent can be a very difficult, but a very rewarding one. Your attitude towards your child’s
successes and failures, your child’s coaches, your child’s competitive swimming experience,
will all have a major effect on his/her performance, enjoyment, and ultimately, long term
development in the sport.
At the senior level, the swimmers are expected to be responsible for all aspects of their
swimming. Most communication at this level is between the coach and the swimmer. The
motto is “our highs should never be too high, and our lows should never be too low”
Following are some observances which may help you in your role as a swimming parent:
• Every swimmer will experience success and failure, and each is important in the
child’s long-term development. Failure is probably the greater learning experience.
Winning seems to just happen, while overcoming setbacks requires determination
and mental toughness. Your child needs support and encouragement during the
hard times, not just during the victories. Teach him/her to be humble in victory, and
a good sport in defeat. Remember, losing is a tremendous learning experience.
• Performance is a complicated issue. Sometimes the child does all the obvious things
necessary to perform well yet does not. It is not just going to practice, working hard,
doing what the coach says, or a win. There are many mental and emotional factors as
well as physical factors that go into performance. Some are obvious, some are not.
PARENT RESPONSIBILITIES
BAYLOR SWIM CLUB TEAM HANDBOOK 2022-2023
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• Learning takes place at different rates for different individuals. So be patient with
your child. The slow learner may have far greater ultimate swimming potential than
the faster learner.
• It’s important you have your child swimming for the right reasons. Let the
competition be up to the child and the coach. Nothing can stifle a swimming career
more than a parent who inflicts his or her goals on the child.
• Look at things over the long term. The Baylor Swim Club program is designed to
develop a swimmer from a beginning competitor to a senior level performer. This
involves an incredible amount of patience from parents and coaches alike. Don’t
overreact to a good performance. Chances are, there will be a lot of both over the long
hall.
• Plateaus can and will occur at various times in a swimmer’s career. They occur for a
variety of reasons. Some are physical (lack of physical maturity): some are
motivational, and some are mental (lack of self-confidence). The athlete will go
through a tremendous amount of physical and emotional changes as they develop,
and these changes have an effect of performance. Successful athletes work through
these temporary delays and on to greater accomplishments. Your child particularly
needs your encouragement during these plateaus.
• It is the coaches’ job to critique the swimmer’s performance, not the parents.
Conflicting advice from parents and coaches will confuse the swimmer.
• Feel free to discuss any concerns or questions you have concerning your child’s
swimming with the coach. FIRST, contact the coach working directly with your child.
If you wish to further discuss any concerns, you should contact either the Head Age
Group Coach (age group swimmers) or the Head Coach (senior swimmers).
• We do not offer private lessons for our swimmers. We believe through regular
practice attendance and listening to the coach your swimmer will receive the
necessary instruction.
WHAT IS USA SWIMMING?
USA Swimming is the National Governing Body for amateur competitive swimming in the
United States. USA Swimming was conceived in 1978 with the passage of the Amateur Sports
Act which specified that all Olympic sports would be administered independently. Prior to this
act USA Swimming was the Competitive Swimming Committee of the Amateur Athletic Union
(AAU) located in Indianapolis, Indiana. USA Swimming Headquarters office was established in
Colorado Springs, CO, in 1981 and is located at the Olympic Training Center.
As the National Governing Body for the sport, USA Swimming is responsible for the conduct
administration of swimming in the United States. In this capacity, USA Swimming formulates
rules, implements policies and procedures, conducts national championships, disseminates
safety and sports medicine information and selects athletes to represent the United States in
international competitions.
HOW IS USA SWIMMING ORGANIZED?
International- The international federation for the aquatic sports is the Federation
Internationale de Natation Amateur (FINA). USA Swimming is affiliated with FINA through the
United States Aquatic Sports (USAS) made up of four aquatic sports- swimming, synchronized
swimming, diving, and water polo.
National- USA Swimming is a Group A member of the United States Olympic Committee and
has voting representation on the USOC House of Delegates.
USA SWIMMING- www.usaswimming.org
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Local- Within the United States. USA Swimming is divided into fifty-nine Local Swimming
Committees (LSCs) each one responsible for administering USA Swimming activities in a
defined geographical area. Each LSC has its own set of by-laws under which it operates.
Baylor Swim Club is part of the Southeastern Swimming LSC (Southeastern Swimming
website: www.seswim.org )
A House of Delegates with representation of athletes, coaches, members or the Board of
Directors and clubs is responsible for managing the business affairs of each LSC.
HOW ARE DECISIONS MADE IN USA SWIMMING?
USA Swimming is a non-profit organization made up of very dedicated volunteers. Interested
individuals donate their time, energy, and expertise at every level from the national Board of
Directors to the local swimming clubs. All policy decisions are made through a chain of
committees- committees reporting to elected vice presidents. The USA Swimming House of
Delegates meets once a year at the USAS Convention and determines the rules and
regulations for swimming the following year. In between yearly meetings of the House of
Delegates, an elected USA Swimming Board of Directors is charged with the responsibility of
making decisions for the corporation.
MORE INFORMATION ON USA SWIMMING
USA Swimming provides a variety of services and programs for its membership. Among the
many services are publications, educational programs, fund-raising activities, sports
medicine programs, video resources and general information about swimming related
activities. USA Swimming staff are available to assist you in answering questions providing
additional information about USA Swimming. For information or assistance, visit:
www.usaswimming.org
USA Swimming is committed to fostering a fun, healthy and safe environment for all its
members. For that reason, we have in place a detailed Code of Conduct. The following rules,
policies, reporting structure, education and tools are intended to serve our members as we
work together to maintain this environment.
In accordance with USA Swimming, the Baylor Swim Club has also produced a Safe Sport
section in the team handbook to serve its membership. Please see all the following
information below.
***All athletes are required to take the Athlete Protection Training as soon as they turn 18 years old. This
course must be completed in order participate in both practices and meets. The course is found on the
USA Swimming website under the safe sport heading. This course must be completed yearly. ***
USA Swimming SAFE SPORT
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SAFE SPORT LINKS
• USA Swimming Safe Sport Website
• Baylor Swim Club Safe Sport Website
• Minor Athlete Abuse Prevention 2.0 (MAAP 2.0)- Full Policy | updated 8/11/21 |
• MAAP Policy Letter from Baylor School to Swim Club Membership
• USA Swimming Code of Conduct
BAYLOR SWIM CLUB TEAM HANDBOOK 2022-2023
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Terms and Conditions for Participation
Baylor Swim Club
1. The yearly registration fee is not refundable and must be paid prior to the swimmer entering
the
water.
2. Monthly dues are automatically paid on the first day of each month. Failed payments will
result in processing fees as well as late charges. Swimmers with balances due on the 20
th
of
each month will be held out of practices until the account balance is paid in full
3. Meet entry fees are in addition to the monthly dues.
4. Each family is required to pay a hospitality fee of $100 per year. Families registering in the
month of October or later will be charged the fee in the first month of participation.
5. Should a swimmer decide to discontinue participation with the Baylor Swim Club, written
email notification must be received by the 5th day of the month prior to stopping. Notification
received after that day will result in the next month’s fees being charged.
6. Each family is required to fulfill the meet work and hospitality requirements for ALL Baylor
hosted meets in the 2022-2023 season even if your child is not swimming.
This year’s meets and their session requirements:
Fall Kick-Off Classic Sept. 24-25, 2022 (2 sessions- Dev-White, Grey, AG, JR, US SR)
Martha Bass Invitational Nov. 12-13, 2022 (2 sessions- Dev, White, Grey | 3 Sessions- JR, US, SR)
SES Region 2 Championships Feb. 17-19, 2023 (Dev-2 sessions, all other groups 3 sessions)
Arena Long Course Invitational April/May 2023 (TBD) (Dev-2 sessions, all other groups 3 sessions)
CASL Bill Caulkins City Meet July 2023 (TBD)
7. Failure to meet the individual meet volunteer requirement will result in a $40 per session
volunteer fine.
8. All swimmers, who are members of the Baylor Swim Club are required to participate at their
highest level of achievement in championship meets (including relays)
9. Each parent and swimmer are responsible for reading and understanding and abiding by all
the contents of the Baylor Swim Club handbook.
I understand and agree to the above terms and conditions as well as all other aspects of the
Baylor Swim Club handbook in exchange for the privilege of my child(ren), to participate in the
activities and swimming program of Baylor Swim Club.
TERMS & CONDITIONS for PARTICIPATION
