2
Section
Number
Section Title Policy Changes
2.5.2 Per Diem Expenses – Determining
Allowable M&IE Reimbursement Rate
Emphasizes that M&IE is based on TDY location.
2.6.1 Per Diem Expenses – Reducing Per Diem
during TDY Assignment
Removes note which restates approving official’s
responsibilities for evaluating travel needs as it is
redundant.
2.7.1 Determining Eligibility for Actual
Expense Reimbursement
Emphasizes that actual expense per diem
reimbursement must be authorized on the travel
authorization prior to the trip.
2.7.2 Per Diem Expenses – Requesting Actual
Expense Reimbursement
Allows for actual expense per diem to be claimed
without prior approval before the trip when travel is
to a Presidentially Declared Disaster Area.
2.7.2 Per Diem Expenses – Requesting Actual
Expense Reimbursement
States that a traveler’s lodging preference is not a
reason to incur an actual expense lodging cost.
3.1.1 Extenuating Circumstances for Travel –
Understanding Allowable Expenses
Changes documentation requirements for
accommodation of a special need.
3.2.2 Extenuating Circumstances for Travel –
Determining When Emergency Travel is
Necessary
Removed the reference to “Defining Family for
employee emergency travel purposes” and replaced
it with Determining when emergency travel is
necessary, and guidance to not be solely family
centric.
3.2.4 Determining Allowable Expenses when
Illness or Injury Occurs
Added "reservations" to provide clarity to
authorization to approve adjusting existing lodging.
4.1.1 Transportation Expenses – Identifying and
Authorizing Allowable Travel Expenses
Added to be in compliance with the FTR policy.
Defines preferred methods of transportation as
Common Carrier Transportation, Government
Owned Vehicle (GOV), Commercial Rental Car
and Personally Owned Vehicle (POV), in order of
preference.
4.1.2 Transportation Expenses – Selecting Most
Advantageous Mode of Transportation
States that when an automobile is determined to be
the most advantageous method of transportation
that the order of preference for the type of
automobile are in order: GOV, Special Conveyance
(Rental Car) and POV.
4.1.2 Transportation Expenses – Selecting Most
Advantageous Mode of Transportation
States that the traveler is responsible for any excess
cost incurred when using a vehicle type other than
what is authorized, and that a cost reconstruction
must be completed when the traveler uses a POV
for personal convenience.
4.1.4 Transportation Expenses – Creating Cost
Comparisons
Removes traveler’s requirement to provide certain
data in addition to their cost comparison.
4.1.4 Transportation Expenses – Creating Cost
Comparisons
Tasks Bureaus with ensuring centrally billed
personal travel expenses are not charged to the
Government charge card.
4.2.2 Transportation Expenses – Using Contract
City-Pair Airfare and Non-Refundable
Fares
Simplifies the langauge for using city pair fares.
Emphasizes use of capacity controlled City-Pair
fares; States that the cost of using any other fare is
limited to the cost of the City-Pair fares, unless an
allowable exception not related to cost exists for not
using the City-Pair fare.
4.2.2 Transportation Expenses – Using Contract
City-Pair Airfare and Non-Refundable
Fares
States that any additional cost associated with using
a third party entity to book airfare is the
responsibility of the traveler.